SPECIAL MEETING - September 9, 2014
BE IT REMEMBERED, that on this 9th day of September A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 9, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for the exception of Item 10.O to be pulled for disucssion.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-46348
2014 - District Attorney's Office (1100)
Attachments:
B.
AI-46374
2014 - 332nd District Court (1100)
Attachments:
C.
AI-46279
2014 - Tax Office (1100)
Attachments:
D.
AI-46330
2014 - Tax Office (1100)
Attachments:
E.
AI-46315
2014 - Hidalgo County Sheriff's Office (1100)
Attachments:
F.
AI-46273
2014 - DBM / Budget Division (1100)
Attachments:
G.
AI-46302
2014 - Constable Pct #1 (1100)
Attachments:
H.
AI-46292
2014 - Constable Pct. #2 (1100)
Attachments:
I.
AI-46290
2014 - Constable Pct. #4 (1284)
Attachments:
J.
AI-46217
2014 - I. T. Department (1100)
Attachments:
K.
AI-46277
2014 - I. T. Department (1100)
Attachments:
L.
AI-46294
2014 - Master Court #1 (1100)
Attachments:
M.
AI-46365
2014 - Pct1 Rd Maint (1200)
Attachments:
N.
AI-46342
2014 - Pct. #1 Parks (1100)
Attachments:
O.
AI-46172
2014 - Pct. #1 Sanitation (1100)
Attachments:
P.
AI-46246
2014 - CW Shop (1200)
Attachments:
Q.
AI-46252
2014 - Pct. #2 CRC Alamo (1100)
Attachments:
R.
AI-46253
2014 - Pct. #2 CRC San Juan (1100)
Attachments:
S.
AI-46200
2014 - Pct. #2 Alamo CRC (1100)
Attachments:
T.
AI-46240
2014 - Pct. #2 Adm. (1200)
Attachments:
U.
AI-46207
2014 - Pct. #2 Rd Maint (1200)
Attachments:
V.
AI-46173
2014 - Pct #3 Rd. Maint. (1200)
Attachments:
W.
AI-46230
2014 - Pct #3 Parks (1100)
Attachments:
X.
AI-46352
2014 - Pct. #4 Parks (1100)
Attachments:
Y.
AI-46231
2014 - Pct. #4 Rd. Maint. (1200)
Attachments:
Z.
AI-46197
2014 - Probate Court (1100)
Attachments:
AA.
AI-46218
2014 - HIDTA (1252)
Attachments:
BB.
AI-46234
2014 - County Clerk's Office (1100)
Attachments:
CC.
AI-46235
2014 - County Clerk's Office (1100)
Attachments:
DD.
AI-46232
2014 - County Clerk's Office (1237)
Attachments:
EE.
AI-46106
2014 - County Clerk's Office (1237)
Attachments:
FF.
AI-46189
2014 - Civil Services (1100)
Attachments:
GG.
AI-46188
2014 - Human Resources (1100)
Attachments:
HH.
AI-46203
2014 - Public Defender's (1282)
Attachments:
II.
AI-46206
2014 - Sheriff's Office (1284)
Attachments:
JJ.
AI-46215
2014 - Adult Probation (1100)
Attachments:
KK.
AI-46238
2014 - District Attorney's Office (1100)
Attachments:
LL.
AI-46211
2014 - County Auditor's Office (1100)
Attachments:
MM.
AI-46202
2014 - WIC (1292)
Attachments:
NN.
AI-46195
2014 - WIC (1292)
Attachments:
OO.
AI-46198
2014 - WIC (1292)
Attachments:
PP.
AI-46220
2014 - General Litigation (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-46331
CO2006 (1336):
Approval of 2014 interdepartmental transfer from program (042) to program (043) in the total amount of $16,571.48 for anticipated expenditures for the Former Administration project.
Approval of 2014 interdepartmental transfer from program (042) to program (043) in the total amount of $16,571.48 for anticipated expenditures for the Former Administration project.
Attachments:
B.
AI-46387
Public Affairs (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Public Affairs in the total amount of $1,456.50 for travel expenses.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Public Affairs in the total amount of $1,456.50 for travel expenses.
Attachments:
C.
AI-46386
Co Judge (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Co Judge in the total amount of $1,569.37 for travel expenses.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Co Judge in the total amount of $1,569.37 for travel expenses.
Attachments:
D.
AI-46325
5th Adm Judicial Region (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to 5th Adm Judicial Region in the total amount of $16,531.00 for assessment notice for FY 2015.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to 5th Adm Judicial Region in the total amount of $16,531.00 for assessment notice for FY 2015.
Attachments:
E.
AI-46326
Autopsies (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Autopsies in the total amount of $50,000.00 for autopsy services expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Autopsies in the total amount of $50,000.00 for autopsy services expenditures.
Attachments:
F.
AI-46332
Insurance (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Insurance in the total amount of $50,000.00 for claims & judgements not covered expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Insurance in the total amount of $50,000.00 for claims & judgements not covered expenditures.
Attachments:
G.
AI-46333
Pct1 Sanitation (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Sanitation in the total amount of $6,905.48 for supplies and services expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Sanitation in the total amount of $6,905.48 for supplies and services expenditures.
Attachments:
H.
AI-46336
Pct1 Parks (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $176.17 for supplies.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $176.17 for supplies.
Attachments:
I.
AI-46338
Public Defender (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Public Defender in the total amount of $750.00 for info & credit services expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Public Defender in the total amount of $750.00 for info & credit services expenditures.
Attachments:
J.
AI-46341
Adult Prob (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Adult Prob in the total amount of $21,638.00 for electricity expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Adult Prob in the total amount of $21,638.00 for electricity expenditures.
Attachments:
K.
AI-46361
Pct1 Parks (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $29.00 for vehicle service expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $29.00 for vehicle service expenditures.
Attachments:
L.
AI-46362
IT Countywide (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to IT Countywide in the total amount of $52,366.48 for computer services expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to IT Countywide in the total amount of $52,366.48 for computer services expenditures.
Attachments:
M.
AI-46363
JP Pct 4/PL 2 (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to JP Pct 4/PL 2 in the total amount of $6,552.00 for equipment and vehicle rentals expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to JP Pct 4/PL 2 in the total amount of $6,552.00 for equipment and vehicle rentals expenditures.
Attachments:
N.
AI-46369
Co Clerk (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Co Clerks in the total amount of $50,230.00 for various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Co Clerks in the total amount of $50,230.00 for various expenditures.
Attachments:
O.
AI-46371
Safety (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Safety in the total amount of $1,500.00 for various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Safety in the total amount of $1,500.00 for various expenditures.
Attachments:
P.
AI-46323
Veteran's Srv (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Veteran's Srv in the total amount of $650.00 for office & computer supplies expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Veteran's Srv in the total amount of $650.00 for office & computer supplies expenditures.
Attachments:
Q.
AI-46322
370TH DC (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to 370th DC in the total amount of $5,838.00 for office furn & equip expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to 370th DC in the total amount of $5,838.00 for office furn & equip expenditures.
Attachments:
R.
AI-46343
Pct.1 CO’s (1303):
Approval of 2014 interdepartmental transfer within Certificate of Obligations from program (111) to program (186) in the amount of $71,000.00.
Approval of 2014 interdepartmental transfer within Certificate of Obligations from program (111) to program (186) in the amount of $71,000.00.
Attachments:
S.
AI-46191
Health Clinics (1100):
Approval of 2014 interdepartmental transfer from Health Clinics (program 003) to Health Adm. (program 001) to fund fuel & vehicle repairs & maintenance.
Approval of 2014 interdepartmental transfer from Health Clinics (program 003) to Health Adm. (program 001) to fund fuel & vehicle repairs & maintenance.
Attachments:
T.
AI-46213
Various Departments (1100): Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to various departments in the total amount of $78,462.00.
Attachments:
4.
Planning Department:
A.
AI-46305
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-46187
District Attorney's Office - Hot Checks Fee Report - June 2014
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-46372
County Judge's Office:
Requesting approval to process payments totaling $1,569.37 in connection with travel by Jaime Longoria and Roberto Villarreal to 2014 TAC Legislative Conference in Austin, Texas on August 26-27, 2014 with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to process payments totaling $1,569.37 in connection with travel by Jaime Longoria and Roberto Villarreal to 2014 TAC Legislative Conference in Austin, Texas on August 26-27, 2014 with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by County Auditor.
B.
AI-46160
Right of Way:
Agua Special Utility District (AGUA SUD):
* This proposed installation includes approximately 1,813 linear feet of 12-inch diameter PVC waterline along the south right-of-way of Mile 3 North Road and ending at the northeast corner of Mile 3 North Road and Abram Road. This installation also includes multiple elbows (mech. joint), gate valves, air release valves, and 169 linear feet of 22" diameter steel casing (by bore). The existing will not be open-cut; all waterline proposed under the roadway pavement will be installed by bore and jack, and encased within a steel casing.
Attachments:
C.
AI-46212
Approval of 457 plan hardship withdrawal requests for the following employees #034339 & #089761
Attachments:
7.
Tax Refunds:
A.
AI-46057
| Account Number | Payer | Amount |
| P6300.99.000.0011.03 | Costco Wholesale | $34,531.00 |
| P6300.99.000.0011.05 | Costco Wholesale | $ 4,810.37 |
| T6836.00.000.0006.00 | Commercial Builders Group LLC | $ 10,539.25 |
Attachments:
B.
AI-46196
| Account Number | Payer | Amount |
| L5355.01.000.0001.00 | Lone Star National Bank | $3,728.82 |
| L5360.00.000.0001.00 | Lone Star National Bank | $13,191.34 |
| L5362.00.000.0002.00 | Lone Star National Bank | $15,617.31 |
| M2321.99.00A.0027.05 | NCR Corporation/ Anthony Escoe | $4,976.67 |
| M2650.00.004.0008.06 | Ralph Ruby Landscaping | $2,887.70 |
| P6550.00.000.000A.00 | Lone Star National Bank | $8,682.52 |
| P9275.02.000.0002.00 | Lone Star National Bank | $4,799.91 |
| R2950.99.000.0000.B8 | Macquarie Equipment Finance, Inc | $3,746.31 |
Attachments:
C.
AI-46193
| Account Number | Payer | Amount |
| O2360.00.000.0001.00 | Old Fort Apartments | $5,695.50 |
Attachments:
8.
Urban County:
A.
AI-46192
Request for approval of one (1) applicant in the City of Mercedes and one (1) applicant in the City of San Juan under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
9.
Budget & Management:
A.
AI-46324
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
B.
AI-46255
Telephone Sweep (1100):
Approval to transfer General Fund lapsed telephone expenditures from various departments to the I.T. Countywide-Telephone account.
Approval to transfer General Fund lapsed telephone expenditures from various departments to the I.T. Countywide-Telephone account.
C.
AI-46043
1. Approval of reimbursement in the amount of $875,572.39 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/16/14 to 08/29/14.
2. Approval of wire transfer to cover claims paid.
| 08/16-22/14 | $337,273.54 |
| 08/23-29/14 | $538,298.85 |
| TOTAL | $875,572.39 |
2. Approval of wire transfer to cover claims paid.
Attachments:
D.
AI-46303
Self-Insured 2202
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/16/2014 - 08/31/2014 in the amount of $ 58,239.64 and requesting approval of wire transfer.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-46389
1. Acceptance and approval of request for payment of invoice # 11324920 for $10,395.31 submitted by L&G Engineering for the 10th Street Extension- WA #1 under contract C-12-126-10-16 (PO# 688820).
2. Acceptance and approval of request for payment of invoice # 11324912 for $47,110.85 submitted by L&G Engineering for the 10th Street Extension- WA#2 under contract C-12-126-10-16 (PO#700265).
2. Acceptance and approval of request for payment of invoice # 11324912 for $47,110.85 submitted by L&G Engineering for the 10th Street Extension- WA#2 under contract C-12-126-10-16 (PO#700265).
B.
AI-46376
1. Acceptance and approval of request for payment of invoice # 11324929 for $105,206.00 submitted by L&G Engineering for the FM 2220 (Ware Rd.) Project- WA#1 under contract C-13-178-08-20 (PO # 696996).
2. Acceptance and approval of request for payment of invoice # 11324919 for $43,307.50 submitted by L&G Engineering for the FM 1925- WA #1 Project under contract C-13-336-12-10 (PO# 703928).
3. Acceptance and approval of request for payment of invoice # 14-8-000018 for $3,467.97 submitted by L&G Engineering Laboratory the Sunflower Park (onsite) Project under contract C-13-220-08-13 (PO# 707018).
2. Acceptance and approval of request for payment of invoice # 11324919 for $43,307.50 submitted by L&G Engineering for the FM 1925- WA #1 Project under contract C-13-336-12-10 (PO# 703928).
3. Acceptance and approval of request for payment of invoice # 14-8-000018 for $3,467.97 submitted by L&G Engineering Laboratory the Sunflower Park (onsite) Project under contract C-13-220-08-13 (PO# 707018).
Attachments:
C.
AI-46360
Due to funding requirements, clarification and ratification to purchase order #700532 issued in the amount of $7,114.03 to AEP Texas for the installation of six (6) 250W MH Flood lights on 3 Wood Poles with installation of Overhead Primary , Riser Pole, & underground three (3) phase transformer to serve the Precinct 4 Shop. PO was issued based on Sole Source Declaration and approval to enter into a "Contribution-In-Aid-of-Construction Agreement" approved by C.C. on agenda item #33617 (08/21/12).
Attachments:
D.
AI-46297
Requesting approval to purchase One (1) New 2014 Ford F-150 Crewcab through the County's membership/participation with Buyboard Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $22,470.75 which includes shipping and administration fee's. (Project #14-346-OGG)
Attachments:
E.
AI-46301
Approval of a clarification to Consent Agenda-9.(m) #AI-45743 (CC 08/12/14) to reflect the correct caption of HIDALGO COUNTY AND NOT PCT. #4 ONLY for the one (1) year extension as stated in the current agreement for: "Purchase Sand and Bedding Material" (on an as needed basis).
F.
AI-46265
Acceptance and approval of request for Invoice Payment #20142022 as submitted by TEDSI Infrastructure Group in the amount of $20,475.75 amid Work Authorization #2-PO#698569-Contract #C08-227-02-09 for Professional Engineering Services from July 1, 2014 to July 31, 2014.
Attachments:
G.
AI-46271
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County-"Purchase of Tires Including related services related to installing of Tires". RFB No.: 2014-324-00-00-SMA Including the re-advertising of project in the event no Bids responses are received and/or rejected and project is still required.
Attachments:
H.
AI-46109
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County -Laboratory Services" Bid No. 2014-288-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
I.
AI-46243
Approval of the following with Rojas Construction & Paving, LLC. for the Pct. 2 Gearhart Drive Paving & Drainage Improvements project, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-14-078-04-15:
1. Application for Final Payment in the amount of $113,196.70. 2. Application for Retainage in the amount of $9,339.80.
3. Certificate of Construction Completion reflecting the date of August 1, 2014.
J.
AI-46249
Acceptance and approval of Invoice #14100-$3,151.00 from Javier Hinojosa Engineering, contracted engineer for "Bridge Improvements (Mile 2 North between Abram Rd and FM 492)."
Attachments:
K.
AI-46247
Acceptance and approval of Invoice #11324897 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
L.
AI-46060
Requesting approval of payment for Invoice #20142023 in the amount of $124,364.37 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
Attachments:
M.
AI-46066
Requesting approval of payment for Invoice #2014-0127 in the amount of $1,476.86 for professional services, submitted by ERO Architects through Contract C-13-096-07-09 for the Pct 2 Equipment & Maintenance Facility.
Attachments:
N.
AI-46110
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Health and Human Services -Laboratory Services" Bid No. 2014-320-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
Attachments:
O.
AI-46035
Executive Office:
1. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software, thus license and maintenance must be purchased from developer/owner, "Destiny Software, Inc."; therefore,
Mrs. Marty Salazar informed the Court that these Items were supposed to be placed on the Regular Agenda and requested action be taken.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Requesting authority to enter into a 36-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount of $3,500.00/yr. for 1st & 2nd years and $3,800.00/yr. for 3rd year effective October 1, 2014 - REQ. #262074.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software, thus license and maintenance must be purchased from developer/owner, "Destiny Software, Inc."; therefore,
Mrs. Marty Salazar informed the Court that these Items were supposed to be placed on the Regular Agenda and requested action be taken.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Requesting authority to enter into a 36-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount of $3,500.00/yr. for 1st & 2nd years and $3,800.00/yr. for 3rd year effective October 1, 2014 - REQ. #262074.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
P.
AI-46074
Acceptance and approval of request for payment of Invoice #11324884 in the amount of $4,772.50 as submitted by L&G Consulting Engineers Inc. for the provision of Engineering Services for the month of July 2014 in connection to Contract #C-08-417-02-09-PO#644483- through Work Authorization#2.
Attachments:
Q.
AI-46000
Requesting approval to exercise the sixty (60) day extension as provided under the current contract between Hidalgo County Health & Human Services Department and Serving Children and Adults In Need, Inc., for "Substance Abuse Treatment and Primary Care Services for Adolescents".
Attachments:
R.
AI-46137
Acceptance and approval of Request for Payment Applications No. 5 (Retainage) in the amount of $11,685.40, as submitted by Herrera and Hunt, Inc, awarded contractor for the "Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment" and as certified for payment by project engineer, Halff Associates, Inc. and Sheriff's Office-Contract #C-13-258-10-15.
Attachments:
S.
AI-46239
Requesting approval of Payment Application No. 6 in the amount of $148,439.39 to Holchemont, LTD. for the, " Hidalgo Co. Pct. #2 Equipment & Maintenance Facility", through Contract# C-13-096A-12-20 ,and certified for payment by project architect, ERO Architects.
T.
AI-46184
Requesting approval of Payment Application No. 4 in the amount of $15,566.23 for the lowering of canal crossings & road widening for Pct. 2 Eldora & Sgt. Trevino Roads project submitted by contractor, Texas Cordia Construction, LLC through Contract C-13-293-12-20 and as reviewed by project engineer, Cruz-Hogan Consultants, Inc.
Attachments:
U.
AI-46162
1. Requesting authority to enter into a 48-month (capital) lease agreement with Pitney Bowes, Inc., awarded vendor, through our membership/participation with TASB/BUYBOARD cooperative purchasing program for District Clerks Office through requisition #254421, in the total amount of $810.00 quarterly effective upon approval.
2. Acceptance and approval of the continuation of the maintenance services with Pitney Bowes “Maintenance Renewal for Green DI500 3 Station” through assigned requisition #254421 in the amount of $810.00 quarterly followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by District Clerks Department.
3. Approval to pay the continuation annual renewal fees in the amount of $810.00 including the signing of required documents by County Judge or Court Member.
2. Acceptance and approval of the continuation of the maintenance services with Pitney Bowes “Maintenance Renewal for Green DI500 3 Station” through assigned requisition #254421 in the amount of $810.00 quarterly followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by District Clerks Department.
3. Approval to pay the continuation annual renewal fees in the amount of $810.00 including the signing of required documents by County Judge or Court Member.
Attachments:
V.
AI-46113
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County -Concrete Mix and Delivery Services" Bid No. 2014-327-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
W.
AI-46157
Approval to Add &/or Delete Fuel Cards and/or Users:
1. Constable Pct No. 1 - Add - Fuel Card Users
2. Sheriff's - Delete fuel card and fuel card user
2. Sheriff's - Delete fuel card and fuel card user
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 9, 2013.
Signed this 9th day of SEPTEMBER, 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 9, 2013.
Signed this 9th day of SEPTEMBER, 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy