SPECIAL MEETING - September 23, 2014
BE IT REMEMBERED, that on this 23rd day of September A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 23, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Items 3.O and 12.J.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-46641
2014 - Probate Court (1243)
Attachments:
B.
AI-46644
2014 - Pct. #2 Adm. (1200)
Attachments:
C.
AI-46638
2014 - Facilities Management (1100)
Attachments:
D.
AI-46615
2014 - DBM/Workers' Comp Division (2202)
Attachments:
E.
AI-46621
2014 - 398th DC (1100)
Attachments:
F.
AI-46611
2014 - Facilities Management (1100)
Attachments:
G.
AI-46610
2014 - WIC (1292)
Attachments:
H.
AI-46551
2014 - Tax Office (1100)
Attachments:
I.
AI-46571
2014 - Tax Office (1100)
Attachments:
J.
AI-46529
2014 - Adult Probation AIP (1100)
Attachments:
K.
AI-46190
2014 - Pct. #1 CRC (1100)
Attachments:
L.
AI-46531
2014 - Pct. #1 Parks (1100)
M.
AI-46607
2014 - Pct. #2 Parks (1100)
Attachments:
N.
AI-46588
2014 - Pct 3 Rd Maint (1200)
Attachments:
O.
AI-46494
2014 - Pct. #4 Rd. Maint (1200)
Attachments:
P.
AI-46433
2014 - 370th District Court (1100)
Attachments:
Q.
AI-46496
2014 - Public Affairs (1100)
Attachments:
R.
AI-46499
2014 - Texas A&M AgriLife Extension Service (1100)
Attachments:
S.
AI-46516
2014 - County Auditor's Office (1100)
Attachments:
T.
AI-46517
2014 - Executive Office (1100)
Attachments:
U.
AI-46528
2014 - Fire Marshal (1100)
Attachments:
V.
AI-46536
2014 - Hidalgo County Sheriff's Office (1100)
Attachments:
W.
AI-46537
2014 - Sheriff's Office / Jail Commissary (2102)
Attachments:
X.
AI-46613
2014 - Constables Pct. #1 (1100)
Attachments:
Y.
AI-46493
2014 - Constable Precinct No. 1 (1100)
Attachments:
Z.
AI-46487
2014 - Constable Pct. #2 (1100)
Attachments:
AA.
AI-46482
2014 - Constable Pct.#2 (1100)
Attachments:
BB.
AI-46553
2014 - Constable Pct. #3 (1100)
Attachments:
CC.
AI-46414
2014 - Constable Pct. #4 (1100)
Attachments:
DD.
AI-46555
2014 - CW Mechanic Shop (1200)
Attachments:
EE.
AI-46547
2014 - County Court #4 (1100)
Attachments:
FF.
AI-46563
2014 - County Court #7 (1100)
Attachments:
GG.
AI-46505
2014 - Health Benefits - TPA & STP LOSS (2201)
HH.
AI-46510
2014 - Human Resources (1100)
Attachments:
II.
AI-46558
2014 - I. T. Dept (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-46596
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
B.
AI-46562
County Wide Admin Contingency (1100):
Approval of 2014 Interdepartmental transfer from Fire Marshal various programs (002 to 026)- Fire Calls to Co Wide Admin Contingency in the total amount of $406,483.48 to sweep lapsed funds.
Approval of 2014 Interdepartmental transfer from Fire Marshal various programs (002 to 026)- Fire Calls to Co Wide Admin Contingency in the total amount of $406,483.48 to sweep lapsed funds.
Attachments:
C.
AI-46627
IT Countywide (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to IT Countywide in the amount of $8,257.45 for various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to IT Countywide in the amount of $8,257.45 for various expenditures.
Attachments:
D.
AI-46629
Planning Dept (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Planning Dept in the total amount of $3,445.05 for various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Planning Dept in the total amount of $3,445.05 for various expenditures.
Attachments:
E.
AI-46631
Co Clerk (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Co Clerk in the total amount of $6,000.00 for postage and minor software expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Co Clerk in the total amount of $6,000.00 for postage and minor software expenditures.
Attachments:
F.
AI-46634
Safety (1100):
Approval of 2014 interdepartmental transfer from Childrens Advocacy Center (019) to Safety Division (003) in the amount of $31,946.00 for operational expenses.
Approval of 2014 interdepartmental transfer from Childrens Advocacy Center (019) to Safety Division (003) in the amount of $31,946.00 for operational expenses.
Attachments:
G.
AI-46635
Civil Service (1100):
Approval of interdepartmental transfer from Childrens Advocacy Center (019) to Civil Service (001) in the amount of $ 11,619.70 to fund legal services.
Approval of interdepartmental transfer from Childrens Advocacy Center (019) to Civil Service (001) in the amount of $ 11,619.70 to fund legal services.
Attachments:
H.
AI-46640
Tax Off (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Tax Office in the amount of $118,238.00 for postage and computer services expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Tax Office in the amount of $118,238.00 for postage and computer services expenditures.
Attachments:
I.
AI-46639
Insurance (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Insurance in the total amount of $50,000.00 for claims & judgements not covered expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Insurance in the total amount of $50,000.00 for claims & judgements not covered expenditures.
Attachments:
J.
AI-46625
Info Tech Dept (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Info Tech Dept in the amount of $5,469.76 for various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Info Tech Dept in the amount of $5,469.76 for various expenditures.
Attachments:
K.
AI-46624
Various Departments (1100):
Approval on 2014 interdepartmental transfer from Co Wide Adm-Contingency to Various Departments in the amount of $14,555.27 to fund life insurance expenditures.
Approval on 2014 interdepartmental transfer from Co Wide Adm-Contingency to Various Departments in the amount of $14,555.27 to fund life insurance expenditures.
Attachments:
L.
AI-46614
Visiting Judges (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Visiting Judges in the total amount of $50,000.00 for FICA and salaries expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Visiting Judges in the total amount of $50,000.00 for FICA and salaries expenditures.
Attachments:
M.
AI-46622
Various Departments (1100): Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to various departments in the total amount of $124,192.57.
Attachments:
N.
AI-46604
CO2009 - Pct 1 Sioux Rd(Tower-Val Verde) (1339):
Approval of 2014 interdepartmental transfer from CO2009-Pct 2 Cesar Chvz(1M E Tower) into CO2009 - Pct 1 Sioux Rd(Tower-Val Verde) Road Project in the amount of $55,200.54.
Approval of 2014 interdepartmental transfer from CO2009-Pct 2 Cesar Chvz(1M E Tower) into CO2009 - Pct 1 Sioux Rd(Tower-Val Verde) Road Project in the amount of $55,200.54.
Attachments:
O.
AI-46603
CO2009-Pct 1 Sioux Rd(Tower-Val Verde) (1303):
Approval of 2014 interdepartmental transfer from SOA-Pct 2 Tower(Moore-Balli) into CO2009-Pct 1 Sioux Rd(Tower-Val Verde) Road Project in the amount of $330,688.46.
Mr. Sergio Cruz, Budget Officer, stated the caption read incorrectly and should read "Sale of Assets 1339" instead of "CO2009".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval with correction.
Vote: 5 - 0 - Unanimously
Approval of 2014 interdepartmental transfer from SOA-Pct 2 Tower(Moore-Balli) into CO2009-Pct 1 Sioux Rd(Tower-Val Verde) Road Project in the amount of $330,688.46.
Mr. Sergio Cruz, Budget Officer, stated the caption read incorrectly and should read "Sale of Assets 1339" instead of "CO2009".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval with correction.
Vote: 5 - 0 - Unanimously
Attachments:
P.
AI-46598
Various Departments (1100): Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to various departments in the total amount of $28,500.00 for fuel expenditures.
Attachments:
Q.
AI-46595
Various Departments (1100): Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to various departments in the total amount of $135,000.00 for disposal expenditures.
Attachments:
R.
AI-46570
2014 General Fund-Appraisal Fees (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen. Fund-Appraisal Fees in the amount of $367,783.00 to fund appraisal fees.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen. Fund-Appraisal Fees in the amount of $367,783.00 to fund appraisal fees.
Attachments:
S.
AI-46587
Pct 3 Drainage Imp Project (1200):
Approval of 2014 interdepartmental transfer from Pct 3 RD MAINT and Pct 3 BCAP to DRAIN IMPRV PRJ (1200) in the total amount of $21,298.44.
Approval of 2014 interdepartmental transfer from Pct 3 RD MAINT and Pct 3 BCAP to DRAIN IMPRV PRJ (1200) in the total amount of $21,298.44.
Attachments:
T.
AI-46599
Juv Prob (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Juvenile Probation in the total amount of $309,281.00 for room & board and food expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Juvenile Probation in the total amount of $309,281.00 for room & board and food expenditures.
Attachments:
U.
AI-46504
SELF FUNDED HEALTH BENEFITS (2201):
Approval of 2014 interdepartmental transfer within Health Benefits from program 009 to program 010, 086 and 087 in the total amount of $307,424.00.
Approval of 2014 interdepartmental transfer within Health Benefits from program 009 to program 010, 086 and 087 in the total amount of $307,424.00.
Attachments:
V.
AI-46550
Pct. #4 - Sanitation (1100):
Approval of 2014 interdepartmental transfer from Pct. 4 Parks (program 009) to Sanitation (program 001) in the amount of $1,000.00.
Approval of 2014 interdepartmental transfer from Pct. 4 Parks (program 009) to Sanitation (program 001) in the amount of $1,000.00.
Attachments:
4.
Interfund transfers:
A.
AI-46561
Jail Landmark & Co. Wide Adm. (1100):
Approval of 2014 interfund transfer from the Road & Bridge unassigned fund balance (1200) to the Jail Landmark & Co. Wide Adm. (1100) in the amount of $659,186.67.
Approval of 2014 interfund transfer from the Road & Bridge unassigned fund balance (1200) to the Jail Landmark & Co. Wide Adm. (1100) in the amount of $659,186.67.
Attachments:
5.
Planning Department:
A.
AI-46557
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-46356
District Attorney's Office - Hot Checks Fees Report - August 2014
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-46491
Approval of 457 plan hardship withdrawal request for employee #105805
Attachments:
8.
Tax Refunds:
A.
AI-46393
| Account Number | Payer | Amount |
| E3300.00.255.0014.00 | Lone Star National Bank | $3,556.90 |
| L0450.99.106.0002.00 | Barry E Jones | $4,473.08 |
| L0770.00.000.0001.00 | Lone Star National Bank | $5,149.79 |
| L2450.02.000.0007.00 | Corelogic | $2,555.15 |
| W3800.99.115.0000.25 | Mountain Glacier LLC | $5,023.05 |
Attachments:
9.
Membership Dues:
A.
AI-46473
Fire Marshal (1100):
Approval to pay membership dues to South Texas Fire Investigators Association in the amount of $350.00 for the following individuals: Juan Martinez, Tommy Ureste, Eric Sanchez, Victor Ramirez, John D. Franz, Medardo Villarreal & Kyle Pulley; with authority for County Treasurer to issue payment after reviewing and auditing procedures are completed by County Auditor. (Req. 258357)
Approval to pay membership dues to South Texas Fire Investigators Association in the amount of $350.00 for the following individuals: Juan Martinez, Tommy Ureste, Eric Sanchez, Victor Ramirez, John D. Franz, Medardo Villarreal & Kyle Pulley; with authority for County Treasurer to issue payment after reviewing and auditing procedures are completed by County Auditor. (Req. 258357)
Attachments:
B.
AI-46263
398th District Court (1100):
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $195.00 (req # 262761) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $195.00 (req # 262761) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor.
Attachments:
C.
AI-46534
County Clerk (1100):
Requesting approval to pay the 2014-2015 (PRIA) Property Records Industry Association membership dues in the amount of $385.00 for Arturo Guajardo, Jr., County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $435.00 (req. #263639) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2014-2015 (PRIA) Property Records Industry Association membership dues in the amount of $385.00 for Arturo Guajardo, Jr., County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $435.00 (req. #263639) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
AI-46530
County Clerk (1100):
Requesting approval to pay the 2014-2015 County & District Clerks' Association of Texas (CDCAT) Membership Dues in the amount of $125.00 (req. #263640)for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2014-2015 County & District Clerks' Association of Texas (CDCAT) Membership Dues in the amount of $125.00 (req. #263640)for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
10.
Headstart:
A.
AI-46395
Approval of Financial Report: August 2014
Attachments:
B.
AI-46398
Approval of Monthly Report for Special Services: August
Attachments:
C.
AI-46397
Approval of Monthly Report for Texas Department of agriculture Meals and Snacks Served: August
Attachments:
D.
AI-46396
Approval of Children's Applications for Program Year 2014-2015
Attachments:
11.
Budget & Management:
A.
AI-46549
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/01-15/2014 in the amount of $ 49,020.72 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/01-15/2014 in the amount of $ 49,020.72 and requesting approval of wire transfer.
Attachments:
B.
AI-46260
1. Approval of reimbursement in the amount of $681,237.23 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/01/14 to 09/12/14.
2. Approval of wire transfer to cover claims paid.
| 09/01-05/14 | $264,031.47 |
| 09/06-12/14 | $417,205.76 |
| TOTAL | $681,237.23 |
2. Approval of wire transfer to cover claims paid.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-46592
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh MPC4503 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #263399 in the amount of $153.43/month-equipment B/W Service Impressions @ $69.00/month and Color impressions @ $171.20/month with a total of $393.63/month. Effective upon approval.
Attachments:
B.
AI-46346
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Africio MPC4503 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #262873 in the amount of $178.67/month-equipment B/W Service Impressions @ $34.50/month and Color impressions @ $21.40/month with a total of $234.57/month. Effective upon approval.
Attachments:
C.
AI-46450
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh SP 5200S through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #262941 in the amount of $69.06/month-equipment B/W Service Impressions @ $8.60/month a total of $77.66/month. Effective upon approval.
Attachments:
D.
AI-46495
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh MPC4503 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #261202 in the amount of $143.84/month-equipment B/W Service Impressions @ $41.40/month and Color impressions @ $32.10/month with a total of $217.34/month. Effective upon approval.
E.
AI-46619
1. Requesting authority to enter into agreement with AL3 Enterprises, LLC, dba Starr Telecom for Fire Monitorig services in the amount of $20.00 a month and Security Monitoring services in the amount of $15.00 a month for one year annual agreement for a combined total amount of $570.00 which includes a one time fee of $150.00 for County owned building located at 1124 North "M" Road, Edinburg, TX 78542 aka Hidalgo County Pct. #4 Annex Building.
2. Authorization for Hidalgo County Judge Ramon Garcia to sign agreement as approved as to form on March 21, 2014 by Mr. Michael Garza, Asst DA.
2. Authorization for Hidalgo County Judge Ramon Garcia to sign agreement as approved as to form on March 21, 2014 by Mr. Michael Garza, Asst DA.
Attachments:
F.
AI-46597
Requesting ratification of approved Change Orders 1 and 2 by Precinct 2 Commissioner designee for the project Hidalgo County -Gearhart Drive Paving & Drainage Improvements with Rojas Construction & Paving contract No. C-14-078-04-15. Change orders were approved and executed to expedite the project process as previously authorized by Commissioners' Court on agenda item No. AI-44008.
Attachments:
G.
AI-46581
Acceptance and approval of request for Payment Application No. 1 in the amount of $14,513.88 as submitted by JCon Construction, LLC, awarded contractor for the Construction of the Linn-San Manuel Emergency Services Facility and as certified for payment by project architect, Mata Garcia Architects LLP, in connection with contract C-14-067-06-03.
H.
AI-46575
Acceptance and approval of Change Order No. 5 for clarification on credit for one (1) annunciator equipment in the amount of -$1,240.00 as correctly listed on Change Order No. 2. Disregard line items and amounts listed on Change Orders 3 & 4 for this same annunciator. The total credits for this project is -$5,790.00 with an additional credit for allowances not utilized in the amount of -$20,000.00 for Contract No. C-13-258-10-15 with Herrera & Hunt, Inc. as reviewed/approved by the engineer of record, Halff Associates, Inc. for: Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment Project" with authority for County Judge, or Court Member to execute document.
I.
AI-46314
Requesting approval of the second (2nd) & final year extension/renewal of the additional two (2) one (1) year terms for L. V. Mobile Imaging, L.L.C. for the purposes of "Mobile X-Ray Services" (on an as needed basis) in connection to contract #E-13-354-12-03 (C-12-175-11-13) for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective 01/01/15.
Attachments:
J.
AI-46327
Sheriff's Office:
Requesting authority to purchase staff portraits (2) 8"x10" at $25.00/each, (1) 5"x7" (set of 2) at $25.00/pair, (1) CD of Image at $50.00 plus a sitting fee at $35.00/each with Treviño's Digital Photography through requisition # 262905.
Mr. Eufracio stated the quote/documentation submitted was not clear and requested clarification on the number of sitting fees. Ms. Betancourt stated that it was for one sitting fee.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Requesting authority to purchase staff portraits (2) 8"x10" at $25.00/each, (1) 5"x7" (set of 2) at $25.00/pair, (1) CD of Image at $50.00 plus a sitting fee at $35.00/each with Treviño's Digital Photography through requisition # 262905.
Mr. Eufracio stated the quote/documentation submitted was not clear and requested clarification on the number of sitting fees. Ms. Betancourt stated that it was for one sitting fee.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
K.
AI-46364
1. Requesting approval to exercise the sixty (60) day grace period extension as provided under the current contract between Hidalgo County Health & Human Services Department and "Network Sciences, Inc." for "Software Services for Indigent Health Care System".
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H.C. Health & Human Services -"Indigent Health Care Computer Software Services-RFP 2014-276" including the authority to re-advertise project in the event that no packets are received and/or are rejected and project is still required.
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H.C. Health & Human Services -"Indigent Health Care Computer Software Services-RFP 2014-276" including the authority to re-advertise project in the event that no packets are received and/or are rejected and project is still required.
L.
AI-46438
Acceptance and approval of request for payment of Invoice #Aug 14-14 in the amount of $17,340.00 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Contract #C-13-103-06-04-PO#710375 amid Work Authorization No. 1 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
M.
AI-46310
Health & Human Services Department:
Requesting authority to enter into a Regional Insertion Order Agreement and approval to execute required Regional Insertion Order Agreement with National Cine Media for the Hidalgo County Health & Human Services Department for On Screen Regional Segment Advertisement "Immunization for Pertussis" from 10/24/2014 - 12/18/2014 through the following requisition #262866 in the total amount of $15,656.00 (4-1293-441-00-340-012-5-540).
Requesting authority to enter into a Regional Insertion Order Agreement and approval to execute required Regional Insertion Order Agreement with National Cine Media for the Hidalgo County Health & Human Services Department for On Screen Regional Segment Advertisement "Immunization for Pertussis" from 10/24/2014 - 12/18/2014 through the following requisition #262866 in the total amount of $15,656.00 (4-1293-441-00-340-012-5-540).
Attachments:
N.
AI-46498
Acceptance and approval of Invoice #11324921 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
O.
AI-46497
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324911- $52,480.00 for "Liberty Road Project";
2. Invoice No. 11324913- $3,400.00 for "La Homa ROW"
3. Invoice No. 11324917- $24,730.00 for "Mile 3"
4. Invoice No. 11324918- $54,093.60 for "Shary Road Project
5. Invoice No. 11324923- $1,702.40 for "FM 681 Project, From FM 2221/FM 492;
6. Invoice No. 11324926- $200.40 for "Mile 2 N."
7. Invoice No. 11324927- $270.00 for "Mile 2 Moorfield Rd West to SH364";
1. Invoice No. 11324911- $52,480.00 for "Liberty Road Project";
2. Invoice No. 11324913- $3,400.00 for "La Homa ROW"
3. Invoice No. 11324917- $24,730.00 for "Mile 3"
4. Invoice No. 11324918- $54,093.60 for "Shary Road Project
5. Invoice No. 11324923- $1,702.40 for "FM 681 Project, From FM 2221/FM 492;
6. Invoice No. 11324926- $200.40 for "Mile 2 N."
7. Invoice No. 11324927- $270.00 for "Mile 2 Moorfield Rd West to SH364";
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER, 2014.
Signed this 23rd day of SEPTEMBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER, 2014.
Signed this 23rd day of SEPTEMBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy