SPECIAL MEETING - August 12, 2014
BE IT REMEMBERED, that on this 12th day of August A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 12, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Items 3.M.2, 3.M.3, 9.B.2, and 9.E to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
AI-45977
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-45934
2014 - J.P. Pct 4, Pl. 2 (1100)
Attachments:
B.
AI-45776
2014 - WIC (1292)
Attachments:
C.
AI-45775
2014 - WIC (1292)
Attachments:
D.
AI-45886
2014 - Executive Office (1100)
Attachments:
E.
AI-45844
2014 - Probate Court (1100)
Attachments:
F.
AI-45837
2014 - HIDTA E-Sharing Treasury Funds (1252)
Attachments:
G.
AI-45673
2014 - District Clerk (1100)
Attachments:
H.
AI-45880
2014 - 92nd District Court (1100)
Attachments:
I.
AI-45722
2014 - 93rd District Court (1100)
Attachments:
J.
AI-45639
2014 - Facilities Management (1100)
Attachments:
K.
AI-45674
2014 - Health & Human Services Dept. / PHEP (1293)
Attachments:
L.
AI-45728
2014 - Human Services (1100)
Attachments:
M.
AI-45683
2014 - Tax Office (1100)
Attachments:
N.
AI-45655
2014 - Sheriff's Office - County Wide Communication (1100)
Attachments:
O.
AI-45748
2014 -Sheriff's Dept. / Jail (1100)
Attachments:
P.
AI-45654
2014 - Sheriff's Office (1100)
Attachments:
Q.
AI-45754
2014 - Constable Pct. #1 (1100)
Attachments:
R.
AI-45855
2014 - Constable Pct. #2 (1100)
Attachments:
S.
AI-45627
2014 - Constable Pct. #2 (1100)
Attachments:
T.
AI-45741
2014 - Constable Pct. #3 (1100)
Attachments:
U.
AI-45620
2014 - Purchasing Dept. (1100)
Attachments:
V.
AI-45764
2014 - County Clerk (1100)
Attachments:
W.
AI-45808
2014 - I. T. Info Tech Department (1100)
Attachments:
X.
AI-45773
2014 - County Auditor (1100)
Attachments:
Y.
AI-45784
2014 - I.T. / Justice Court Tech (1242)
Attachments:
Z.
AI-45816
2014 – Pct. #1 R&B (1200)
Attachments:
AA.
AI-45727
2014 - Pct. #1 Parks (1100)
Attachments:
BB.
AI-45927
2014 - CW Mech Shop (1200)
Attachments:
CC.
AI-45925
2014 - Pct. #2 Sanitation (1100)
Attachments:
DD.
AI-45936
2014 - Pct. #2 CRC San Juan (1100)
Attachments:
EE.
AI-45625
2014 - Pct. #2 Administration (1200)
Attachments:
FF.
AI-45759
2014 - Pct #3 Parks (1100)
Attachments:
GG.
AI-45917
2014 - Pct. 4 Restitution-1124 M Rd (1200)
Attachments:
HH.
AI-45928
2014 - Pct. #4 Parks (1100)
Attachments:
II.
AI-45916
2014- Pct. #4 Adm. (1200)
Attachments:
JJ.
AI-45801
2014 - Pct. #4 Rd. Maint (1200)
Attachments:
KK.
AI-45799
2014 - Pct. #4 CO2010A&B- Motor Pool (1342)
Attachments:
LL.
AI-45632
2014 - 398th DC (1100)
Attachments:
MM.
AI-45779
2014 - 398th DC (1100)
Attachments:
NN.
AI-45622
2014 - Elections Dept. (1100)
Attachments:
OO.
AI-45812
2014 - Elections Dept. (1100)
Attachments:
PP.
AI-45733
2014 - District Attorney's Office (1100)
Attachments:
QQ.
AI-45803
2014 - District Attorney's Office - BPU (1281)
Attachments:
RR.
AI-45887
2014 - District Attorney's Office (1223)
Attachments:
SS.
AI-45777
2014 - District Attorney's Office (1100)
Attachments:
TT.
AI-45937
2014 - District Attorney's Office (1100)
Attachments:
UU.
AI-45755
2014 - Planning Dept. (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-45874
CO2010A&B (1342):
Approval of 2014 interdepartmental transfer from program (042) to program (043) in the total amount of $23,908.76 for anticipated expenditures for the Former Administration project.
Approval of 2014 interdepartmental transfer from program (042) to program (043) in the total amount of $23,908.76 for anticipated expenditures for the Former Administration project.
Attachments:
B.
AI-45876
CO2006 (1336):
Approval of 2014 interdepartmental transfer from program (042) to program (043) in the total amount of $453.94 for anticipated expenditures for the Former Administration project.
Approval of 2014 interdepartmental transfer from program (042) to program (043) in the total amount of $453.94 for anticipated expenditures for the Former Administration project.
Attachments:
C.
AI-45767
Various Departments (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Gasoline/Diesel to various departments in the total amount of $72,500.00 for gasoline/diesel expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Gasoline/Diesel to various departments in the total amount of $72,500.00 for gasoline/diesel expenditures.
Attachments:
D.
AI-45786
Various Departments (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to various departments in the total amount of $121,000.00 for disposal expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to various departments in the total amount of $121,000.00 for disposal expenditures.
Attachments:
E.
AI-45785
IT Countywide (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to IT Countywide in the total amount of $27,894.07 for computer services expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to IT Countywide in the total amount of $27,894.07 for computer services expenditures.
Attachments:
F.
AI-45787
Constable Pct.2 (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Constable Pct.2 in the total amount of $2,400.00 for postage expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Constable Pct.2 in the total amount of $2,400.00 for postage expenditures.
Attachments:
G.
AI-45817
Pct.1 CO’s (1303):
Approval of 2014 interdepartmental transfer within Certificate of Obligations (1303) from program (112) to program (118) in the amount of $120,202.45.
Approval of 2014 interdepartmental transfer within Certificate of Obligations (1303) from program (112) to program (118) in the amount of $120,202.45.
Attachments:
H.
AI-45805
Pct.1 CO’s 2010 (1342):
Approval of 2014 interdepartmental transfer within Certificate of Obligations Series 2010 from program (104) to program (117) in the amount of $2,700.00.
Approval of 2014 interdepartmental transfer within Certificate of Obligations Series 2010 from program (104) to program (117) in the amount of $2,700.00.
Attachments:
I.
AI-45829
Pct.1 CO’s (1303):
Approval of 2014 interdepartmental transfer within Certificate of Obligations (1303) from program (095) to program (182) in the amount of $105,921.48.
Approval of 2014 interdepartmental transfer within Certificate of Obligations (1303) from program (095) to program (182) in the amount of $105,921.48.
Attachments:
J.
AI-45742
Pct.1 CO’s 2010 (1342):
Approval of 2014 Interdepartmental transfer within Certificate of Obligations Series 2010 from program (104) to program (115) in the amount of $6,137.50.
Approval of 2014 Interdepartmental transfer within Certificate of Obligations Series 2010 from program (104) to program (115) in the amount of $6,137.50.
Attachments:
K.
AI-45818
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (005) to program (004) in the amount of $624.41.
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (005) to program (004) in the amount of $624.41.
Attachments:
L.
AI-45901
Pct 2 Road Maintenance (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Road Maintenance (006) to Pct 2 El Gato Rd (W Alamo - Tower)(051) in the amount of $4,500.00.
Approval of 2014 interdepartmental transfer from Pct 2 Road Maintenance (006) to Pct 2 El Gato Rd (W Alamo - Tower)(051) in the amount of $4,500.00.
Attachments:
M.
AI-45935
Pct 4 SOA1341 (1303)-
1. Approval of 2014 interdepartmental transfer from various road projects- Tex Mex and Trenton (program 137 and 138) to Monmack Road Project (program 144) for the amount of $30,000.00.
2. Approval of 2014 interdeptartmental transfer from various road projects- Trenton and Wisconsin (program 138 and 139) to Roosevelt Road project (program 143) for the amount of $3,250.00.
3. Approval of 2014 interdepartmental transfer from various road project- Wisconsin, Curry, Alberta, and Canton (program 139, 140, 146, and 147) to Ramsyear Road for the amount of $115,860.73.
NO ACTION on Items 2 and 3.
4. Approval of 2014 interdepartmental transfer from Canton Road (progam 147) to Curry Estates (program 145) in the amount of $1,080.92.
1. Approval of 2014 interdepartmental transfer from various road projects- Tex Mex and Trenton (program 137 and 138) to Monmack Road Project (program 144) for the amount of $30,000.00.
2. Approval of 2014 interdeptartmental transfer from various road projects- Trenton and Wisconsin (program 138 and 139) to Roosevelt Road project (program 143) for the amount of $3,250.00.
3. Approval of 2014 interdepartmental transfer from various road project- Wisconsin, Curry, Alberta, and Canton (program 139, 140, 146, and 147) to Ramsyear Road for the amount of $115,860.73.
NO ACTION on Items 2 and 3.
4. Approval of 2014 interdepartmental transfer from Canton Road (progam 147) to Curry Estates (program 145) in the amount of $1,080.92.
Attachments:
4.
Planning Department:
A.
AI-45875
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Officer - Valde Guerra:
A.
AI-45873
County Judge's Office:
Requesting approval to process payments totaling $2,853.72 in connection with trip by Yolanda Chapa and Roberto Villarreal to Washington, D.C. on July 23-25, 2014 with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by County Auditor (PO #s 712254, 712174, 712258, 712253)
Requesting approval to process payments totaling $2,853.72 in connection with trip by Yolanda Chapa and Roberto Villarreal to Washington, D.C. on July 23-25, 2014 with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by County Auditor (PO #s 712254, 712174, 712258, 712253)
Attachments:
B.
AI-45789
Right of Way:
*Sharyland Water Supply Corp.
Road Crossing (BORE): A 2" PVC waterline to be encased within a 4" PVC casing to be located approximately 534 ft. south of the intersection of 6 Mile Line and Trosper RD.
Attachments:
C.
AI-45806
Approval of 457 plan hardship withdrawal request for the following employee #070602 & #142514
6.
Tax Refunds:
A.
AI-45760
| Account Number | Payer | Amount |
| S1452.00.000.0002.00 | RIO BANK | $9,595.46 |
| S1452.00.000.0002.00 | RIO BANK | $10,395.86 |
Attachments:
B.
AI-45823
| Account Number | Payer | Amount |
| C8950.00.000.0079.00 | Land America | $5,796.13 |
| M4011.07.000.0003.00 | Plains Capital Bank | $3,572.68 |
| S5800.98.000.0036.00 | Kittleman, Thomas & Gonzalez | $15,482.71 |
| T0940.03.000.0085.00 | Corelogic | $3,209.93 |
Attachments:
7.
Membership Dues:
A.
AI-45930
Pct. #2:
Approval of 2014 IRWA membership dues for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $127.50 each (Aug. - Dec. 2014) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. (Req. 261635)
Approval of 2014 IRWA membership dues for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $127.50 each (Aug. - Dec. 2014) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. (Req. 261635)
Attachments:
B.
AI-45833
County Auditor (1100):
Requesting approval to pay 2014-2015 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 261377) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B Duran, MBA Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Mr. Alvaro Chuc, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2014-2015 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 261377) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B Duran, MBA Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Mr. Alvaro Chuc, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
8.
Budget & Management:
A.
AI-45629
1. Approval of reimbursement in the amount of $638,788.70 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/19/14 to 07/31/14.
2. Approval of wire transfer to cover claims paid.
| 07/19-25/14 | $418,112.67 |
| 07/26-31/14 | $220,676.03 |
| TOTAL | $638,788.70 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-45866
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/16/2014-07/31/2014 in the amount of $ 54,552.85 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/16/2014-07/31/2014 in the amount of $ 54,552.85 and requesting approval of wire transfer.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-45909
Pct. #4:
1. Acceptance and approval of request for payment of invoice # 3044-14 for $2,377.29 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center under contract C-13-072-09-03 (PO# 700944).
2. Acceptance and approval of request for payment of invoice # 11324883 for $38,557.50 submitted by L&G Consulting Engineers Inc for the FM 1925 (Phase II) under contract C-13-336-12-10 (PO# 703928).
3. Acceptance and approval of request for payment of invoice # 11324886 for $47,110.85 submitted by L&G Consulting Engineers Inc for the 10th Steet Extension Project under C-12-126-10-16 (PO# 700265).
4. Acceptance and approval of request for payment of invoice # 11324907 for $1,643.50 submitted by L&G Consulting Engineers Inc for the FM 1925 Project (Limits: Kenyon Rd. to FM 907) under contract C-11-234-09-13 (PO# 663995).
5. Acceptance and approval of request for payment of invoice # 14-7-000025 for $661.83 submitted by L&G Engineering Laboratory for the Sunflower Park ONSITE under contract C-13-220-08-13 (PO# 707018).
6. Acceptance and approval of request for payment of Application No. 4 for $128,250.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos under contract C-13-072A-11-19 (PO# 703489).
1. Acceptance and approval of request for payment of invoice # 3044-14 for $2,377.29 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center under contract C-13-072-09-03 (PO# 700944).
2. Acceptance and approval of request for payment of invoice # 11324883 for $38,557.50 submitted by L&G Consulting Engineers Inc for the FM 1925 (Phase II) under contract C-13-336-12-10 (PO# 703928).
3. Acceptance and approval of request for payment of invoice # 11324886 for $47,110.85 submitted by L&G Consulting Engineers Inc for the 10th Steet Extension Project under C-12-126-10-16 (PO# 700265).
4. Acceptance and approval of request for payment of invoice # 11324907 for $1,643.50 submitted by L&G Consulting Engineers Inc for the FM 1925 Project (Limits: Kenyon Rd. to FM 907) under contract C-11-234-09-13 (PO# 663995).
5. Acceptance and approval of request for payment of invoice # 14-7-000025 for $661.83 submitted by L&G Engineering Laboratory for the Sunflower Park ONSITE under contract C-13-220-08-13 (PO# 707018).
6. Acceptance and approval of request for payment of Application No. 4 for $128,250.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos under contract C-13-072A-11-19 (PO# 703489).
Attachments:
B.
AI-45918
1. Acceptance and approval of SUPPLEMENTAL AGREEMENT No. 1 to extend the term of current Professional Engineering Services Agreement # C-13-178-08-20, until completion of the scopes under Exhibit B (Scope of Services) submitted by L & G ENGINEERING for the purposes of "engineering services" for: FM 2220 (Ware Road Project) within Hidalgo County Precinct No. 4, to expire August 19, 2016.
2. Acceptance and approval of WORK AUTHORIZATION No. 6 in the amount of ($ 49,207.32) submitted by L&G ENGINEERING LABORATORY contracted engineering firm for "professional laboratory services" or (On Call) “Geo Technical & Construction Materials Testing Services” for projects located within Hidalgo County Precinct #4, under Contract# C-13-220-08-13 - PROJECT: (CONSTRUCTION MATERIAL TESTING SERVICES) - LINN-SAN MANUEL EMERGENCY FACILITY PROJECT IN PRECINCT 4 (a project carried by, MATA-GARCIA ARCHITECTS & CONTRACTED CONSTRUCTION COMPANY - J-CON CONSTRUCTION, LLC).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 4 - 0 - Unanimously
2. Acceptance and approval of WORK AUTHORIZATION No. 6 in the amount of ($ 49,207.32) submitted by L&G ENGINEERING LABORATORY contracted engineering firm for "professional laboratory services" or (On Call) “Geo Technical & Construction Materials Testing Services” for projects located within Hidalgo County Precinct #4, under Contract# C-13-220-08-13 - PROJECT: (CONSTRUCTION MATERIAL TESTING SERVICES) - LINN-SAN MANUEL EMERGENCY FACILITY PROJECT IN PRECINCT 4 (a project carried by, MATA-GARCIA ARCHITECTS & CONTRACTED CONSTRUCTION COMPANY - J-CON CONSTRUCTION, LLC).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-45907
Acceptance and approval of Request for Payment Applications No. 4 in the amount of $21,577.25, as submitted by Herrera and Hunt, Inc, awarded contractor for the "Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment" and as certified for payment by project engineer, Halff Associates, Inc. and Sheriff's Office-Contract #C-13-258-10-15.
Attachments:
D.
AI-45877
Requesting approval to purchase Six (6) Roll Off Containers from CoNo Creative Concepts, Inc., in the amount of $27,911.00 to include but not limited to delivery, shipping and any appurtenances as may be needed. CoNo Creative Concepts is the lowest quote received on proposed Roll Off Containers meeting required specifications. (Project #14-318-OGG)
Attachments:
E.
AI-45854
Requesting approval to purchase One (1) New 2015 Chevrolet Express Cargo Van 3500 Series through the County's membership/participation with Buyboard Caldwell Country Chevrolet (Contract #430-13) in the amount of $35,748.00 which includes shipping and administration fee's. (Project #2014-317 OGG).
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to verification.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to verification.
Vote: 4 - 0 - Unanimously
Attachments:
F.
AI-45824
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324894- $ 5,199.53 -Mile 2-Moorfields Rd West to SH 364
2. Invoice No. 11324893- $ 1,654.00 -Mile 2 North (Inspiration to Moorefield Rd)
3. Invoice No. 11324902- $ 1,750.00 -La Homa ROW (SH 495 to FM 1924)
4. Invoice No. 11324890- $ 29,481.25 -FM 494 (Shary Road Project)
5. Invoice No. 11324889- $ 25,169.85 -Mile 3 Project
6. Invoice No. 11324898- $ 64,690.00 -Liberty Road Project
1. Invoice No. 11324894- $ 5,199.53 -Mile 2-Moorfields Rd West to SH 364
2. Invoice No. 11324893- $ 1,654.00 -Mile 2 North (Inspiration to Moorefield Rd)
3. Invoice No. 11324902- $ 1,750.00 -La Homa ROW (SH 495 to FM 1924)
4. Invoice No. 11324890- $ 29,481.25 -FM 494 (Shary Road Project)
5. Invoice No. 11324889- $ 25,169.85 -Mile 3 Project
6. Invoice No. 11324898- $ 64,690.00 -Liberty Road Project
Attachments:
G.
AI-45814
1.) Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreement# E-13-265-08-27 (C-05-321-10-18) for the: “Lease of Office Space in the City of Alamo" or Hidalgo County WIC Program, under the same rates, terms and conditions with GBB RENTALS, LTD., effective, 09/01/14 - expiring, 10/31/14 or (upon completion of the procurement process which ever comes first and/or is most advantageous to Hidalgo County).
2.) Requesting authority to advertise and approval of procurement packet (i.e.,specifications-requirements,legal notice,draft contract etc.,)as attached hereto for Hidalgo County WIC Program -"Lease of Office Space in the City of Alamo"-RFB No.: 2014-314-SMA; including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required
2.) Requesting authority to advertise and approval of procurement packet (i.e.,specifications-requirements,legal notice,draft contract etc.,)as attached hereto for Hidalgo County WIC Program -"Lease of Office Space in the City of Alamo"-RFB No.: 2014-314-SMA; including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required
Attachments:
H.
AI-45635
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirments, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County Clerk's Office - "Records Management & Document Imaging Process" RFP No 2014-286-09-03-YZV. including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
Attachments:
I.
AI-45642
Acceptance and approval of the sixty (60) day grace period extension as provided under Contract #C-13-038-09-03 with FCC Environmental, LLC for provision of "Used Oil, Oil Filter And Antifreeze-Hidalgo County", under same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
Attachments:
J.
AI-45739
Acceptance and approval of request for payment of Invoice #5370 in the amount of $4,185.00 as submitted by Guzman & Munoz Engineering amid Work Authorization No. 1 under Contract #C-11-202-08-09-PO#665966 for Phase 3-Services rendered during Bidding and Construction of the New Constable Building Precinct One with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
K.
AI-45822
Requesting approval of Payment Application No. 5 in the amount of $114,438.43 to Holchemont, LTD. for the, " Hidalgo Co. Pct 2 Equipment & Maintenance Facility", through Contract# C-13-096A-12-20 ,and certified for payment by project architect, ERO Architects.
Attachments:
L.
AI-45798
Requesting authorization to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice draft requirements) as attached hereto for: Hidalgo County (all funding sources, programs & entities) - "CRS-2 (Cationic Rapid Setting)Emulsified Asphalt - RFB No.: 2014-315-00-00-SGS. Including the re-adverting of project in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
M.
AI-45743
Requesting approval to exercise the one (1) year extension as stated in the current Contract# C-13-116-09-24 for the purposes of "Purchase Sand and Bedding Material"(on an as needed basis) for Hidalgo County Precinct No. 4, under the same rates, terms and conditions with UPPER VALLEY MATERIALS, L.L.C. d/b/a CAPA, effective 09/24/14.
Attachments:
N.
AI-45770
HIDTA Task Force:
Requesting authority to purchase a 12-month shredder service agreement and authority to execute required agreement for the following with Copy Graphics, Inc.:
Requesting authority to purchase a 12-month shredder service agreement and authority to execute required agreement for the following with Copy Graphics, Inc.:
| Requisition | Model | Serial | Location | Yearly | Effective |
| 260755 | 4005 C/C Shredder | 4093742 | 3100 S. Closner Fox Trot Bldg. Edinburg, TX | $495.00 | 7/17/14 - 7/16/2015 |
Attachments:
O.
AI-45633
Acceptance and approval of request for Invoice Payment #20141983 as submitted by TEDSI Infrastructure Group in the amount of $8,397.25-Work Authorization #2-PO#698569-Contract #C-08-227-02-09 for Professional Engineering Services from May 01, 2014 to June 30, 2014.
Attachments:
P.
AI-45704
Seeking ratification of fully executed Authorization No. 2 (Construction Change Directive) in the amount of $3,916.00 in connection with the "Hidalgo Co. Pct 2 Equipment Maintenance Facility" from contracted vendor, Holchemont, Ltd., and as recommended by project architect, ERO Architects.
Attachments:
Q.
AI-45690
Approval of payment for Invoice #2014-117Rv2 in the amount of $3,564.81 for professional services, submitted by ERO Architects through Contract C-13-096-07-09 for the Pct 2 Equipment & Maintenance Facility.
Attachments:
R.
AI-45686
Requesting approval of payment for Invoice No. 2 in the amount of $15,328.74 (Pct 4, 3rd Call, Engleman Estates and Rankin Subdivisions) as submitted by project engineer Dos Logistics, Inc.
Attachments:
S.
AI-45682
Requesting approval of payment for Invoice No. 20141955 in the amount of $1,251.78 (Pct 1, 3rd Call, Ash Country Subdivision) as submitted by project engineer TEDSI Infrastructure Group.
Attachments:
T.
AI-45623
Hidalgo County Precinct 4 is formally requesting the removal of County Asset Tag no. 54651 from their inventory list due to theft of item.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of August, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August, 2014.
Signed this 12th day of August 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of August, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August, 2014.
Signed this 12th day of August 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy