SPECIAL MEETING - April 29, 2014
BE IT REMEMBERED, that on this 29th day of April A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 29, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the exception of Item 7.A.
Vote: 3 - 0 - Unanimously
Commissioner Hector "Tito" Palacios and Commissioner Joseph Palacios were not present for the vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-44270
2014 - Constable Pct. #3 (1100)
Attachments:
B.
AI-44271
2014 - Hidalgo County Sheriff's Office (1100)
Attachments:
C.
AI-44206
2014 - Sheriff's Office Federal Sharing / U.S. Department of Treasury (1228)
Attachments:
D.
AI-44260
2014 - Insurance (1100)
Attachments:
E.
AI-44240
2014 - County Judge (1100)
Attachments:
F.
AI-44246
2014 - BCAP (1200)
Attachments:
G.
AI-44248
2014 - County Court #8 (1100)
Attachments:
H.
AI-44232
2014 - District Attorney / Autopsies (1100)
Attachments:
I.
AI-44141
2014 - Health & Human Services Dept. - PPCPS / BDS (1293)
Attachments:
J.
AI-44145
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
K.
AI-44150
2014 - Health & Human Services Dept. / MAC (1293)
Attachments:
L.
AI-44098
2014 - Health & Human Services Dept. / TB Elim (1293)
Attachments:
M.
AI-44279
2014 - Pct. #1 R&B (1200)
Attachments:
N.
AI-44278
2014 - Pct. #1 Admin. (1200)
Attachments:
O.
AI-44292
2014 - Pct. 2 CRC - Alamo (1100)
Attachments:
P.
AI-44291
2014 - Pct. 2 Road Maintenance (1200)
Attachments:
Q.
AI-44194
2014 - Pct #3 Rd. Maint. (1200)
Attachments:
R.
AI-44169
2014 - Pct #3 Sanitation (1100)
Attachments:
S.
AI-44275
2014 - Pct. #4 CRC (1100)
Attachments:
T.
AI-44276
2014 - Pct. #4 Rd. Maint. (1200)
Attachments:
U.
AI-43985
2014 - Pct. #4 Parks (1100)
V.
AI-44085
2014 - Tax Office (1100)
Attachments:
W.
AI-44109
2014 - County Court at Law #5 (1100)
Attachments:
X.
AI-44107
2014 - HIDTA (1252)
Attachments:
Y.
AI-44133
2014 - WIC (1292)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-44190
Child Protection Court (1100):
Approval of 2014 interdepartmental transfer from County Wide Administration- Contingency to the Child Protection Court in the total amount of $2,500.00 to fund lease of a Xerox copier machine and telephone expenditures.
Approval of 2014 interdepartmental transfer from County Wide Administration- Contingency to the Child Protection Court in the total amount of $2,500.00 to fund lease of a Xerox copier machine and telephone expenditures.
Attachments:
B.
AI-44257
Human Services- 1115 Waiver UC (1100):
Approval of 2014 interdepartmental transfer from County Wide Administration- Contingency to the 1115 Waiver UC account in the total amount of $1,235,589.39.
Approval of 2014 interdepartmental transfer from County Wide Administration- Contingency to the 1115 Waiver UC account in the total amount of $1,235,589.39.
Attachments:
C.
AI-44281
Pct.1 (1200):
Approval of 2014 interdepartmental transfer from DRAIN IMPRV PRJ (program 052) to RD MAINT (program 005) in the amount of $30,000.00.
Approval of 2014 interdepartmental transfer from DRAIN IMPRV PRJ (program 052) to RD MAINT (program 005) in the amount of $30,000.00.
Attachments:
D.
AI-44269
Pct 2 Rd Maint (1200):
Approval of 2014 interdepartmental transfer from Pct 2 ICA SJ-Eldora & Sgt Trevino Rd to Pct 2 Rd Maint in the amount of $182,929.86 to fund various road projects.
Approval of 2014 interdepartmental transfer from Pct 2 ICA SJ-Eldora & Sgt Trevino Rd to Pct 2 Rd Maint in the amount of $182,929.86 to fund various road projects.
Attachments:
E.
AI-44266
Pct 2 Moore Rd Paving & Drainage Imprv Project (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Moore Rd Paving & Drainage Improvement Project in the amount of $61,000 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Moore Rd Paving & Drainage Improvement Project in the amount of $61,000 to fund project expenditures.
Attachments:
F.
AI-44274
Pct. 4 (1200):
Approval of 2014 interdepartmental transfer from Rd. Maint. (program 007) to Adm (program 005) in the amount of $5,000.00.
Approval of 2014 interdepartmental transfer from Rd. Maint. (program 007) to Adm (program 005) in the amount of $5,000.00.
Attachments:
4.
Planning Department:
A.
AI-44219
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-43831
District Clerk's Office:
Revised Monthly Fee Report- January 2014
Revised Monthly Fee Report- January 2014
Attachments:
B.
AI-44176
District Attorney's Office Checks Monthly Report - March 2014
Attachments:
6.
Tax Refunds:
A.
AI-44199
| Account Number | Payer | Amount |
| W2765.00.000.0001.00 | POSTEL-MCALLEN LLC | $7,398.58 |
Attachments:
7.
Membership Dues:
A.
AI-44216
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
NO ACTION taken on this Item.
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct. # | Req. # |
| US/Mexico Border Counties Coalition | 11,314.08 | 2014 | 4-1100-413-30-125-004-0-810 | 255724 |
NO ACTION taken on this Item.
Attachments:
8.
Headstart:
A.
AI-44115
Approval of Special Services Monthly Report: March 2014
Attachments:
B.
AI-44114
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: March 2014
Attachments:
C.
AI-44113
Approval of Children's Applications for 2014-2015
Attachments:
D.
AI-44112
Approval of Financial Report: March 2014
Attachments:
9.
Auditor's Office:
A.
AI-43983
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of March 2014.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Budget & Management:
A.
AI-44157
2014 Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to County Wide Administration- Contingency.
Approval to transfer lapsed salaries from various departments to County Wide Administration- Contingency.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-44225
1. Acceptance and approval of Request for Payment Application No. 2 in the amount of $174,882.55, as submitted by NM Contracting, LLC, awarded contractor for the Hidalgo County Precinct No. 4- "Building Repairs/Renovations, Additions and/or Alterations to Restitution Center at 1124 "M" Road in Edinburg, TX" and as certified for payment by project architect, Dannenbaum Engineering- contract # C-13-234A-10-22.
2. Requesting approval of payment for invoice # 3009-14 in the amount of $12,744.00 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
2. Requesting approval of payment for invoice # 3009-14 in the amount of $12,744.00 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
B.
AI-44255
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (All funding sources, programs & entities)-"Hot Mix Cold Laid Road Material" RFB; including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
Attachments:
C.
AI-44229
Approval of Application for Payment No. 1 in the amount of $38,968.65 Castle Enterprises LLC, contracted vendor for Randolph Barnett Subdivisions No. 1 (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-13-191-07-30).
D.
AI-44245
Acceptance and approval to exercise the County's option to extend the second (2nd) and final year of the two (2)-one (1) year renewal as allowed under Contract #E-13-137-04-02 (Original C-12-012-03-13) for "Landfill Access For Precinct One Area" with Republic Services Inc. Formerly Known As BFI Waste Systems Of North Amercia with same rates, terms and conditions.
Attachments:
E.
AI-44233
Requesting approval of Revised Payment Application No. 1 in the amount of $43,269.18 for road and drainage construction submitted by RDH Site and Concrete, through Contract# C-13-250-01-14 for Pct 2 Rancho Blanco Road Project, and certified for payment by project engineer, R. Gutierrez Engineering Corporation.
Attachments:
F.
AI-44217
Notification for clarification purposes only of the correct ending date of the sixty day grace period extension previously approved by Commissioners Court on April 15, 2014-AI#43993 to reflect the sixty day grace period effective May 10, 2014 and ending on July 8, 2014.
Attachments:
G.
AI-43987
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County - " Off Premises Storage, Records Management, Pick-Up, Retrieval & Delivery of Services" RFB No. 2014-050-05-14-YZV including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
Attachments:
H.
AI-44110
Approval to exercise the second (2nd) (of multiple extensions possible) as provided in contract #C-12-040-05-22 for “Lease of Radio Tower Space - McCook" under the same terms, and conditions effective May 26, 2014 through May 25, 2015.
Attachments:
I.
AI-44215
Acceptance and approval of request for payment of Invoice #13289-1 in the amount of $6,000.00 as submitted by Chanin Engineering amid Contract #C-14-056-02-11-PO#705647 for Professional Engineering Services for the "Precinct #1 Delta Lake Park Pavilion" (project specific) with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 29, 2014.
Signed this 29th day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of April, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 29, 2014.
Signed this 29th day of April 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy