SPECIAL MEETING - July 29, 2014
BE IT REMEMBERED, that on this 29th day of July A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT July 29, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-45703
2014 - County Judge (1100)
Attachments:
B.
AI-45688
2014 - Probate Court (1100)
Attachments:
C.
AI-45687
2014 - HIDTA (1251)
Attachments:
D.
AI-45659
2014 - 139th DC (1100)
Attachments:
E.
AI-45679
2014 - Facilities Management (1100)
Attachments:
F.
AI-45665
2014 - Pct. #1 R&B (1200)
Attachments:
G.
AI-45648
2014 - Pct. #1 Admin (1200)
Attachments:
H.
AI-45646
2014 - Pct.#1 Sanitation (1100)
Attachments:
I.
AI-45643
2014 - Pct. #1 Parks (1100)
Attachments:
J.
AI-45478
2014 - Pct. #1 Admin (1200)
Attachments:
K.
AI-45670
2014 - Pct. #2 Road Maintenance (1200)
Attachments:
L.
AI-45638
2014 - Pct #3 Sanitation (1100)
Attachments:
M.
AI-45653
2014 - General Litigation (1100)
Attachments:
N.
AI-45605
2014 - Elections (1283)
Attachments:
O.
AI-45524
2014 - Elections (1100)
Attachments:
P.
AI-45671
2014 - JP Pct. 4, Pl. 2 (1100)
Attachments:
Q.
AI-45557
2014 - Constable Pct. #1 (1100)
Attachments:
R.
AI-45529
2014 - Constable Pct. #3 (1100)
Attachments:
S.
AI-45531
2014 - Constable Pct. 3 (1284)
Attachments:
T.
AI-45650
2014 - Human Services (1100)
Attachments:
U.
AI-45526
2014 - Health & Human Services Dept. / Immunization (1293)
V.
AI-45549
2014 - Sheriff's Dept. / Jail (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-45692
Pct 1 Whalen Rd (Old 83-Moore Rd)(1200):
Approval of 2014 interdepartmental transfer from Pct 2 Whalen Rd(Old 83-Moore Rd)into Pct 1 Whalen Rd (Old 83-Moore Rd) Project in the amount of $21,641.00.
Approval of 2014 interdepartmental transfer from Pct 2 Whalen Rd(Old 83-Moore Rd)into Pct 1 Whalen Rd (Old 83-Moore Rd) Project in the amount of $21,641.00.
Attachments:
B.
AI-45680
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (004) to program (005) in the amount of $9,900.00.
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (004) to program (005) in the amount of $9,900.00.
Attachments:
C.
AI-45628
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (004) in the amount of $2,024.01.
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (004) in the amount of $2,024.01.
Attachments:
D.
AI-45708
Pct 2 Rd Maint (1200): Approval of 2014 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maint in the amount of $103,452.55.
Attachments:
E.
AI-45709
Pct 2 Owassa Rd (1524ft W "I" Rd to "I" Rd) Paving Project (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Owassa Rd (1524ft W of "I" Rd to "I" Rd) Paving Project in the amount of $73,654.00.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Owassa Rd (1524ft W of "I" Rd to "I" Rd) Paving Project in the amount of $73,654.00.
Attachments:
4.
Planning Department:
A.
AI-45651
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-45576
District Clerk:
Revised Monthly Partial Fee Report for April 2014
Revised Monthly Partial Fee Report for April 2014
Attachments:
B.
AI-45578
District Clerk:
Revised Monthly Partial Fee Report for May 2014
Revised Monthly Partial Fee Report for May 2014
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-45640
Right of Way:
*Enterprise Products Company: EPCO to install a new 2" custody meter w/OPP, EFM, Polling, Comm., Solar & Battery pack at the east side of Jara China Rd. and EPCO to bore Jara China Rd., install a 2" P/L to EPCO specs and install a 2" hot tap on our Dan Hughes 10" P/L and make tie-ins.
*Enterprise Products Company: EPCO to install a new 2" custody meter w/OPP, EFM, Polling, Comm., Solar & Battery pack at the east side of Jara China Rd. and EPCO to bore Jara China Rd., install a 2" P/L to EPCO specs and install a 2" hot tap on our Dan Hughes 10" P/L and make tie-ins.
Attachments:
B.
AI-45649
Approval of 457 plan hardship withdrawal request for the following employee #050229
Attachments:
7.
Tax Refunds:
A.
AI-45586
| Account Number | Payer | Amount |
| A1800.99.038.0008.19 | Rojas Heavy Equipment Llc | $8,414.63 |
| F6350.04.000.0014.00 | Corelogic | $4,618.46 |
| L0250.00.035.0001.01 | Valley Land Title Company | $2,587.21 |
| M2240.00.000.0001.01 | McAllen Associates | $4,862.40 |
| S2770.02.000.0030.00 | Corelogic | $4,977.38 |
Attachments:
8.
Membership Dues:
A.
AI-45533
Public Defender's (1282):
Requesting approval to pay membership dues to the Hidalgo County Bar Associationin the amount of $75.00 (Requisition #260260)for Jennifer Narvaez, Deputy Public Defender, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the Auditors.
Requesting approval to pay membership dues to the Hidalgo County Bar Associationin the amount of $75.00 (Requisition #260260)for Jennifer Narvaez, Deputy Public Defender, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the Auditors.
Attachments:
B.
AI-45541
Sheriff's Dept. (1100):
Requesting approval of 2014 membership dues to the Texas Jail Association for Sergeant Ruben Turrubiates in the amount of $30.00. (Requisition #260191) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of 2014 membership dues to the Texas Jail Association for Sergeant Ruben Turrubiates in the amount of $30.00. (Requisition #260191) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
C.
AI-45660
Sheriff Dept. (1100):
Requesting approval of 2014 membership dues for the Texas Narcotic Officers Association for Deputies Eulalio Cortez and Joel Quintanilla for the amount of $40.00 each (requisition #260699) with authority for the County Treasurer to issue check after review, audit, and processing prcedures are completed by the County Auditor.
Requesting approval of 2014 membership dues for the Texas Narcotic Officers Association for Deputies Eulalio Cortez and Joel Quintanilla for the amount of $40.00 each (requisition #260699) with authority for the County Treasurer to issue check after review, audit, and processing prcedures are completed by the County Auditor.
Attachments:
9.
Auditor's Office:
A.
AI-45522
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of May and June 2014.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Budget & Management:
A.
AI-45707
2014 Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to County Wide Administration- Contingency.
Approval to transfer lapsed salaries from various departments to County Wide Administration- Contingency.
B.
AI-45621
Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/01-15/2014 in the amount of $46,953.77 and requesting approval of wire transfer.
Attachments:
C.
AI-45395
1. Approval of reimbursement in the amount of $695,034.07 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/05/14 to 07/18/14.
2. Approval of wire transfer to cover claims paid.
| 07/05-11/14 | $338,704.01 |
| 07/12-18/14 | $356,330.06 |
| TOTAL | $695,034.07 |
2. Approval of wire transfer to cover claims paid.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-45713
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 (an increase of $122,445.00) in connection to contract # C-13-178-08-20 with L&G Consulting Engineering, Inc. for the purposes of (Job Specific) Project: "FM 2220 Ware Road" located within Hidalgo County Precinct No. 4.
Attachments:
B.
AI-45512
Requesting approval to exercise the option extend the final year of permitted renewals allowed under each contract with same rates, terms and conditions for the provision of "Lubricants (Grease, Oil, Hydraulic Fluids Antifreeze Products)"
1) Arguindegui Oil Company (C-13-021-09-03)
2) Oil Patch Fuel & Supply, Inc. (C-13-021a-09-03)
C.
AI-45561
Constable Pct. #3:
Approval to purchase One (1) New 2015 Chevrolet Tahoe PPV CC10706 through the County's membership/participation with TPASS (TxSmartBuy)/Caldwell Country Chevrolet (Contract #CPA 071 / 468CLE) in the amount of $47,719 which includes Administration fee and delivery for ( Project #2014-298 OGG).
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to verification from the Auditor's office.
Approval to purchase One (1) New 2015 Chevrolet Tahoe PPV CC10706 through the County's membership/participation with TPASS (TxSmartBuy)/Caldwell Country Chevrolet (Contract #CPA 071 / 468CLE) in the amount of $47,719 which includes Administration fee and delivery for ( Project #2014-298 OGG).
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to verification from the Auditor's office.
Vote: 5 - 0 - Unanimously
Attachments:
D.
AI-45565
Sheriff's Law Enforcement Office:
Requesting authority to purchase (4) black wood 11" x 13" picture frames matted to 8" x 10" through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #407-12 through the following requisition #260369 in the amount of $89.64.
Requesting authority to purchase (4) black wood 11" x 13" picture frames matted to 8" x 10" through our membership participation with (TASB) Texas Association School Board Buy board awarded vendor Staples Business Advantage contract #407-12 through the following requisition #260369 in the amount of $89.64.
Attachments:
E.
AI-45582
Requesting approval of Payment Application No. 1 in the amount of $64,259.42 for paving & drainage improvements submitted by Rojas Heavy Equipment, LLC dba Rojas Construction & Paving through Contract #C-14-078-04-15 for Pct 2 Gearhart Drive Paving & Drainage Improvements project, and certified for payment by project engineer, Raul Sesin.
Attachments:
F.
AI-45606
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
Mrs. Salazar stated the item was inadvertently placed on Consent Agenda and recommended approval.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional geo-technical testing materials testing services for Pct No.1 “ON CALL SERVICES”.
Mrs. Salazar stated the item was inadvertently placed on Consent Agenda and recommended approval.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional geo-technical testing materials testing services for Pct No.1 “ON CALL SERVICES”.
| totals | Izaguirre Engineering | MEG Engineering | PSI Engineering |
| Scores | 80 | 86 | 80 |
| Ranking | 3 | 1 | 2 |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval to rank MEG Engineering as the number 1 ranked firm.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval to rank PSI Engineering as the number 2 ranked firm and Izaguirre Engineering as the number 3 ranked firm.
Vote: 5 - 0 - Unanimously
3. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm MEG ENGINEERING for geo-technical testing services for Pct No.1 “ON CALL SERVICES”.
On motion by COMMISSIONER PCT.4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
G.
AI-45611
Authority to exercise the six (6) month extension option as provided under current contract for "Electrical Materials & Supplies," under the same rates, terms, and conditions with Central Plumbing & Electric Supply Co.
Attachments:
H.
AI-45612
Requesting authority to exercise the third (3rd) one (1) year extension as provided in the contract #E-13-245-07-30 for “Purchase and Disposal of Air Conditioning Units” for Hidalgo County -Community Service Agency under the same rates, terms, and conditions renewal/extension effective August 16, 2014 through August 15, 2015.
Attachments:
I.
AI-45277
Requesting authority to advertise and approval of procurement packet (i.e. specifications//requirements, legal notice, draft requirement agreement etc) as attached hereto for: Hidalgo County Precinct 4- "Pit Run Caliche Base" -RFB No.: 2014-287-00-00-SGS. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
J.
AI-45198
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Judge Mario E. Ramirez, Jr. Juvenile Justice Center- "Licensed Professional Counselors"-RFP NO.:2014-273-SMA. Including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
K.
AI-45631
Requesting the approval and authorization to reject bids received for Hidalgo County project titled "Pickup of Used Oil-Filters and Anti-Freeze"- No.: 2014-119-07-16-SGS and to re-advertise project.
L.
AI-45534
The Health Department is formally requesting the removal of County Asset Tag no. 46216 from their inventory list due to theft of item.
Attachments:
M.
AI-45547
Approval to add (3) fuel card(s) for:
1. Constables Pct No. 4- Fuel Cards (3)
1. Constables Pct No. 4- Fuel Cards (3)
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of July, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 29, 2014.
Signed this 29th day of July 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 29th day of July, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 29, 2014.
Signed this 29th day of July 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy