SPECIAL MEETING - May 6, 2014
BE IT REMEMBERED, that on this 6th day of May A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS May 6, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Open Forum
No Open Forum Discussions.
No Open Forum Discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -44317
Presentation and status on Delta Watershed Project.
Mr. Godfrey Garza informed the board of a meeting with the Region M Water Board on Wednesday of last week. One item that was approved was the creation and the moving forward of the Amendment of the State Regional Water Plan and approving the District as a wholesale supplier of water under the 2011 and 2016 Plan. The other action taken was recommending the Plan to the Texas Water Development Board for their consideration on the Region M. They also met with TCQ which gave the district direction and a plan to move forward on the water right issues they will need permitting on.
Mr. Godfrey Garza informed the board of a meeting with the Region M Water Board on Wednesday of last week. One item that was approved was the creation and the moving forward of the Amendment of the State Regional Water Plan and approving the District as a wholesale supplier of water under the 2011 and 2016 Plan. The other action taken was recommending the Plan to the Texas Water Development Board for their consideration on the Region M. They also met with TCQ which gave the district direction and a plan to move forward on the water right issues they will need permitting on.
5.
AI -44315
2013 Bond Series
Discussion and approval of land acquisition in relation to J-09 drainage project for parcels 41,42,43,48,50,53 &55.
Discussion and approval of land acquisition in relation to J-09 drainage project for parcels 41,42,43,48,50,53 &55.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
6.
AI -44339
A.) Requesting approval to enter into a lease agreement for two (2) Xerox 6605 Printer with Dahill through the District's membership with (Department of Information Resources Contract No. DIR-SDD-1767; $95.00 ea. monthly to include all service, parts, toner and supplies.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval of attached specifications and approval to advertise for RFB No.: HCDD1-14-012-06-04 "GASOLINE, ON & OFF HIGHWAY DIESEL FUEL".
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
C.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all required specifications for RFB No. HCDD1-14-010-04-09 "Pct. 2 Rural Drainage Development - Seminole Valley Subdivision Area Drainage Improvements" RDH Site & Concrete $307,273.00.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval of attached specifications and approval to advertise for RFB No.: HCDD1-14-012-06-04 "GASOLINE, ON & OFF HIGHWAY DIESEL FUEL".
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
C.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all required specifications for RFB No. HCDD1-14-010-04-09 "Pct. 2 Rural Drainage Development - Seminole Valley Subdivision Area Drainage Improvements" RDH Site & Concrete $307,273.00.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
AI -44365
A. Discussion and approval of the draft-Request for Qualifications procurement packet (i.e. legal notices, qualifications, scope of services, requirements, selection criteria, scoring sheets and draft letter of engagement) for: "Engagement of Professional Legal Services" in connection with the review and report for the agreement between Hidalgo County Drainage District #1 and Integ Corporation-for construction management-Master Drainage Plan-Phase II (including any modifications, additions and/or deletions requested by BOD) with the following proposed the 3 statutory (Water Code) publication dates for (ads as auth. by DD#1-BOD on meeting of 4-15-14):
Saturday, May 10, 2014
Saturday, May 17, 2014
Saturday, May 24, 2014
Saturday, May 17, 2014
Saturday, May 24, 2014
with acceptance date for Statements of Qualifications in response to RFQ: on, Wednesday, June 4, 2014; and,
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Assignment/Selection/Designation of the "Evaluation Committee" for the project.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval to designate Raul Silguero, Precinct 2, Yolanda Chapa, Judge's Office, Raul Lozano, Precinct 1, Marcos Lopez, Precinct 4, Mona Parras, Precinct 3.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Assignment/Selection/Designation of the "Evaluation Committee" for the project.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval to designate Raul Silguero, Precinct 2, Yolanda Chapa, Judge's Office, Raul Lozano, Precinct 1, Marcos Lopez, Precinct 4, Mona Parras, Precinct 3.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -44381
Discussion, consideration, and approval of Supplemental Work Authorization No. 1 to Work Authorization No. 16 with S&B Infrastructure, Ltd. as it relates to the coordination with the Texas Commission on Environmental Quality (TCEQ) regarding the Raymondville Drain. This Supplemental agreement is in the amount of $129,269.20 and identifies a subcontract with Guerra, Leeds, Sabo and Hernandez, PLLC to assist in the performance of services.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -44391
A. Discussion, consideration and action on creation of position of General Manager
B. Approval to Set Salary
C. Approval of Revised Salary Schedule
Ms. Yolanda Chapa recapped the recommendations and schedule of events that have occurred in the creation of the position. She stated they feel comfortable with the final job description they have assembled. Mr. Garza informed the board that his contract expires in February 2015 and clarified his current salary is $180,000.00 and has worked for the District since 1979. He announced that due to changes within the past months, he would consider extending or renewing his contract. The issue that was yet to be determined was the salary of the incoming General Manager and Ms. Chapa and Mr. Longoria mentioned the different salary ranges that have been recommended. It was then established that because of Mr. Garza’s interest in staying with the District, they may be looking into hiring an assistant. The Board was in agreement to modify the qualifications for an Assistant General Manager and determine an adequate salary for an assistant. Ms. Chapa stated they would work on a job description along with the Chiefs of Staff and bring the item back at the following meeting.
NO ACTION on Items A - C.
B. Approval to Set Salary
C. Approval of Revised Salary Schedule
Ms. Yolanda Chapa recapped the recommendations and schedule of events that have occurred in the creation of the position. She stated they feel comfortable with the final job description they have assembled. Mr. Garza informed the board that his contract expires in February 2015 and clarified his current salary is $180,000.00 and has worked for the District since 1979. He announced that due to changes within the past months, he would consider extending or renewing his contract. The issue that was yet to be determined was the salary of the incoming General Manager and Ms. Chapa and Mr. Longoria mentioned the different salary ranges that have been recommended. It was then established that because of Mr. Garza’s interest in staying with the District, they may be looking into hiring an assistant. The Board was in agreement to modify the qualifications for an Assistant General Manager and determine an adequate salary for an assistant. Ms. Chapa stated they would work on a job description along with the Chiefs of Staff and bring the item back at the following meeting.
NO ACTION on Items A - C.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 10.A & 10.B.
NO ACTION taken on Items 10.A & 10.B.
11.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 11.A and 11.B.
NO ACTION taken on Items 11.A and 11.B.
12.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
13.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
14.
Adjourn
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of May, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 6, 2014.
Signed this 6th day of May 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of May, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 6, 2014.
Signed this 6th day of May 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy