SPECIAL MEETING - May 27, 2014
BE IT REMEMBERED, that on this 27th day of May A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT May 27, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER, PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT.2, HECTOR “TITO” PALACIOS ,the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
AI-44720
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-44712
2014 - County Court #8 (1100)
Attachments:
B.
AI-44671
2014 - Co. Wide Adm (1100)
Attachments:
C.
AI-44521
2014 - Constable Pct. 3 (1284)
Attachments:
D.
AI-44584
2014 - C.C.L. 3 / Probate Court (1243)
Attachments:
E.
AI-44525
2014 - 430th District Court (1100)
Attachments:
F.
AI-44557
2014 - Elections (1100)
Attachments:
G.
AI-44589
2014 - Elections Dept. (1100)
Attachments:
H.
AI-44590
2014 - Facilities Management (1100)
Attachments:
I.
AI-44631
2014 - County Judge (1100)
Attachments:
J.
AI-44635
2014 - Purchasing Dept. (1100)
Attachments:
K.
AI-44537
2014 - Tax Office (1100)
Attachments:
L.
AI-44593
2014 - Elections Dept. (1100)
Attachments:
M.
AI-44608
2014 - County Clerk (1100)
Attachments:
N.
AI-44489
2014 - Health & Human Services Dept. / Adm (1100)
Attachments:
O.
AI-44559
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
P.
AI-44532
2014 - Health & Human Services Dept. RLSS/LPHS (1293)
Attachments:
Q.
AI-44522
2014 - Health & Human Services Dept. / T.B. Control (1293)
Attachments:
R.
AI-44693
2014 - Pct. #1 R&B (1200)
Attachments:
S.
AI-44709
2014 - Pct. #2 Parks (1100)
Attachments:
T.
AI-44699
2014 - Pct. #2 CRC - Alamo (1100)
Attachments:
U.
AI-44698
2014 - Pct. #2 CRC - San Juan (1100)
Attachments:
V.
AI-44650
2014 - Pct. #3 Sanitation (1100)
Attachments:
W.
AI-44496
2014 - Pct. #3 Parks (1100)
Attachments:
X.
AI-44675
2014 - Pct #3 Rd. Maint. (1200)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-44713
1115 Waiver UC (1100):
Approval of 2014 interdepartmental transfer from various departments to 1115 Waiver UC in the total amount of $2,329,939.57 for aid to nongovt expenditures.
Approval of 2014 interdepartmental transfer from various departments to 1115 Waiver UC in the total amount of $2,329,939.57 for aid to nongovt expenditures.
Attachments:
B.
AI-44697
Pct1 Parks (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Pct1 Parks in the amount of $12,110.40.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Pct1 Parks in the amount of $12,110.40.
Attachments:
C.
AI-44690
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (005) in the amount of $57,000.00.
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (005) in the amount of $57,000.00.
Attachments:
D.
AI-44707
Various Pct 2 Project (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Various Pct 2 Projects in the amount of $37,773.00 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Various Pct 2 Projects in the amount of $37,773.00 to fund project expenditures.
Attachments:
E.
AI-44663
Public Defender (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Public Defender in the amount of $2,199.00 for registration fees and dues & memberships expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Public Defender in the amount of $2,199.00 for registration fees and dues & memberships expenditures.
Attachments:
4.
Interfund transfers:
A.
AI-44682
Pct. 4 Emergency Service-Linn-San Manuel (1301):
1. Approval of 2014 interfund transfer from CO2010 A&B (1342) to Pct. 4 Emergency Service-Linn-San Manuel (1301) in the amount of $153,179.00.
2. Approval of 2014 interfund transfer from Sale Of Assets (1303) to Pct. 4 Emergency Service-Linn-San Manuel (1301) in the amount of $462,570.00.
3. Approval of 2014 interfund transfer from various CO2010 A&B (1342) Pct. 4 projects to Pct. 4 Emergency Service-Linn-San Manuel (1301) in the amount of $6,425.45.
1. Approval of 2014 interfund transfer from CO2010 A&B (1342) to Pct. 4 Emergency Service-Linn-San Manuel (1301) in the amount of $153,179.00.
2. Approval of 2014 interfund transfer from Sale Of Assets (1303) to Pct. 4 Emergency Service-Linn-San Manuel (1301) in the amount of $462,570.00.
3. Approval of 2014 interfund transfer from various CO2010 A&B (1342) Pct. 4 projects to Pct. 4 Emergency Service-Linn-San Manuel (1301) in the amount of $6,425.45.
Attachments:
B.
AI-44708
Pct 2 TxDOT Dicker Rd (23rd-Jackson Rd)(1315):
Approval of 2014 interfund transfer from CO2006-Pct 2(1336) to Pct 2 TxDOT Dicker Road Project (1315) in the amount of $24,000.00.
Approval of 2014 interfund transfer from CO2006-Pct 2(1336) to Pct 2 TxDOT Dicker Road Project (1315) in the amount of $24,000.00.
Attachments:
5.
Planning Department:
A.
AI-44640
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
6.
Monthly Fee Reports:
A.
AI-44571
District Clerk:
Fee Report for the Month of April 2014 $963,462.34
Fee Report for the Month of April 2014 $963,462.34
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-44666
Right of Way:
* Agua Special Utility District:
1. The contractor proposes to install a 1" waterline with a 2" PVC casing and will bore 25 ft. across N. Brushline Rd. approximately 2360 feet north of Mile 7 Road.
* Agua Special Utility District:
1. The contractor proposes to install a 1" waterline with a 2" PVC casing and will bore 25 ft. across N. Brushline Rd. approximately 2360 feet north of Mile 7 Road.
Attachments:
8.
Tax Refunds:
A.
AI-44513
| Account Number | Payer | Amount |
| C2679.00.000.0001.00 | MENASSA LLC | $12,362.90 |
| D3800.04.000.0041.00 | DREAMSHOWS INC | $3,955.18 |
| L0250.99.021.0008.02 | AUSTIN TRAFFIC SIGNAL CONST INC | $7,565.49 |
| L4770.00.000.0002.00 | CORELOGIC | $3,628.78 |
Attachments:
B.
AI-44515
| Account Number | Payer | Amount |
| H2550.01.002.0005.12 | HAYDEE MCDONALD SIERRA | $9,671.16 |
| K2100.00.00C.0004.01 | LONGHORN INTERNATIONAL | $2,660.59 |
| M1950.99.051.0012.08 | LINEBARGER GOGGAN BLAIR & SAMPSON LLP | $3,638.90 |
| N7405.00.000.0070.00 | FIRST AMERICAN TITLE COMPANY | $2,537.63 |
| S6442.00.000.0031.00 | CORELOGIC | $5,594.89 |
Attachments:
9.
Membership Dues:
A.
AI-44493
Auditors Office (1100):
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $150.00 (requisition #256905) for Maria Arcilia Duran, CPA, Director of Audit, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $150.00 (requisition #256905) for Maria Arcilia Duran, CPA, Director of Audit, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-44623
Sheriff's Dept. (1100):
Requesting approval of 2014 membership dues to the American Jail Association for Commander Daniel Garcia and Captain Belinda Madrigal in the amount of $96.00. (Requisition #257285)
Requesting approval of 2014 membership dues to the American Jail Association for Commander Daniel Garcia and Captain Belinda Madrigal in the amount of $96.00. (Requisition #257285)
Attachments:
C.
AI-44652
Approval to pay annual membership dues to Texas Association for Court administration for Pedro Lobato, Sylvia Reyes and Cecilia Paz, Court Coordinators and Bailiff for 139th District Court, in the amount of $75.00 each with authority for county treasurer to issue check after review, audit and processing procedures are completed by county auditor. (Req# 257396)
10.
Urban County:
A.
AI-44535
Request for approval of one (1) applicant in the City of San Juan, one (1) applicant in the City of Donna, and three (3) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
11.
Auditor's Office:
A.
AI-44516
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of April 2014.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
12.
Budget & Management:
A.
AI-44611
Self-Funded (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 05/01-15/2014 in the amount of $38,983.60 and requesting approval of wire transfer.
Attachments:
B.
AI-44670
Requesting approval to pay property taxes owed in the amount of $25,292.61 (E2650-00-000-0001-00) in connection with the Ebony Plaza Lot 1 in the City of McAllen with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Attachments:
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-44492
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324804- $58,428.00 for "Liberty Road Project";
2. Invoice No. 11324805- $27,890.26 for "Mile 3";
3. Invoice No. 11324806- $34,662.50 for "FM 494-Shary Road Project";
4. Invoice No. 11324807- $19,004.00 for "Tom Gill/Liberty Rd Project";
5. Invoice No. 11324818- $ 3,668.00 for "La Homa ROW";
6. Invoice No. 11324820- $44,903.59 for "Mile 2-Moorfield Rd West to SH364"
7. Invoice No. 11324821- $30,077.81 for "Mile 2-North-Inspiration to Moorefield Rd";
1. Invoice No. 11324804- $58,428.00 for "Liberty Road Project";
2. Invoice No. 11324805- $27,890.26 for "Mile 3";
3. Invoice No. 11324806- $34,662.50 for "FM 494-Shary Road Project";
4. Invoice No. 11324807- $19,004.00 for "Tom Gill/Liberty Rd Project";
5. Invoice No. 11324818- $ 3,668.00 for "La Homa ROW";
6. Invoice No. 11324820- $44,903.59 for "Mile 2-Moorfield Rd West to SH364"
7. Invoice No. 11324821- $30,077.81 for "Mile 2-North-Inspiration to Moorefield Rd";
Attachments:
B.
AI-44519
Acceptance and approval of Invoice #11324802 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
C.
AI-44520
CONSTABLE PCT. 3
Requesting authority to enter into a new 36-month new (capital) lease copier for a Ricoh Aficio MP2553SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through requisition #256653 in the total monthly payment of $134.60, effective upon approval.
Requesting authority to enter into a new 36-month new (capital) lease copier for a Ricoh Aficio MP2553SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through requisition #256653 in the total monthly payment of $134.60, effective upon approval.
Attachments:
D.
AI-44582
Acceptance and approval of payment of Invoice #2014-0053 in the amount of $167,310.00 submitted by contracted architect, ERO Architects in connection with, "Schematic Design Phase for the New Hidalgo County Courthouse"C-13-122-07-17.
Attachments:
E.
AI-44629
Acceptance and approval of Change Order No. 1 for an extension of sixty (60) additional days and no additional dollars to Contract No. C-13-072A-11-19 with Couric Enterprises, LLC dba Foremost Construction as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of a Community Resource Center in San Carlos" with authority for County Judge, or Court Member to execute document.
Attachments:
F.
AI-44512
Requesting approval to exercise the ninety (90) day extension as provided under the current contract between Hidalgo County and CTC Distributing LTD for "Off Premises Storage, Records Management, Pick-up, Retrieval & Delivery Services", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
Attachments:
G.
AI-44490
Requesting approval to exercise the one (1) year extension as stated in the current Contract# C-13-023-06-11 for the purposes of "Purchase Removal & Related Services for Shredded & Recyclable Material" (on an as needed basis) for Hidalgo County, under the same rates, terms and conditions with MASTER FIBERS, INC., effective 07/13/14.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 27th day of May, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 27, 2014.
Signed this 27th day of May 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 27th day of May, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 27, 2014.
Signed this 27th day of May 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy