SPECIAL MEETING - September 23, 2014
BE IT REMEMBERED, that on this 23rd day of September A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 23, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -46585
A. Budget Process:
1. Set date, time and place to adopt the District's 2014 Tax Rate
2. Set date, time and place to adopt the District's 2015 Annual Budget.
The adoption of the District's 2014 Tax Rate and the 2015 Annual Budget will take place on September 30, 2014 at 9:00 a.m. at the City of Edinburg Council Chambers.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval of Items 1 and 2 as stated above.
Vote: 5 - 0 - Unanimously
1. Set date, time and place to adopt the District's 2014 Tax Rate
2. Set date, time and place to adopt the District's 2015 Annual Budget.
The adoption of the District's 2014 Tax Rate and the 2015 Annual Budget will take place on September 30, 2014 at 9:00 a.m. at the City of Edinburg Council Chambers.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval of Items 1 and 2 as stated above.
Vote: 5 - 0 - Unanimously
5.
AI -46584
A. Clarification purposes: On CC of 09-09-14 Purchasing reported that the method of procurement used in the solicitation of 2006 delinquent tax collection services project was through a RFQ w/P. However, the correct method of solicitation of Engagement of a Law Firm for the Collection of Delinquent Ad Valorem Taxes" was an RFP w/Q Request for Proposals with Qualifications);
Ms. Darlene Betancourt read the item for clarification purposes.
B. Acceptance and approval of the amended Interlocal Agreement (as amended by legal) between Hidalgo County and Drainage District No. 1 to include the procurement process by Hidalgo County of the RFP/Q-Legal Services Delinquent Ad Valorem Tax Collection Services
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Ms. Darlene Betancourt read the item for clarification purposes.
B. Acceptance and approval of the amended Interlocal Agreement (as amended by legal) between Hidalgo County and Drainage District No. 1 to include the procurement process by Hidalgo County of the RFP/Q-Legal Services Delinquent Ad Valorem Tax Collection Services
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
6.
AI -46600
A.) Requesting approval to accept bid and approval to execute Requirements Agreement with multiple vendors meeting all specified requirements for RFB No. HCDD1-14-026-09-10 "Stone Rip Rap - Material". Avila Stone, LLC and Allied Aggregates, LLC.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to purchase (2) two Air Chiller Fans in the amount of $4455.28 from Alamo Iron Works through the Districts membership with BUYBOARD Contract No. 415-12.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to purchase (2) two Air Chiller Fans in the amount of $4455.28 from Alamo Iron Works through the Districts membership with BUYBOARD Contract No. 415-12.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2013 BOND SERIES
C.) Requesting approval to reject sole bid received as per Project Engineer recommendation for RFB No.: HCDD1-14-019-08-06 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel in Willacy County".
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.) Requesting approval to advertise for RFB No.: HCDD1-14-030-10-23 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel in Willacy County".
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
7.
AI -46623
Request approval to issue manual checks on the following items after review and audit procedures are completed:
2013 Bonds:
A. Application for Retainage Release in the amount of $36,225.44 from Rojas Construction & Paving for HCDD1 Contract no. 14-001-01-21 Pct.2 Rural Drainage Development -Northside Village/Hidden Valley Subdivision Area Drainage Improvements.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Application No. 5-Retainage Release in the amount of $41,356.50 from Texas Cordia Construction, LLC for HCDD1 Contract no. 13-030-01-07 Edinburg WWTP Effluent Line & Crossings.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 Bonds:
A. Application for Retainage Release in the amount of $36,225.44 from Rojas Construction & Paving for HCDD1 Contract no. 14-001-01-21 Pct.2 Rural Drainage Development -Northside Village/Hidden Valley Subdivision Area Drainage Improvements.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Application No. 5-Retainage Release in the amount of $41,356.50 from Texas Cordia Construction, LLC for HCDD1 Contract no. 13-030-01-07 Edinburg WWTP Effluent Line & Crossings.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 8.A and 8.B.
NO ACTION taken on Items 8.A and 8.B.
9.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION on Items 9.A and 9.B.
NO ACTION on Items 9.A and 9.B.
10.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
11.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
12.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 23, 2014.
Signed this 23rd day of SEPTEMBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 23, 2014.
Signed this 23rd day of SEPTEMBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy