SPECIAL MEETING - June 30, 2014
BE IT REMEMBERED, that on this 30th day of June A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 30, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present for the exception of Commissioner Flores, but joined the meeting during Open Session.
All members of the Board were counted present for the exception of Commissioner Flores, but joined the meeting during Open Session.
2.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -45258
A. Request approval of Change Order no.1 in the amount of $24,150.00 from FJW Construction pertaining to Construction Contract no. HCDD1-13-016-06-18-Mile 17 1/2 Road Improvements
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request approval to issue payment after review and audit procedures are completed for the following items:
Invoice no. 6-Final Payment in the amount of $54,542.55 from FJW Construction, LLC pertaining to Construction Contract No. HCDD1-13-016-05-10 Mile 17 1/2 Road Improvements
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request approval to issue payment after review and audit procedures are completed for the following items:
Invoice no. 6-Final Payment in the amount of $54,542.55 from FJW Construction, LLC pertaining to Construction Contract No. HCDD1-13-016-05-10 Mile 17 1/2 Road Improvements
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
5.
AI -44988
Maintenace & Operations
Requesting approval to pay invoice in the amount of $2,054.20 to Hacienda Ford as a claim; for repairs of unit number 61. HCDD1 submitted claim to TML. Amount reimbursed $1,073.88.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
6.
AI -45140
Pursuant to Article 2 of the current ILA between HC and HCDD#1; requesting approval to utilize Hidalgo County's Pool of Engineers for the provision of an MEP Engineer to assist in renovating the former Pct. #4 offices/shop which the District purchased so as to allow the process of nominating/selecting of an engineer.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
AI -45192
A.) Requesting approval to accept bid and award contract to sole bidder meeting all required specifications for RFB No.: HCDD1-14-013-06-18A "Hauling of Dirt with an Option to Load". Roy's Hauling Service, Inc.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Requesting approval to accept bid and award contract to sole bidder meeting all required specifications for RFB No.: HCDD1-14-014-06-18B "Hauling Services-Cement Rip Rap". Roy's Hauling Service, Inc.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Requesting approval to purchase (1) one 22 inch Monitor from DELL through the District's membership with Department of Information Resource Agreement No. DIR-SDD-1951. $125.99
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joseph Palacios stepped away from the meeting.
D.) Requesting approval of Work Authorization No. 2 in the amount of $51,240.00 from R. Gutierrez Engineering as it relates to Professional Engineering and Surveying Services for Aluminum Structural Plate Arch at Mission Inlet Crossing on McColl Rd. Agreement approved by the HCDD1 Board of Directors on April 15, 2014.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
E. Requesting approval of Change Order No. 1 increase of $8,580.00 for Construction Contract 13-014-11-26 "Alamo Expressway Drain / Border Crossing Improvements. Texas Cordia Construction, LLC.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
F.) Requesting approval of the District's 2013/2014 Liability - Property Re-Rate exposure summary with Texas Municipal League (TML) for General Liability, Errors and Omissions, Auto Liability, Physical Damage, Property Equipment Schedule and Workers Compensation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2013 BOND SERIES
G.) Requesting approval of Notice to Suspend, or Resume Work Order with Foremost Paving as it relates to Construction Contract No. HCDD1-14-003-02-11 "Pct. 4 West Main Drain Existing Weir Modification & Existing Concrete Culverts Slide Gate Control Structure Improvements" lead time to manufacture slide gate. Resumption of Work Effective November 10, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Joseph Palacios joined the meeting.
H.) Requesting approval to advertise for RFB No.: HCDD1-14-019-08-06 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel".
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
I.) Requesting approval to advertise for RFB No.: HCDD1-14-020-08-07 "Monte Cristo Drain Control Structures".
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
J.) Requesting approval to advertise for RFB No.: HCDD1-14-021-08-07 "Weslaco North Lateral Control ".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Requesting approval to accept bid and award contract to sole bidder meeting all required specifications for RFB No.: HCDD1-14-014-06-18B "Hauling Services-Cement Rip Rap". Roy's Hauling Service, Inc.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Requesting approval to purchase (1) one 22 inch Monitor from DELL through the District's membership with Department of Information Resource Agreement No. DIR-SDD-1951. $125.99
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joseph Palacios stepped away from the meeting.
D.) Requesting approval of Work Authorization No. 2 in the amount of $51,240.00 from R. Gutierrez Engineering as it relates to Professional Engineering and Surveying Services for Aluminum Structural Plate Arch at Mission Inlet Crossing on McColl Rd. Agreement approved by the HCDD1 Board of Directors on April 15, 2014.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
E. Requesting approval of Change Order No. 1 increase of $8,580.00 for Construction Contract 13-014-11-26 "Alamo Expressway Drain / Border Crossing Improvements. Texas Cordia Construction, LLC.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
F.) Requesting approval of the District's 2013/2014 Liability - Property Re-Rate exposure summary with Texas Municipal League (TML) for General Liability, Errors and Omissions, Auto Liability, Physical Damage, Property Equipment Schedule and Workers Compensation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2013 BOND SERIES
G.) Requesting approval of Notice to Suspend, or Resume Work Order with Foremost Paving as it relates to Construction Contract No. HCDD1-14-003-02-11 "Pct. 4 West Main Drain Existing Weir Modification & Existing Concrete Culverts Slide Gate Control Structure Improvements" lead time to manufacture slide gate. Resumption of Work Effective November 10, 2014.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Joseph Palacios joined the meeting.
H.) Requesting approval to advertise for RFB No.: HCDD1-14-019-08-06 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel".
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
I.) Requesting approval to advertise for RFB No.: HCDD1-14-020-08-07 "Monte Cristo Drain Control Structures".
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
J.) Requesting approval to advertise for RFB No.: HCDD1-14-021-08-07 "Weslaco North Lateral Control ".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
8.
AI -45208
a. Presentation of scoring grid for the purposes of ranking by Board of Directors, the responses received in connection with the Request For Qualifications for: RFQ No: HCDD1-14-140-06-04-VYG-Professional Legal Service in connection with the review and report for the agreement between Hidalgo County Drainage District No. 1 and Integ Corporation;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
| FIRM NAME | AVERAGE SCORE | RANKED |
| Lee Law Firm | 94 | 1 |
| Gilbert Hinojosa and Assoc. | 90 | 2 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
b. Requesting authority for Hidalgo County Purchasing Department to proceed to negotiate a letter of engagement-agreement with the number one ranked firm of Lee Law Firm for the provision of professional legal services for Hidalgo County Drainage District.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
9.
AI -45252
Discussion, consideration and approval of Supplemental Agreement No.2, to Work Authorization No.13 with TEDSI Infrastructure Group, Inc. as it relates to Delta Area Water Shed.
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR.
, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
10.
AI -44826
Maintenance & Operation
Request Approval of Payment Application No. 2 in the amount of $94,672.80 from
Texas Cordia Construction, LLC. As it relates to Contract No. 13-030-01-07 Edinburg WWTP
Effluent Line & Crossings Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
11.
AI -45253
M&O:
Approval to issue Payment on the following invoices after review and auditing procedures are completed:
Application for Payment Request no. 5 in the amount of $73,780.83 from Texas Cordia Construction, LLC related to Construction Contract No. 13-014-11-26 Alamo Expressway Drain/Border Crossings Improvement.
Approval to issue Payment on the following invoices after review and auditing procedures are completed:
Application for Payment Request no. 5 in the amount of $73,780.83 from Texas Cordia Construction, LLC related to Construction Contract No. 13-014-11-26 Alamo Expressway Drain/Border Crossings Improvement.
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
12.
AI -45250
Discussion and direction on the District's acceptance on donation of real property.
Mr. Garza stated that he was asked for clarification on the process of acceptance on donated property. The current owner must provide a legal description, survey, title report showing whether or not there are liens on the property (if there is a lien, lien must be released), and taxes owed must be up to date. In some cases, they will require Phase 1 environmental in case there may contaminates present on the property to be donated. The district does not initiate the donation process. Legal Counsel, Steve Crain, added that they require a title policy when the donation is received.
Mr. Garza stated that he was asked for clarification on the process of acceptance on donated property. The current owner must provide a legal description, survey, title report showing whether or not there are liens on the property (if there is a lien, lien must be released), and taxes owed must be up to date. In some cases, they will require Phase 1 environmental in case there may contaminates present on the property to be donated. The district does not initiate the donation process. Legal Counsel, Steve Crain, added that they require a title policy when the donation is received.
13.
AI -45259
Request Approval to issue payment after review and audit procedures are completed:
Application for Payment No. 2 in the amount of $170,783.10 from FJW Construction, LLC related to Construction Contract No. HCDD1-13-023-11-19C -J09 Drain Improvements
Application for Payment No. 2 in the amount of $170,783.10 from FJW Construction, LLC related to Construction Contract No. HCDD1-13-023-11-19C -J09 Drain Improvements
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -45125
Real Estate Acquisition
J-09 Drainage Project, Parcel 40
NO ACTION taken on Items 14.A - 14.C.
J-09 Drainage Project, Parcel 40
NO ACTION taken on Items 14.A - 14.C.
15.
Open Session:
Commissioner Joe M. Flores joined the meeting and Commissioner Hector "Tito" Palacios was not present during Open Session.
Commissioner Joe M. Flores joined the meeting and Commissioner Hector "Tito" Palacios was not present during Open Session.
A.
Real Estate Acquisition
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or Potential Litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
C.
Real Estate Acquisition
J-09 Drainage Project, Parcel 40
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval of improvements and cost to cure in the amount of $46,400.00.
Vote: 4 - 0 - Unanimously
J-09 Drainage Project, Parcel 40
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval of improvements and cost to cure in the amount of $46,400.00.
Vote: 4 - 0 - Unanimously
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
18.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of June, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 30, 2014.
Signed this 30th day of June 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of June, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 30, 2014.
Signed this 30th day of June 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy