SPECIAL MEETING - July 22, 2014
BE IT REMEMBERED, that on this 22nd day of July A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT July 22, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-45593
2014 - Executive Office (1100)
Attachments:
B.
AI-45585
2014 - County Auditor's Office (1100)
Attachments:
C.
AI-45609
2014 - Pct. 2 Adm. (1200)
Attachments:
D.
AI-45581
2014 - Pct #2 Parks (1100)
Attachments:
E.
AI-45558
2014 - Pct. 3 Rd Maint. (1200)
Attachments:
F.
AI-45596
2014- Pct. 4 Restitution (1200)
G.
AI-45551
2014 - 430th DC (1100)
Attachments:
H.
AI-45418
2014 - I. T. Countywide (1100)
Attachments:
I.
AI-45491
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
J.
AI-45525
2014 - Adult Probation (1100)
Attachments:
K.
AI-45437
2014 - Elections Dept. (1100)
Attachments:
L.
AI-45445
2014 - Elections (1100)
Attachments:
M.
AI-45494
2014 - Elections Dept. / 2012 Chapter 19 (1283)
Attachments:
N.
AI-45545
2014 - Hidalgo County Sheriff"s Office (1100)
Attachments:
O.
AI-45429
2014 - Hidalgo County Sheriff's Office (1100)
Attachments:
P.
AI-45440
2014 - Sheriff's Office / Federal Sharing U.S. Dept. of Justice (Fund 1229)
Attachments:
Q.
AI-45521
2014 - Sheriff's Office SCAPP Grant FY 2013 (1284)
Attachments:
R.
AI-44982
2014 - J.P. Pct. 5, Pl. 1 (1100)
Attachments:
S.
AI-45412
2014 - DBM / Budget Division (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-45574
Juv Prob (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Juv Prob in the total amount of $89,000.00 for room and board expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Juv Prob in the total amount of $89,000.00 for room and board expenditures.
Attachments:
B.
AI-45589
Pct1 Sanitation (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Sanitation in the total amount of $31,095.00 to fund various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Sanitation in the total amount of $31,095.00 to fund various expenditures.
Attachments:
C.
AI-45592
Pct1 Parks (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $895.00 for laundry & dry cleaning expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $895.00 for laundry & dry cleaning expenditures.
Attachments:
D.
AI-45566
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (005) to program (855) in the amount of $152.11.
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (005) to program (855) in the amount of $152.11.
Attachments:
E.
AI-45583
Pct 2 Moonlight Ave Paving Improvements (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Adm to Pct 2 Moonlight Ave Paving Improvement Project in the amount of $40,722.00 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Adm to Pct 2 Moonlight Ave Paving Improvement Project in the amount of $40,722.00 to fund project expenditures.
Attachments:
4.
Interfund transfers:
A.
AI-45604
TxDOT (1315):
Approval of 2014 interfund transfer from CO2010 A&B fund 1342 to TxDOT fund 1315 in the amount of $5,010.00 for the North Alamo Road project.
Approval of 2014 interfund transfer from CO2010 A&B fund 1342 to TxDOT fund 1315 in the amount of $5,010.00 for the North Alamo Road project.
Attachments:
B.
AI-45602
Pct. 4 Rd. Maint. (1200):
Approval of 2014 interfund transfer from Parks (fund 1100, program 141) to Rd. Maint. (fund 1200, program 007) in the amount of $39,098.97 to fund the Restitution Center Project.
Approval of 2014 interfund transfer from Parks (fund 1100, program 141) to Rd. Maint. (fund 1200, program 007) in the amount of $39,098.97 to fund the Restitution Center Project.
5.
Planning Department:
A.
AI-45535
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-45486
District Clerk
Fee Report for the Month of June 2014 $610,137.16
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-45537
Approval of 457 plan hardship withdrawal request for employee #094471
Attachments:
8.
Tax Refunds:
A.
AI-45428
| Account Number | Payer | Amount |
| B2550.00.000.0328.03 | CORELOGIC | $3,005.44 |
Attachments:
9.
Membership Dues:
A.
AI-45436
Auditors Office (1100):
Requesting approval to pay 2014-2015 membership dues to The Institute of Internal Auditors for Maria Arcilia Duran, CPA, Director of Audit in the amount of $130.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2014-2015 membership dues to The Institute of Internal Auditors for Maria Arcilia Duran, CPA, Director of Audit in the amount of $130.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-45543
Auditors Office (1100):
Requesting approval to pay the 2014 - 2015 AICPA membership dues in the amount of $235.00 (req # 259843) for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2014 - 2015 AICPA membership dues in the amount of $235.00 (req # 259843) for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
10.
Urban County:
A.
AI-45435
Request approval to renew 2014-2015 membership dues in the amount of $1,545.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2014 through June 30, 2015).
Attachments:
B.
AI-45402
Request approval to enter into one (1) "Homebuyer Assistance Program” Contract under the Home Program.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-45598
Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 (a decrease of $ 86,900.00) in connection to contract # C-11-234-09-13 with L&G Consulting Engineering, Inc. for the (Job Specific) Project: "FM 1925-from Kenyon Road to FM 907 (Alamo Road)" for Hidalgo County Precinct No. 4.
Attachments:
B.
AI-45462
Acceptance & approval of Invoice No. 1143 in the amount of $1,224.92 submitted by contracted vendor, Prodigy Construction Management, LLC, C-13-276-09-10, for the provision of construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building Project."
Attachments:
C.
AI-45517
Requesting approval and authorization to reject bids received for gloves through the Request for Bid project titled: Hidalgo County WIC Program- "Medical Supplies" - No.: 2014-093-05-28-SGS and to re-advertise for gloves only.
D.
AI-45115
430th District Court:
Requesting authority to enter into a new 48-month new (capital) lease copier through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through the following with the total monthly payment of $182.47, effective upon approval.
Requesting authority to enter into a new 48-month new (capital) lease copier through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through the following with the total monthly payment of $182.47, effective upon approval.
| Requisition | Location | Model Equipment | Monthly Lease | Maintenance |
| 257035 | 111 S. 9th Street, Edinburg, TX | Ricoh Aficio MP C4503 | $152.38 | 2,500 B/W @ $0.0069 = $17.25 300 Color @ $0.0428 = $12.84 |
Attachments:
E.
AI-45432
Acceptance and approval of request for payment of Invoice #July 14-1 in the amount of $12,285.00 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Contract #C-13-103-06-04-PO#710375 amid Work Authorization No. 1 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
F.
AI-45431
Constable Pct. 2
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175 of the Texas Government Code and Sec. 262.024 (a) (9)(C) of the Texas Local Government Code: Six (6) Stalker Dual Radars in the amount of $2,250.00 including shipping thru requisition 259954;
2. Authorization for Purchasing Department to process Requisition #259954, issue a purchase order and County Treasurer's Office to cut a check made payable to: Texas Facilities Commissioner completion of County Auditor's review procedures.
Attachments:
G.
AI-45401
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct No. 1- " Aggregate Limestone Grade A -Type A" with RFB No.: 2014-275-00-00-SGS including the re-advertising of project in the event No Bids responses are received and/or are rejected and project is still required.
Attachments:
H.
AI-45396
Requesting approval of Payment Application No. 4 in the amount of $243,865.01 to Holchemont, LTD. for the, " Hidalgo Co. Pct 2 Equipment & Maintenance Facility", through Contract# C-13-096A-12-20 ,and certified for payment by project architect, ERO Architects.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of July, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 22, 2014.
Signed this 22nd day of July 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of July, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 22, 2014.
Signed this 22nd day of July 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy