SPECIAL MEETING - August 12, 2014
BE IT REMEMBERED, that on this 12th day of August A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS August 12, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present for the exception of Commissioner Joe Flores, but arrived shortly after the meeting begun.
All members of the Court were counted present for the exception of Commissioner Joe Flores, but arrived shortly after the meeting begun.
2.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -45813
A.) Public meeting to allow public comments on the District's proposed Water Conservation Plan and Drought Contingency Plan.
Mr. Godfrey Garza explained what the Water Conservation Plan will do for the communities that it will effect. He explained that the Detention Facility in La Villa is used for flood control and for the recapturing of water. The water that is collected is offered for sale to an irrigation district for water reuse.
Mr. Godfrey Garza explained what the Water Conservation Plan will do for the communities that it will effect. He explained that the Detention Facility in La Villa is used for flood control and for the recapturing of water. The water that is collected is offered for sale to an irrigation district for water reuse.
Judge Ramon Garcia opened the Public Meeting. A member of the audience asked the size of the reservoir and Mr. Garza explained that it is approximately 350 acres. Ms. Townsend wanted to express her appreciation toward the reuse of water instead of losing it. With no further comments, Judge Garcia closed the Public Meeting.
B.) Discussion and possible action on the order adopting the Water Conservation Plan and Drought Contingency Plan.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
5.
AI -45867
Discussion and action to approve Interlocal Agreement between Hidalgo County Drainage District No. 1 & Hidalgo County, as it relates to the maintenance of existing drainage facilities, particularly in Precinct No. 3 as outlined on the attached agreement as per Board of Director's authorization on June 17, 2014.
This Item was voted on after Consent Agenda. Commissioner Joe Flores was present for the vote.
At this time Commissioner Hector "Tito" Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval subject to exhibit of map identifying the location of the ditch, to be provided.
Vote: 4 - 0 - Unanimously
This Item was voted on after Consent Agenda. Commissioner Joe Flores was present for the vote.
At this time Commissioner Hector "Tito" Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval subject to exhibit of map identifying the location of the ditch, to be provided.
Vote: 4 - 0 - Unanimously
Attachments:
6.
AI -45896
A.) Requesting approval to advertise for RFB No. HCDD1-14-026-09-10 "Stone Rip Rap Material".
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT.2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Requesting approval of amended and restated Interlocal Cooperation Agreement between the County of Hidalgo, The Edinburg Consolidated Independent School District, The City of McAllen and Hidalgo County Drainage District No.1 as it relates to improvements to portion of Mile 17 1/2 Road.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2013 BOND SERIES
C.) Requesting approval of Work Authorization No.4 in the amount of $644,447.48; with L&G Engineering as it relates to Design, Getechnical, Survey and R.O.W. Acquisition services to advance Phase I of the La Joya Watershed Improvement Master Plan.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D.) Requesting approval of Change Order No. 2 with IPR South Central to extend contract time as it relates to Pct. 2 Rado Drain Re-Route Project. Total Contract price to date has not changed.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
E.) Requesting approval of Supplemental Agreement No.1 to Professional Agreement North Main Drain Weir No.1 and Main Floodwater Channel Weir No. 4 (Willacy Co.) with Halff Associates to introduce sub-consultant and rates to provide Geotechnical Services and Construction Material Testing.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT.2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Requesting approval of amended and restated Interlocal Cooperation Agreement between the County of Hidalgo, The Edinburg Consolidated Independent School District, The City of McAllen and Hidalgo County Drainage District No.1 as it relates to improvements to portion of Mile 17 1/2 Road.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2013 BOND SERIES
C.) Requesting approval of Work Authorization No.4 in the amount of $644,447.48; with L&G Engineering as it relates to Design, Getechnical, Survey and R.O.W. Acquisition services to advance Phase I of the La Joya Watershed Improvement Master Plan.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D.) Requesting approval of Change Order No. 2 with IPR South Central to extend contract time as it relates to Pct. 2 Rado Drain Re-Route Project. Total Contract price to date has not changed.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
E.) Requesting approval of Supplemental Agreement No.1 to Professional Agreement North Main Drain Weir No.1 and Main Floodwater Channel Weir No. 4 (Willacy Co.) with Halff Associates to introduce sub-consultant and rates to provide Geotechnical Services and Construction Material Testing.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
AI -45919
2013 Bond Series-Payments:
Approval to issue payment on the following item after review and audit procedures are completed for estimate No. 6 to IPR South Central, LLC in the amount of $1,097,843.75 pertaining to Contract No. TP07-13 through the District's membership with HGAC-Buy Member No. 07-149 approved by Board on 11-12-2013 for the construction of the Rado Drain Reroute Rehabilitation. Total amount of construction contract $5,600.044.80, after this approval, project will be 74% complete as per payments.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time Commissioner Joe Flores joined the meeting.
Approval to issue payment on the following item after review and audit procedures are completed for estimate No. 6 to IPR South Central, LLC in the amount of $1,097,843.75 pertaining to Contract No. TP07-13 through the District's membership with HGAC-Buy Member No. 07-149 approved by Board on 11-12-2013 for the construction of the Rado Drain Reroute Rehabilitation. Total amount of construction contract $5,600.044.80, after this approval, project will be 74% complete as per payments.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time Commissioner Joe Flores joined the meeting.
8.
AI -45939
A. Approval to issue manual check in the amount of $1,067,349.00 for the purchase of Pct.2 LJ Drainage Project as approved by Board on 07-22-2014
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of line item transfer from 2013 Bond Series to cover for the acquisition of Pct.2 LJ Drainage Pond as approved on Item A.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of line item transfer from 2013 Bond Series to cover for the acquisition of Pct.2 LJ Drainage Pond as approved on Item A.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -45920
2013 Bond Series:
Approval to issue payment on the following item after review and audit procedures are completed: Application for Payment No. 2 in the amount of $24,390.00 from Texas Cordia Construction, LLC related to Contract no. HCDD1-14-004-02-05-Pct.4 Edinburg Drain Stub-Out to South Main Control Structure, BOD 02-11-14. Total Contract amount is $193,085; after this approval the project will be 50% complete as per payments.
Approval to issue payment on the following item after review and audit procedures are completed: Application for Payment No. 2 in the amount of $24,390.00 from Texas Cordia Construction, LLC related to Contract no. HCDD1-14-004-02-05-Pct.4 Edinburg Drain Stub-Out to South Main Control Structure, BOD 02-11-14. Total Contract amount is $193,085; after this approval the project will be 50% complete as per payments.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
10.
AI -45965
Approval to issue payment after review and audit procedures are completed:
Application for Payment no.3 in the amount of $45,000. from FJW Construction, LLC pertaining pertaining to Construction Contract no. 13-023-11-19C- J09 Drain Improvements PO#624028
Application for Payment no.3 in the amount of $45,000. from FJW Construction, LLC pertaining pertaining to Construction Contract no. 13-023-11-19C- J09 Drain Improvements PO#624028
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 11.A and 11.B.
NO ACTION taken on Items 11.A and 11.B.
12.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 12.A and 12.B.
NO ACTION taken on Items 12.A and 12.B.
13.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
14.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
15.
Adjourn
Commissioner Hector "Tito" Palacios was not present for the vote on this Item.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Hector "Tito" Palacios was not present for the vote on this Item.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of August, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 12, 2014.
Signed this 12th day of August 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of August, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 12, 2014.
Signed this 12th day of August 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy