SPECIAL MEETING - June 3, 2014
BE IT REMEMBERED, that on this 3rd day of June A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING June 3, 2014 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present.
All members of the Court were counted present.
2.
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
3.
Prayer
Virginia Townsend led the Court and Audience in Prayer.
Virginia Townsend led the Court and Audience in Prayer.
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda for the exception of Items 3.A and 3.E to be pulled for discussion.
The Court moved to approve the Consent Agenda for the exception of Items 3.A and 3.E to be pulled for discussion.
5.
Open Forum
Fern McClaugherty commented on ES&S voting machines she saw on EBAY. She stated she thought these machines were not to be sold to the public. She also mentioned counties that have had issues with ES&S.
Josefa Gonzalez stated that she lives in Lopezville/Gonzalez-Zamora and was pleased to be informed that lighting would be installed soon. She wanted to thank Commissioner Tito Palacios for the great news.
Opal Billman implored to the court to stop paying expenses related to the 275th District Court until they comply with the law in regards to her divorce case.
Fern McClaugherty commented on ES&S voting machines she saw on EBAY. She stated she thought these machines were not to be sold to the public. She also mentioned counties that have had issues with ES&S.
Josefa Gonzalez stated that she lives in Lopezville/Gonzalez-Zamora and was pleased to be informed that lighting would be installed soon. She wanted to thank Commissioner Tito Palacios for the great news.
Opal Billman implored to the court to stop paying expenses related to the 275th District Court until they comply with the law in regards to her divorce case.
6.
County Judge's Office:
A.
AI-44821
Recognition of South Texas ISD interns: Valeria Sanchez-Marentes and Samantha A. Mendoza and their advisor, Ms. Nashla Showery-Stowe, M.Ed., the Technology & Business Internship Coordinator.
Valeria Sanchez-Marentes and Samantha A. Mendoza, seniors enrolled in the Internship Training Program of the Business Education Technology Academy – a magnet school campus of South Texas Independent School District were recognized for completing their training at two County offices.
Valeria Sanchez-Marentes and Samantha A. Mendoza, seniors enrolled in the Internship Training Program of the Business Education Technology Academy – a magnet school campus of South Texas Independent School District were recognized for completing their training at two County offices.
B.
AI-44828
Proclamation in support of the establishment of Texas State Technical College in the Delta Area
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
C.
AI-44762
Authorization for Judge Ramon Garcia to sign the Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan form which needs to be re-submitted to HUD by the Hidalgo County Housing Authority.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval as it pertains to Item 18.E; Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
Vote: 4 - 0 - Unanimously
2. Requesting engagement with the firm of MICHEAL LEE for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval as it pertains to Item 18.E; Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al; specifically concerning former Hidalgo County Sheriff Employees that have been or may be sued.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval as it pertains to Item 18.E; Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
Vote: 4 - 0 - Unanimously
2. Requesting engagement with the firm of MICHEAL LEE for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval as it pertains to Item 18.E; Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al; specifically concerning former Hidalgo County Sheriff Employees that have been or may be sued.
Vote: 4 - 0 - Unanimously
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
Mr. Alex Palacios, Prodigy, provided a slideshow with the status of the project.
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on Items 2 and 3.
Commissioner Hector "Tito" Palacios stepped away from the meeting.
1) Renovations to Former Administration Building 1st and 2nd Floors
Mr. Alex Palacios, Prodigy, provided a slideshow with the status of the project.
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on Items 2 and 3.
Commissioner Hector "Tito" Palacios stepped away from the meeting.
Attachments:
C.
AI-44689
Discussion, consideration and action to appoint John Paul Lugo, BCAP Program Coordinator as Border Colonia Access Program Director
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Hector "Tito" Palacios joined the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Hector "Tito" Palacios joined the meeting.
D.
AI-44813
County Wide Insurance (1100):
1. Approval to accept the quote for the renewal of accident insurance coverage for volunteers from Montalvo Insurance Agency (for the Coverage period: 6/5/14 to 6/5/15) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $500.00 for accident insurance coverage for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, Judge Garcia stepped away from the meeting.
1. Approval to accept the quote for the renewal of accident insurance coverage for volunteers from Montalvo Insurance Agency (for the Coverage period: 6/5/14 to 6/5/15) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $500.00 for accident insurance coverage for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, Judge Garcia stepped away from the meeting.
Attachments:
8.
Constables:
A.
AI-44620
Constable Pct. 1:
Requesting approval to process the following billing period as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor;
Verizon Southwest Acct# 10 5492 2868520171 06...Telephone Lines (956)969-5907 & (956)969-5918 -
04-19-14 thru 05-18-14...total amount due $126.56
Mrs. Marty Salazar informed the Court that this was not a claim and that no action was to be taken.
NO ACTION taken on this Item.
Requesting approval to process the following billing period as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor;
Verizon Southwest Acct# 10 5492 2868520171 06...Telephone Lines (956)969-5907 & (956)969-5918 -
04-19-14 thru 05-18-14...total amount due $126.56
Mrs. Marty Salazar informed the Court that this was not a claim and that no action was to be taken.
NO ACTION taken on this Item.
B.
AI-44726
CONSTABLE PCT#4:
Discussion, consideration and approval to appoint Mark Aaron Espinoza as a Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.011.
Discussion, consideration and approval to appoint Mark Aaron Espinoza as a Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.011.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
9.
Human Resources - Esther Cortez:
A.
AI-44822
Precinct #1 - Road Maintenance (1200):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title | Slot# | Dept./ Program |
Current/Proposed Budgeted Salary |
| Delete | Systems Support Analyst | 0141 | 121-005 | $33,013.00 |
| Create | Supervisor | 0146 | 121-005 | $33,013.00 |
2. Approval of revised salary schedule.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
Health & Human Services Department - Eddie Olivarez
A.
AI-44734
Discussion and approval to drawdown the final IGT amount for Demonstration Year 2 Uncompensated Care (DY2 UC) in the amount of $9,000,000.00 from general fund and $11,818,298.00 from LPP fund for a total IGT of $20,818,298.00.
This Item was discussed prior to the Consent Agenda; the entire Court was present.
Mr. Eddie Olivarez stated there was a correction to the amounts presented. The funds from the LPP fund are $11,818,073.00 and from IGT are $20,818,073.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with corrections.
Vote: 5 - 0 - Unanimously
This Item was discussed prior to the Consent Agenda; the entire Court was present.
Mr. Eddie Olivarez stated there was a correction to the amounts presented. The funds from the LPP fund are $11,818,073.00 and from IGT are $20,818,073.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with corrections.
Vote: 5 - 0 - Unanimously
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
11.
Urban County - Diana Serna:
A.
AI-44746
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Sullivan City Street Improvement funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Sullivan City Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| S&B Infrastructure. | 97.67% | 1 |
| SDI Engineering | 85.67% | 2 |
| Innovative Civil Engineering | 76.34% | 3 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of S & B INFRASTRUCTURE for the provision of engineering services for an Urban County Program Year 26 (2013) Sullivan City Street Improvements project.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-44603
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase fire station equipment (spreaders, quick kick ram support and twinline hose) for the Mercedes Fire Department. Purchase will be made from Hurst Jaws of Life (contract # EE08-13) an approved vendor through Hidalgo County’s membership and participation with H-GAC. The total amount of purchase is $7,435.00 (quote attached) for the Mercedes Fire Department funded thru UCP FY 26 (2013) Mercedes – Fire Station/Equipment line item and the city’s general funds.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-44755
The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2013-2014 and 2014-2015 One –Year Action Plans, subsequent amendments and Colonia funded activities.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D.
AI-44747
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Peñitas, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Peñitas Street Improvement funds.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of L & G ENGINEERING TRANSPORTATION CONSULTANTS for the provision of engineering services for an Urban County Program Year 26 (2013) Peñitas Street Improvements project
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Peñitas, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Peñitas Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| South Texas Infrastructure, LLC | 92.67% | 2 |
| L&G Engineering Transportation Consultants | 92.67% | 1 |
| SAMES, Inc. | 90.67% | 3 |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of L & G ENGINEERING TRANSPORTATION CONSULTANTS for the provision of engineering services for an Urban County Program Year 26 (2013) Peñitas Street Improvements project
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
AI-44664
Urban County Program on behalf of the City of Edcouch is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC for the Water Treatment Plant “SCADA System” in the amount of $525,425.00 utilizing UCP - City of Edcouch Water/Sewer improvement funds FYs’ 24 & 25 (2011 & 2012) and the city’s general funds.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
12.
Elections Administration - Yvonne Ramon:
A.
AI-44630
1. Discussion, consideration and approval of the July 1, 2014 court ordered Democratic Primary Runoff Election Early Voting poll locations.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Discussion, consideration and approval of the July 1, 2014 court ordered Democratic Primary Runoff Election Early Voting mobile locations as requested by the Democratic Party.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Discussion, consideration and approval of the July 1, 2014 court ordered Democratic Primary Runoff Election Early Voting mobile locations as requested by the Democratic Party.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
13.
Precinct #2 - Comm. H. Palacios:
A.
AI-44781
Requesting approval of Second Amendment to Interlocal Agreement between the City of Alamo, City of San Juan, and Hidalgo County regarding improvements to Ridge Road from Cesar Chavez to South Alamo Road.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
Attachments:
B.
AI-44787
Pct 2 Various Projects (1200):
Approval of 2014 appropriation of funds into Pct 2 Various Projects in the amount of $345,580.23 from R&B Fund Balance.
Approval of 2014 appropriation of funds into Pct 2 Various Projects in the amount of $345,580.23 from R&B Fund Balance.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-44783
Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Judge Garcia joined the meeting.
| Vendor: | Amount: | Item: | Purpose of Expense: |
| So. Texas Co. Judges & Comm. Assoc. | $225.00 | Registration Fees | 80th Annual Conference (June 9-12, 2014) |
| Comm. Hector "Tito" Palacios | $ 80.32 | Mileage Reimbursement | 80th Annual Conference |
| Comm. Hector "Tito" Palacios | $117.00 | Meals | 80th Annual Conference (June 9-12, 2014) |
| Citi Bank | $516.96 | Lodging | La Copa Inn |
| Total: | $939.28 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Judge Garcia joined the meeting.
14.
Precinct #4 - Comm. J. Palacios:
A.
AI-44740
Approval of Interlocal Cooperation Agreement between County of Hidalgo and Emergency Services District No. 3
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-44735
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
NO ACTION taken on this Item.
| Vendor | Invoice No. | Amount |
| Rio Grande Steel LTD | R207749-IN | $399.20 |
| Rush Truck Centers of Texas | 93667298 | $1,505.03 |
NO ACTION taken on this Item.
Attachments:
15.
HIDTA - Task Force - Dora Munoz:
A.
AI-44691
Requesting Approval to process the following invoices as claims after auditing procedures are completed by county auditor:
| VENDOR | INVOICE DATE | INVOICE NO. | AMOUNT |
|---|---|---|---|
| The Monitor | 04/30/14 | 10013876-0414 | $301.66 |
| South Texas Communications | 05/22/14 | 56422 | $80.72 |
| South Texas Communications | 05/22/14 | 56421 | $79.00 |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-44524
Recommending award of contract(s) "on an as needed basis" from responsible vendor(s) submitting the lowest and best bid(s) (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements for: Request for Bids titled: Hidalgo County (all funding sources, programs & entities)- "Hot Mix Cold Laid Road Material" through project No.: 2014-139-05-21-SGS.
Mrs. Marty informed the court that the awarded vendor is Frontera Materials, Inc.
Mrs. Marty informed the court that the awarded vendor is Frontera Materials, Inc.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2.
AI-44812
Discussion for Hidalgo County Commissioners Court to accept and approve with authority for County Judge to execute a Memorandum of Understanding (MOU) Regarding the Adoption of the Texas Department of Transportation's Federally-Approved Disadvantaged Business Enterprise Program in connection with Hidalgo County highway/road construction and design projects partially or wholly funded through Federal Highway Administration (FHWA).
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT.1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, Commissioner Hector "Tito" Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT.1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
At this time, Commissioner Hector "Tito" Palacios stepped away from the meeting.
Attachments:
3.
AI-44788
Facilities Management:
Acceptance and approval of turn-key proposal and service contract submitted by Pro Tech Mechanical, Inc. in the amount of $111,650.00 (thru County's participation with TIPS/TAPS Contract No. 2012414) for the replacement of a 160 ton Chiller for the Old Administration Building (100 E. Cano-Edinburg) with authority for County Judge to execute Service Contract.
Mrs. Marty Salazar made a correction on the amount which should be $113,573.83.
Acceptance and approval of turn-key proposal and service contract submitted by Pro Tech Mechanical, Inc. in the amount of $111,650.00 (thru County's participation with TIPS/TAPS Contract No. 2012414) for the replacement of a 160 ton Chiller for the Old Administration Building (100 E. Cano-Edinburg) with authority for County Judge to execute Service Contract.
Mrs. Marty Salazar made a correction on the amount which should be $113,573.83.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to verification of items listed.
Vote: 4 - 0 - Unanimously
Attachments:
4.
AI-44636
Requesting authority for the following for “Pre-Paid (Post-Tax) Voluntary Legal Services”-Hidalgo County:
1. Advertise and approval of procurement packet (draft specifications/requirements, legal notice, etc.) for: Pre-Paid (Post-Tax) Voluntary Legal Services”-Hidalgo County (RFB #2014-054) with the following conditions;
A. Employees would have opportunity to keep current awarded vendor but not through a payroll deduction option;
B. New vendor, if one awarded, would offer the product on a "post-tax payroll deduction option";
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Exercise the County's option for the sixty (60) day grace period extension for contract #E-13-205-06-11 for: “Pre-Paid (Post-Tax) Voluntary Legal Services”-Hidalgo County while procurement process is completed and awarded under the same rate, term and conditions.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Advertise and approval of procurement packet (draft specifications/requirements, legal notice, etc.) for: Pre-Paid (Post-Tax) Voluntary Legal Services”-Hidalgo County (RFB #2014-054) with the following conditions;
A. Employees would have opportunity to keep current awarded vendor but not through a payroll deduction option;
B. New vendor, if one awarded, would offer the product on a "post-tax payroll deduction option";
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Exercise the County's option for the sixty (60) day grace period extension for contract #E-13-205-06-11 for: “Pre-Paid (Post-Tax) Voluntary Legal Services”-Hidalgo County while procurement process is completed and awarded under the same rate, term and conditions.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
Pct. 1
1.
AI-44723
Acceptance and approval of the amendment to Contract #C-14-056-02-11 with Chanin Engineering Services for Professional Engineering Services for project specific "Delta Lake Pavilion"-Hidalgo County Precinct One of the revision of 5.1 of Article 5 Compensation and Fees and 6.1 of Article 6 Method of Payment pursuant to Exhibit C Fee Breakdown of Contract.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
Pct. 2
1.
AI-44737
Approval of the following requisitions listed for operating expenditures exceeding $7,500:
| Program | Requisition No. | Vendor | Amount | Item |
| Pct 2 Sanitation | 257338 | Holt Truck Center | $7.891.20 | Parts & Repair for Sanitation Unit |
| Pct 2 Rd Maint | 257037 | Frontera Materials, Inc. | $8,050.00 | Type D Cold Mix for Road Repairs |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2.
AI-44774
Requesting clarification/correction to the estimated amount for Work Authorization No. 4 with R. Gutierrez Engineering Corporation for Pct. 2 Owassa Road Project previously approved (CC 5/27/14 AI#44705) to reflect from $18,573.00 to $24,938.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
Pct. 3
1.
AI-44801
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Mile 2 North Roadway Reconstruction Project subject to receipt of TXDOT’s approval of packet, receiving TXDOT letter of authority and HC-CC’s adoption of TXDoT’s DBE program-Pct No. 3 - RFB No. 2014-153.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-44798
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional surveyors for (on call and as needed basis) for Precinct No. 3:
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional surveyors for (on call and as needed basis) for Precinct No. 3:
| QUINTANILLA, HEADLEY AND ASSOC | DOS LAND SURVEYING | CVQ LAND SURVEYORS | |
| EVALUATOR 1 | 98 | 92 | 91 |
| AVERAGE | 98 | 92 | 91 |
| RANKING | 1 | 2 | 3 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
c. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of QUINTANILLA, HEADLEY AND ASSOC for the provision of professional surveying services for an (on call and as needed basis) for Precinct No. 3.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
3.
AI-44820
Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of appraisal services for: The Fair Market Value Appraisals in connection with the Acquisition of Land-Sale and/or Exchange, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 3 (on an as needed basis) and as selected for negotiations by CC from the "POOL" of Appraisers by CC on 05/27/14.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
Pct. 4
1.
AI-44804
Recommendation by project architect, Mata Garcia Architects, LLP, for Commissioners' Court to award the Base Bid to responsible vendor submitting the lowest and best bid plus meeting all specifications, J-Con Construction, LLC in the amount of $1,350,000.00 for the project titled-Hidalgo County Precinct No. 4: "Construction of the Linn-San Manuel Emergency Services Facility" (Bid No. 2014-067-04-02-MSS).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
F.
HIDTA
1.
AI-44633
Request from H.C. HIDTA Task Force, recommending that Commissioners Court consider and take action to exercise Hidalgo County's option to terminate as stated in the current agreement (under Article II-Voluntary Termination) with RGV Towers, LLC, for "Lease of Tower Space for HIDTA Task Force Project", by providing/forwarding a thirty (30) day written notice inasmuch as equipment was transferred to Starr County and thus the repeater and lease of radio tower are no longer needed or required.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
G.
WIC
1.
AI-44803
Presentation for acceptance and approval of "Second Amendment" to the current lease agreement with Jose I. Ramirez for the "Lease of Office Space in Roma, Texas," to reflect a modification to the renovated floor plan which increases the square footage to the final total of rental space to 3,302 sq. ft.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to funding being in place.
Vote: 4 - 0 - Unanimously
Attachments:
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-44808
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087:
1. Project Soft Touch - Tax Abatement
2. Project Alaska - Tax Abatement
1. Project Soft Touch - Tax Abatement
2. Project Alaska - Tax Abatement
D.
AI-44741
C-5115-13-B; Jose Ruben Balli v. Hidalgo County Sheriff's Department
E.
AI-44778
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
F.
AI-44758
Claim of Yvonne Castelan
G.
AI-44763
Claim of Hidalgo County vs Aurelio Vaca and Guadalupe Vaca
H.
AI-44765
CL-13-2016-D; Mario Herrera & Roxana Gonzalez v. Hidalgo County
I.
AI-44767
Claim of Reney Sanchez & Julian Bautista Parents of Julian Bautista, Jr., a minor
J.
AI-44769
Claim of Reney Sanchez & Julian Bautista Parents of Fernando Bautista, a minor
NO ACTION taken on Items 17.A - 17.J.
NO ACTION taken on Items 17.A - 17.J.
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or potential litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
C.
AI-44809
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087:
1. Project Soft Touch - Tax Abatement
2. Project Alaska - Tax Abatement
Proceed as Directed.
1. Project Soft Touch - Tax Abatement
2. Project Alaska - Tax Abatement
Proceed as Directed.
D.
AI-44742
C-5115-13-B; Jose Ruben Balli v. Hidalgo County Sheriff's Department
NO ACTION taken on this Item.
NO ACTION taken on this Item.
E.
AI-44779
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
Refer to Item 7.A and 7.B.
Refer to Item 7.A and 7.B.
F.
AI-44759
Claim of Yvonne Castelan
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for settlement authority in the amount of $2,055.37.
Vote: 4 - 0 - Unanimously
G.
AI-44764
Claim of Hidalgo County vs Aurelio Vaca and Guadalupe Vaca
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to assign Josephine Ramirez to subrogate on behalf of Hidalgo County.
Vote: 4 - 0 - Unanimously
H.
AI-44766
CL-13-2016-D; Mario Herrera & Roxana Gonzalez v. Hidalgo County
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to tender the balance of the SIR to the County's Insurance carrier in the amount of $22,401.84.
Vote: 4 - 0 - Unanimously
I.
AI-44768
Claim of Reney Sanchez & Julian Bautista Parents of Julian Bautista, Jr., a minor
Mr. Guerra stated for the record that the check is to be made payable to parents, Reney Sanchez & Julian Bautista, as custodians of Julian Bautista, Jr., a minor.
Mr. Guerra stated for the record that the check is to be made payable to parents, Reney Sanchez & Julian Bautista, as custodians of Julian Bautista, Jr., a minor.
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for settlement authority in the amount of $300.00 for Julian Bautista, Jr., a minor.
Vote: 4 - 0
J.
AI-44771
Claim of Reney Sanchez & Julian Bautista Parents of Fernando Bautista, a minor
Mr. Guerra stated for the record that the check is to be made payable to parents, Reney Sanchez & Julian Bautista, as custodians of Fernando Bautista, a minor.
Mr. Guerra stated for the record that the check is to be made payable to parents, Reney Sanchez & Julian Bautista, as custodians of Fernando Bautista, a minor.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for settlement authority in the amount of $300.00 for Fernando Bautista, a minor.
Vote: 4 - 0 - Unanimously
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
21.
Adjourn
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of June, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 3, 2014.
Signed this 3rd day of June 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of June, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 3, 2014.
Signed this 3rd day of June 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy