SPECIAL MEETING - July 8, 2014
BE IT REMEMBERED, that on this 8th day of July A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT July 8, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-45324
2014 - Pct. #1 Sanitation (1100)
Attachments:
B.
AI-45317
2014 - Pct. #1 Parks (1100)
Attachments:
C.
AI-45369
2014 - CW Mech Shop (1200)
Attachments:
D.
AI-45359
2014 - Pct 2 Adm (1200)
Attachments:
E.
AI-45358
2014 - Pct 2 Rd Maint (1200)
Attachments:
F.
AI-45294
2014 - CO2010 Pct. 2 Equip. & Maint. Facility (1342)
Attachments:
G.
AI-45296
2014 - Pct. #2 Parks (1100)
Attachments:
H.
AI-45291
2014 - Pct. 2 Alamo CRC (1100)
Attachments:
I.
AI-45334
2014 - Pct. #4 Restitution (1200)
Attachments:
J.
AI-45327
2014 - Pct. #4 Rd. Maint (1200)
Attachments:
K.
AI-45333
2014 - County Judge (1100)
Attachments:
L.
AI-45290
2014 - I. T. Countywide (1100)
Attachments:
M.
AI-45279
2014 - Pct.1 R&B (1200)
Attachments:
N.
AI-45264
2014 - Pct #3 Rd. Maint. (1200)
Attachments:
O.
AI-45205
2014 - Hidalgo County Sheriff's Office / Jail (1100)
Attachments:
P.
AI-45207
2014 - Facilities Management (1100)
Attachments:
Q.
AI-45216
2014 - Planning Dept. (1100)
Attachments:
R.
AI-45182
2014 - Health & Human Services Dept. / Medicaid Adm. (1293)
Attachments:
S.
AI-45220
2014 - Health & Human Services Dept. / T.B. Elim (1293)
Attachments:
T.
AI-45243
2014 - Health & Human Services Dept. / RLSS (1293)
Attachments:
U.
AI-45194
2014 - Elections Dept. (1283)
Attachments:
V.
AI-45269
2014 - Elections / HAVA Program Income (1283)
Attachments:
W.
AI-45261
2014 - Elections (1100)
Attachments:
X.
AI-45286
2014 - Constable Pct. #2 (1100)
Attachments:
Y.
AI-45222
2014 - County Clerk (1237)
Attachments:
Z.
AI-45227
2014 - County Clerk's Office / Record Archive (1100)
Attachments:
AA.
AI-45185
2014 - I. T. Dept. / Info Tech Dept. (1100)
Attachments:
BB.
AI-45225
2014 - Justice Crt Bldg Sec (1245)
Attachments:
CC.
AI-45242
2014 - Treasurer's Office (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-45356
Co. Wide Contingency (1100):
Approval of 2014 interdepartmental transfer from Child Advocacy CTR to Contingency in the amount of $4,934.30 to fund the installation of a Fire Suppression System at the Constable Pct.1 building.
Approval of 2014 interdepartmental transfer from Child Advocacy CTR to Contingency in the amount of $4,934.30 to fund the installation of a Fire Suppression System at the Constable Pct.1 building.
Attachments:
B.
AI-45268
SELF FUNDED HEALTH BENEFITS (2201):
Approval of 2014 interdepartmental transfer within Health Benefits from program 005, 008 and 009 to program 087 in the total amount of $25,500.00.
Approval of 2014 interdepartmental transfer within Health Benefits from program 005, 008 and 009 to program 087 in the total amount of $25,500.00.
Attachments:
C.
AI-45355
Facilities Management (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Facilities Management in the amount of $4,934.30 for the installation of a Fire Suppression system at the Constable Pct.1 building.
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Facilities Management in the amount of $4,934.30 for the installation of a Fire Suppression system at the Constable Pct.1 building.
Attachments:
D.
AI-45325
Requesting approval of interdepartmental transfer from Precinct #3 Rd. Maint. (005) into Precinct #3 BCAP Ramirez #2(prog. 588) in the amount $1397.28.
Attachments:
E.
AI-45337
Pct 2 Pecina Rd (I Rd West - Floodway)(1200):
Approval of 2014 interdepartmental transfer from Pct 2 Gearhart Dr to Pct 2 Pecina Rd (I Rd West to Floodway) in the amount of $24,000.00 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Gearhart Dr to Pct 2 Pecina Rd (I Rd West to Floodway) in the amount of $24,000.00 to fund project expenditures.
Attachments:
F.
AI-45368
Pct 2 El Gato Rd (Tower-Border) (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 El Gato Rd(Tower-Border)Project in the amount of $136,042.00.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 El Gato Rd(Tower-Border)Project in the amount of $136,042.00.
Attachments:
G.
AI-45326
Pct. 4 Rd Maint. (1200):
Approval of 2014 interdepartmental transfer from Road Maint. (program 007) to ADM (program 005) in the amount of $5,000.00.
Approval of 2014 interdepartmental transfer from Road Maint. (program 007) to ADM (program 005) in the amount of $5,000.00.
Attachments:
4.
Planning Department:
A.
AI-45319
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Tax Refunds:
A.
AI-45330
| Account Number | Payer | Amount |
| H3900.01.000.00A1.00 | GMRI Texas LP Paid by: GMRI Inc | $3,513.89 |
| M2075.00.000.003C.00 | Rare Hospitality International Inc Paid by: GMRI Inc | $3,783.85 |
| M2280.02.000.001A.00 | 420 East Expressway LLC Paid by: Petsmart | $5,436.67 |
| P7400.1A.000.005A.00 | Darden SW LLC Paid by: GMRI Inc | $3,213.96 |
| R1370.00.000.0001.00 | Red Lobster Inns of America Paid by: GMRI Inc | $3,075.10 |
Attachments:
B.
AI-45214
| Account Number | Payer | Amount |
| T6835.2B.000.0003.00 | RPG Group LLC Paid by: GMRI Inc | $6,661.35 |
| V0535.00.001.0003.00 | Rare Hospitality International Inc Paid by: GMRI Inc | $3,857.44 |
Attachments:
6.
IT Department - Renan Ramirez:
A.
AI-45181
Authorization and approval to deactive wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Department: | Employee Name: | Employee ID: | Description: | MDN: |
| Urban County | Diana Serna | 149659 | Cell Phone | 956-587-1221 |
| Planning | Tomas Arredondo | 105899 | Cell Phone | 956-483-5638 |
Attachments:
7.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-45357
Acceptance of proposal listed received from AL3 Enterprises, LLC dba Starr Telecom, awarded vendor through the County's participation/membership with TASB/BuyBoard contract #401-12 in the total amounts listed for County Facilities Management.
| Proposal No. | Description | Location | Amount |
| 4410 | Purchase and Installation of Dry Fire Suppression System for Computer Room | Constable Pct. 1 Building | $4,934.30 |
| 4411 | Purchase and Installation of Dry Fire Suppression System for Computer Room | Old Administration Building | $5,564.30 |
Attachments:
B.
AI-45233
1. Requesting approval of Change Order No. 2 (increase) in connection: "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $114,810.00 to awarded general contractor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates with concurrence by construction manager, Prodigy, including authority for County Judge to execute document.
2. Approval of Request for Payment-Application No. 8 in the amount of $57,249.85 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
Attachments:
C.
AI-45274
Requesting approval of payment of Invoice # 3036-14 ($2,469.90) submitted by Mata-Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn-San Manuel Emergency Services Building.
Attachments:
D.
AI-45297
Requesting approval of payment for Invoice # 3610 in the amount of $2,244.60 for professional services submitted by R. Gutierrez Engineering Corporation through Contract C-14-085-04-08 (WA#4) for the Pct. 2 Owassa Road project.
Attachments:
E.
AI-45273
Requesting approval of Payment Application No. 3 in the amount of $105,041.03 for road and drainage construction submitted by RDH Site and Concrete, through Contract #C-13-250-01-14 for Pct 2 Rancho Blanco Road Project, and certified for payment by project engineer, R. Gutierrez Engineering Corporation.
Attachments:
F.
AI-45184
206th District Court:
Requesting authority to purchase maintenance services renewal through a purchase order (company's response as to acceptance of county purchase order only and no executed agreement) with RICOH USA through requisition #258558 at $375.00 per year-effective 8/6/2014 - 8/5/2015.
Requesting authority to purchase maintenance services renewal through a purchase order (company's response as to acceptance of county purchase order only and no executed agreement) with RICOH USA through requisition #258558 at $375.00 per year-effective 8/6/2014 - 8/5/2015.
Attachments:
G.
AI-45190
Requesting authority to exercise the FOURTH (4TH) YEAR of the nine (9)-one (1) year options to extend/renew provided in the current contract for:"LEASE OF TOWER SPACES" in connection to the Lease Agreements (detailed below) for Hidalgo County Sheriff's Office & Division of Emergency Services, under the rates as specified in the agreement (on a per annual price breakdown for every additional year), same terms and conditions, effective 08/03/14.
a. E-13-247-07-30 (C-10-043-08-03) - SBA TOWERS IV, LLC - LA JOYA TOWER SITE
b. E-13-247A-07-30 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
a. E-13-247-07-30 (C-10-043-08-03) - SBA TOWERS IV, LLC - LA JOYA TOWER SITE
b. E-13-247A-07-30 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
H.
AI-44785
Requesting approval & authority to enter into a fire alarm monitoring services agreement with Superior Alarms for an initial term of 1 year with continuation of services through the life term of the monitoring agreement and equipment in place by user department, including activation fee and the execution of the required fire alarm monitoring agreement with Superior Alarms for the Old Administration Building 1st and 2nd floors in the amounts mentioned below:
| Requisition# | Location | Conditions Monitored | Amount | Activation fee (one time fee) |
| 259695 | 100 E. Cano, Edinburg, TX 78539 | Fire Alarm | $25.00 per month Total of $300.00 yr. |
$85.00 |
Attachments:
I.
AI-45260
Correction (for processing purposes) of AI#41368 (CC of 10-29-13) to reflect 16 waste barrels (number on invoice-attached) for PCT #4 and not as PO#702353 stated quantity as 15 each barrels
Attachments:
J.
AI-45179
Approval to add fuel card for: Constable - Hidalgo County Pct. No. 2 - Fuel card for vehicle
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of July 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 8, 2014.
Signed this 8th day of July 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of July 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 8, 2014.
Signed this 8th day of July 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy