SPECIAL MEETING - May 6, 2014
BE IT REMEMBERED, that on this 6th day of May A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT May 6, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of item 9.I to be pulled for discussion.
Vote: 4 - 0 - Unanimously
Commissioner Joe Flores was not present for the vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-44392
2014 - I. T. Department (1100)
Attachments:
B.
AI-44366
2014 - Co Wide Adm (1100)
Attachments:
C.
AI-44308
2014 - Safety Division (1100)
Attachments:
D.
AI-44325
2014 - Justice Court Tech (1242)
Attachments:
E.
AI-44362
2014 - Pct. #1 Parks (1100)
Attachments:
F.
AI-44197
2014 - Pct. #1 Sanitation (1100)
Attachments:
G.
AI-44295
2014 - Pct. #1 Sanitation (1100)
Attachments:
H.
AI-44204
2014 - HIDTA TASK FORCE (1291)
Attachments:
I.
AI-44221
2014 - Constable Pct. #2 (1100)
Attachments:
J.
AI-44222
2014 - Hidalgo County Sheriff's Office (1100)
Attachments:
K.
AI-44196
2014 - Health & Human Services Dept. / Infectious Disease (1293)
Attachments:
L.
AI-44259
2014 - Purchasing Dept. (1100)
Attachments:
M.
AI-44282
2014 - D.B.M. / Budget Division (1100)
Attachments:
N.
AI-44177
2014 - Justice Court Technology (1242)
O.
AI-44312
2014 - WIC (1292)
Attachments:
P.
AI-44316
2014 - Facilities Management (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-44334
Pct 2 Solar Light Zamora Sub Project(1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Solar Lights Zamora Subdivision Project in the amount of $170,200.00 to fund solar lighting project.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Solar Lights Zamora Subdivision Project in the amount of $170,200.00 to fund solar lighting project.
Attachments:
B.
AI-44370
Facilities Mgmt (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Facilities Mgmt in the amount of $120,225.00 for replacement of AC chiller in the Administration Building.
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Facilities Mgmt in the amount of $120,225.00 for replacement of AC chiller in the Administration Building.
Attachments:
4.
Planning Department:
A.
AI-44319
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-44237
District Clerk:
Revised Monthly Financial Report for March 2014
Revised Monthly Financial Report for March 2014
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-44333
Approval of 457 plan hardship withdrawal request for employee #002429
Attachments:
7.
Tax Refunds:
A.
AI-44200
| Account Number | Payer | Amount |
| L6750.00.00B.0000.20 | ROJO ENTERTAINMENT, LLC | $4,171.33 |
Attachments:
8.
Budget & Management:
A.
AI-44371
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 04/16-30/2014 in the amount of $32,840.96 and requesting approval for wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 04/16-30/2014 in the amount of $32,840.96 and requesting approval for wire transfer.
Attachments:
B.
AI-44088
1. Approval of reimbursement in the amount of $737,184.23 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/12/14 to 04/25/14.
2. Approval of wire transfer to cover claims paid.
| 04/12-18/14 | $471,888.54 |
| 04/19-25/14 | $265,295.69 |
| TOTAL | $737,184.23 |
2. Approval of wire transfer to cover claims paid.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-44364
1. Requesting approval of payment for invoice # 3021-14 in the amount of $3,556.00 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
2. Requesting approval of payment for invoice # 3022-14 in the amount of $1,533.06 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
2. Requesting approval of payment for invoice # 3022-14 in the amount of $1,533.06 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
B.
AI-44376
Requesting authority to exercise the FINAL YEAR as provided in current contract# E-13-168-04-30 (C-12-023-05-01) for: "PEST CONTROL SERVICES" for HIDALGO COUNTY, under the same rates, terms and conditions with ROBERT SANCHEZ d/b/a KILL A BUG PEST CONTROL.
Attachments:
C.
AI-44320
Hidalgo County Sheriff's Office-Jail and Administration Divisions:
Requesting authority to enter into a new 48-month (capital) lease copier agreements for Hidalgo County Sheriff's Office-Jail and Administration Divisions through Hidalgo County's membership/participation with Harris County Department Of Education (HCDE) Choice Partners awarded vendor, Dahill Industries with Contract #13/051DG-02 as follows:
Requesting authority to enter into a new 48-month (capital) lease copier agreements for Hidalgo County Sheriff's Office-Jail and Administration Divisions through Hidalgo County's membership/participation with Harris County Department Of Education (HCDE) Choice Partners awarded vendor, Dahill Industries with Contract #13/051DG-02 as follows:
| Req. # | Location Site | Model | Monthly Lease | Monthly Service Plan |
| 253915 | Jail/Classifications | Xerox W5855APT | $140.16 | $84.15 |
| 253918 | Jail/Infirmary | Xerox W5855APT | $140.16 | $84.15 |
| 253920 | Jail/Kitchen | Xerox W5855APT | $140.16 | $84.15 |
| 253922 | Jail/Records | Xerox W5855APT | $140.16 | $84.15 |
| 253923 | Jail/Releasing Hall | Xerox W5855APT | $140.16 | $84.15 |
| 253925 | Jail/Administration | Xerox W5855APT | $140.16 | $84.15 |
| 253928 | Jail/P.I. | Xerox WC3615DN | $35.08 | $17.30 |
| 253913 | Adm./Executive Office | Xerox W5855APT | $140.16 | $97.50 |
| 253924 | Adm./Budget Office | Xerox W5855APT | $140.16 | $97.50 |
| 253926 | Adm./Civil & Warrants | Xerox W5855APT | $140.16 | $97.50 |
| 253916 | Adm./Patrol Squad | Xerox W5875APT | $184.98 | $80.00 |
| 253921 | Adm./CID | Xerox W5875APT | $184.98 | $80.00 |
| 253929 | Adm./Academy | Xerox W5875APT | $184.98 | $80.00 |
NOTE:
Model Xerox W5855APT-B/W Impressions @ $.0045 each, effective upon approval.
Model Xerox W5875APT-B/W Impressions @ $.0040 each, effective upon approval.
Model Xerox WC3615DN-B/W Impressions @ $0.01 each, effective upon approval.
Attachments:
D.
AI-44326
Acceptance and approval of First Amendment to Interlocal Agreement by and between Hidalgo County Appraisal District and the County of Hidalgo in connection with participation in Hidalgo County's "Self-funded Medical Insurance Program, Stop Loss Insurance and Life/AD&D Insurance and Voluntary Products (Dental and Vision only), including execution of document.
Attachments:
E.
AI-42677
Requesting authority to advertise and approval of procurement packet for a one time purchase (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County Elections Department-"Purchase of Election Poll Asset Equipment"-RFB: 2014-069-00-00-MEG. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
F.
AI-44258
Requesting authority to advertise and approval of procurement packet (draft specifications/requirements, legal notice, etc) for :
A. “Bulk Gasoline and Diesel Fuel (All Grades)” RFB# 2014-014.
B. "Service & Maintenance of Generator Located at Jail & Law Enforcement Center Facilities" RFB # 2014-053.
A. “Bulk Gasoline and Diesel Fuel (All Grades)” RFB# 2014-014.
B. "Service & Maintenance of Generator Located at Jail & Law Enforcement Center Facilities" RFB # 2014-053.
Attachments:
G.
AI-44306
Requesting approval of Payment Application No. 2 in the amount of $33,299.51 to Holchemont, LTD. for the, " Hidalgo Co. Pct 2 Equipment & Maintenance Facility", through Contract# C-13-096A-12-20 ,and certified for payment by project architect, ERO Architects.
Attachments:
H.
AI-44187
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County WIC Program- "Medical Supplies" -RFB NO.: 2014-093-00-00-SGS. Including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
I.
AI-44111
Requesting authority to exercise the second (2nd) one (1) year extension as provided in the contract #C-13-080-05-14 for “Hauling Services for Hot Mix” for Hidalgo County Precinct No. 4 under the same rates, terms, and conditions renewal/extension effective May 15, 2014 through May 16, 2015.
This project is on an “As Needed Basis”.
Ms. Marty Salazar noted a correction that the words "the second (2nd)" needs to be stricken from the caption.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correction as stated above.
Vote: 5 - 0 - Unanimously
This project is on an “As Needed Basis”.
Ms. Marty Salazar noted a correction that the words "the second (2nd)" needs to be stricken from the caption.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correction as stated above.
Vote: 5 - 0 - Unanimously
Attachments:
J.
AI-44151
Requesting authority to exercise the sixty (60) day extension for contract #E-13-161-04-30 for “Service & Maintenance of Generators at the Jail/Law Enforcement Center/Etc. (on an as needed basis)-Sheriff’s Office while procurement process is completed and processed, at the same rate, term and conditions.
Attachments:
K.
AI-44268
Acceptance and approval to exercise the County's option to extend Contract #C-13-107-05-28 with Roy's Hauling Services for the one (1) additional year option with the same rates, terms and conditions for "Hauling Services for Millings-Precinct One".
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of May, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 6, 2014.
Signed this 6th day of May 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of May, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 6, 2014.
Signed this 6th day of May 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy