SPECIAL MEETING - July 15, 2014
BE IT REMEMBERED, that on this 15th day of July A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 11, 2012 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Items 9.A.2 and 9.E to be pulled for discussion.
Vote: 3 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-45500
2014 - Courthouse Security (1241)
Attachments:
B.
AI-45496
2014 - Historical Commission (1100)
Attachments:
C.
AI-45318
2014 - Hidalgo County Sheriff's Office (1100)
Attachments:
D.
AI-45377
2014 - Sheriff's Office Federal Sharing / U.S. Department of Treasury (1228)
Attachments:
E.
AI-45309
2014 - Facilities Management (1100)
Attachments:
F.
AI-45329
2014 - Safety Division (1100)
Attachments:
G.
AI-45308
2014 - Constable Pct #1 (1100)
Attachments:
H.
AI-45423
2014 - Pct. #1 Parks (1100)
Attachments:
I.
AI-45422
2014 - Pct. #1 R&B (1200)
Attachments:
J.
AI-45409
2014 - Pct. #1 Sanitation (1100)
Attachments:
K.
AI-45484
2014 - Pct. #1 Admin (1200)
Attachments:
L.
AI-45456
2014 - Pct. #2 Rd Maint (1200)
Attachments:
M.
AI-45451
2014 - Pct. 2 Alamo CRC (1100)
Attachments:
N.
AI-45489
2014 - Pct. #4 Rd. Maint. (1200)
Attachments:
O.
AI-45332
2014 - Constable Pct. #4 (1100)
Attachments:
P.
AI-45272
2014 - WIC (1292)
Q.
AI-45455
2014 - WIC Mini Obesity (1292)
Attachments:
R.
AI-45393
2014 - WIC Lactation (1292)
Attachments:
S.
AI-45444
2014 - Elections (1283)
Attachments:
T.
AI-45425
2014 - Emergency Management (1100)
Attachments:
U.
AI-45331
2014 - 389th District Court (1100)
Attachments:
V.
AI-45417
2014 - 398th DC (1100)
Attachments:
W.
AI-45336
2014 - Health & Human Services Dept. - PHEP (1293)
X.
AI-45362
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
Y.
AI-45276
2014 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-45389
Pct.1 (1100):
Approval of 2014 interdepartmental transfer within General Fund 1100 from Parks (program 013) to CRC (program 050) in the amount of $269.99.
Approval of 2014 interdepartmental transfer within General Fund 1100 from Parks (program 013) to CRC (program 050) in the amount of $269.99.
Attachments:
B.
AI-45387
Pct.1 (1100):
Approval of 2014 interdepartmental transfer within General Fund 1100 from Sanitation (program 001) to Parks (program 013) in the amount of $5,348.88.
Approval of 2014 interdepartmental transfer within General Fund 1100 from Sanitation (program 001) to Parks (program 013) in the amount of $5,348.88.
Attachments:
C.
AI-45460
Pct 2 Roadrunner Subdivision Paving & Drainage Imprv Prj (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Roadrunner Subdivision Paving & Drainage Imprv Prj in the amount of $20,000.00 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Roadrunner Subdivision Paving & Drainage Imprv Prj in the amount of $20,000.00 to fund project expenditures.
Attachments:
D.
AI-45335
Pct. #4 Road and Bridge (1200):
Approval of 2014 interdepartmental transfer from Rd. Maint (program 007) to Restitution (program 125) in the amount of $3,765.04.
Approval of 2014 interdepartmental transfer from Rd. Maint (program 007) to Restitution (program 125) in the amount of $3,765.04.
Attachments:
E.
AI-45502
Pct. #4 SOA1342 (1303):
Approval of 2014 interdepartmental transfer from various road projects: Tex Mex, Curry, Trenton, and Alberta (programs 137, 138, 140, and 146) to Curry Estates Roads (program 145) in the amount of $94,000.00.
Approval of 2014 interdepartmental transfer from various road projects: Tex Mex, Curry, Trenton, and Alberta (programs 137, 138, 140, and 146) to Curry Estates Roads (program 145) in the amount of $94,000.00.
F.
AI-45434
Juv Det HM (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Juv Det Hm in the total amount of $60,000.00 for electricity expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Juv Det Hm in the total amount of $60,000.00 for electricity expenditures.
Attachments:
G.
AI-45433
Juv Prob (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Juv Prob in the total amount of $140,000.00 for room and board expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Juv Prob in the total amount of $140,000.00 for room and board expenditures.
Attachments:
4.
Planning Department:
A.
AI-45411
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Officer - Valde Guerra:
A.
AI-45406
Right of Way Permits:
NICO Investment Properties, LLC
* Start location 1 mile west of the intersection of Military Rd and Fordyce Rd. At this start location, installation of a 16- inch PVC waterline will begin on the south side of Military Rd 3 feet from the visible south Right of Way line. The line will extend east to the intersection of Fordyce Rd and Military Rd. The line will continue north on the east side of Fordyce Rd 3 feet from the visible east Right of Way line, reaching the south Right of Way line of US Expressway 83. A total of 7,400 linear feet of pipe to be installed.
NICO Investment Properties, LLC
* Start location 1 mile west of the intersection of Military Rd and Fordyce Rd. At this start location, installation of a 16- inch PVC waterline will begin on the south side of Military Rd 3 feet from the visible south Right of Way line. The line will extend east to the intersection of Fordyce Rd and Military Rd. The line will continue north on the east side of Fordyce Rd 3 feet from the visible east Right of Way line, reaching the south Right of Way line of US Expressway 83. A total of 7,400 linear feet of pipe to be installed.
Attachments:
B.
AI-45399
Discussion, consideration and approval to make changes to the current profile for the Section III Mandatory Reporting Profile RRE# 43879 for Medicare, Medicaid and SCHIP for liability claims.
6.
Tax Refunds:
A.
AI-45281
| Account Number | Payer | Amount |
| R0409.00.000.0081.00 | Plains Capital Bank (FNB) | $10,438.85 |
| S2978.02.000.001A.00 | Corelogic Commercial Real Estate | $25,537.76 |
Attachments:
7.
Urban County:
A.
AI-45303
Request approval to renew 2014-2015 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program. ( Membership dues covering the period July 1, 2014 through June 30, 2015).
Attachments:
8.
Budget & Management:
A.
AI-45430
2014 Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to County Wide Administration- Contingency.
Approval to transfer lapsed salaries from various departments to County Wide Administration- Contingency.
Attachments:
B.
AI-45384
Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 06/16-30/2014 in the amount of $ 46,059.47 and requesting approval of wire transfer.
Attachments:
C.
AI-45217
1. Approval of reimbursement in the amount of $631,414.70 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/21/14 to 07/04/14.
2. Approval of wire transfer to cover claims paid.
| 06/21-27/14 | $328,928.48 |
| 06/28-30/14 | $ 39,282.12 |
| 07/01-04/14 | $263,204.10 |
| TOTAL | $631,414.70 |
2. Approval of wire transfer to cover claims paid.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-45426
1. Requesting approval of payment of invoice # 452504/11/XV ($674.56) submitted by Dannenbaum Engineering Company in connection to C-11-097A-02-28 (PO# 675757) for the Restitution Center Renovations & Additions.
2. Requesting approval of payment of invoice # 14-6-000029 ($908.18) submitted by L & G Engineering Laboratory in connection to C-13-220-08-13 (PO# 707018) for the Sunflower Park Project.
Mr. Eufracio, County Auditor, informed the Court that his concern over this Item was that the funds were not available in the proper account for the project. Mrs. Marty Salazar stated that a correction was requested and was advised that they were waiting for approval of the transfer. Mr. Sergio Cruz, Budget Officer, stated that the office needs to classify it as a P.O. in order to process the transfer.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to the correction.
Vote: 3 - 0 - Unanimously
3. Requesting approval of payment of invoice # 11324869 ($18,410.00) submitted by L & G Engineering in connection to C-13-178-08-20 (PO# 696996) for the FM 2220 (Ware Rd.) Project.
4. Requesting approval of payment of invoice # 11324859 ($47,110.85) submitted by L & G Engineering in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension Project.
5. Requesting approval of payment of invoice # 11324861 ($4,900.00) submitted by L & G Engineering in connection to C-11-234-09-13 (PO# 663995) for the FM 1925 Project.
6. Requesting approval of payment of invoice # 11324860 ($38,557.50) submitted by L & G Engineering Invoice in connection to C-13-336-12-10 (PO # 703928) for the FM 1925 Project.
2. Requesting approval of payment of invoice # 14-6-000029 ($908.18) submitted by L & G Engineering Laboratory in connection to C-13-220-08-13 (PO# 707018) for the Sunflower Park Project.
Mr. Eufracio, County Auditor, informed the Court that his concern over this Item was that the funds were not available in the proper account for the project. Mrs. Marty Salazar stated that a correction was requested and was advised that they were waiting for approval of the transfer. Mr. Sergio Cruz, Budget Officer, stated that the office needs to classify it as a P.O. in order to process the transfer.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to the correction.
Vote: 3 - 0 - Unanimously
3. Requesting approval of payment of invoice # 11324869 ($18,410.00) submitted by L & G Engineering in connection to C-13-178-08-20 (PO# 696996) for the FM 2220 (Ware Rd.) Project.
4. Requesting approval of payment of invoice # 11324859 ($47,110.85) submitted by L & G Engineering in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension Project.
5. Requesting approval of payment of invoice # 11324861 ($4,900.00) submitted by L & G Engineering in connection to C-11-234-09-13 (PO# 663995) for the FM 1925 Project.
6. Requesting approval of payment of invoice # 11324860 ($38,557.50) submitted by L & G Engineering Invoice in connection to C-13-336-12-10 (PO # 703928) for the FM 1925 Project.
Attachments:
B.
AI-45304
Requesting approval of payment for Invoice #20141950 in the amount of $115,364.67 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
Attachments:
C.
AI-45376
Authority to exercise the six (6) month extension option as provided under current contract for "Construction Building Materials & Supplies," under the same rates, terms, and conditions with Matts Building Materials, Inc.
Attachments:
D.
AI-45454
Clarification to the amount of Pay Application 1 (AI #44358-CC 5/20/14-$45,199.85) to reflect the CORRECT amount//total of $47,710.95 due to percentage of retainage was incorrect for the project: "Concrete Work and Water Line Improvements to Constable Precinct No. 1 Building", awarded to Herrera and Hunt, Inc.
Attachments:
E.
AI-45424
Acceptance and approval to exercise the County's option to extend Contract #C-13-228-07-16 with Dr. Thomas Allen as described under Section 2.2 of the Contract in increments of months for up to twenty-four months with the same rates, terms and conditions for "Professional Consulting/Expert Services" in connection with the legal representation provided to the State of Texas by Hidalgo County District Attorney's Office.
Mr. Eufracio stated that the contract is to state that it is a month to month extention and he would like for it to be stated clearly on the contract.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Mr. Eufracio stated that the contract is to state that it is a month to month extention and he would like for it to be stated clearly on the contract.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
F.
AI-45374
Requesting approval of Change Order No. 2 reflecting an increase of $3,793.16, to include 2 additional driveways and an additional 17 working days with Contractor RDH Site and Concrete Co. for Pct 2 Rancho Blanco Road Project, as submitted through project engineer, R. Gutierrez Engineering Corp (C-13-250-01-14).
Attachments:
G.
AI-45373
Acceptance and approval of Invoice #11324871 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
H.
AI-45367
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324856- $903.00 for "La Homa ROW."
2. Invoice No. 11324864- $24,097.79 for "FM 494-Shary Road Project";
3. Invoice No. 11324865- $34,125.32 for "Mile 3";
4. Invoice No. 11324873- $64,690.00 for "Liberty Road Project";
5. Invoice No. 11324876- $7,200.00 for "Mile 2-Moorfields Rd West to SH 364";
1. Invoice No. 11324856- $903.00 for "La Homa ROW."
2. Invoice No. 11324864- $24,097.79 for "FM 494-Shary Road Project";
3. Invoice No. 11324865- $34,125.32 for "Mile 3";
4. Invoice No. 11324873- $64,690.00 for "Liberty Road Project";
5. Invoice No. 11324876- $7,200.00 for "Mile 2-Moorfields Rd West to SH 364";
Attachments:
I.
AI-45363
Acceptance and approval of Invoice #14068-$2,046.00 from Javier Hinojosa Engineering, contracted engineer for "Paving Improvement for Marisol, Ojo De Agua. and Regency Acres Streets."
Attachments:
J.
AI-45310
Requesting approval of payment for Invoice #3612 in the amount $23,605.13 for professional services submitted by R. Gutierrez Engineering Corporation, Contract C-12-314-01-29 (WA#2), for the Pct. 2 Thomas Road project.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of July, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 15, 2014.
Signed this 15th day of July 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of July, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 15, 2014.
Signed this 15th day of July 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy