SPECIAL MEETING - September 30, 2014
BE IT REMEMBERED, that on this 30th day of September A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 30,2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Items 11.A.5, 11.K, and 11.I to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-46740
2014 – Pct. #1 Rd Maint. (1200)
Attachments:
B.
AI-46690
2014 - Pct. #1 Admin. (1200)
Attachments:
C.
AI-46737
2014 - Pct. #2 Administration (1200)
Attachments:
D.
AI-46678
2014 - Pct. #3 Rd. Maint. (1200)
Attachments:
E.
AI-46723
2014 - Pct. #3 BCAP (1200)
Attachments:
F.
AI-46617
2014 - Health & Human Services Dept. / PHEP (1293)
Attachments:
G.
AI-46591
2014 - Health & Human Services Dept. / Adm (1100)
Attachments:
H.
AI-46539
2014 - Health & Human Services Dept. / Adm (1100)
Attachments:
I.
AI-46538
2014 - 92nd District Court (1100)
Attachments:
J.
AI-46518
2014 - 92nd District Court (1100)
Attachments:
K.
AI-46514
2014 - Sheriff's Dept./Jail (1100)
Attachments:
L.
AI-46515
2014 - Veterans Services (1100)
Attachments:
M.
AI-46574
2014 - Treasurer's Office (1100)
Attachments:
N.
AI-46626
2014 - DBM/Budget Division (1100)
Attachments:
O.
AI-46655
2014 - Adult Probation (1100)
Attachments:
P.
AI-46668
2014 - Sheriff Dept. / Jail (1100)
Attachments:
Q.
AI-46743
2014 - County Court at Law # 2 (1100)
Attachments:
R.
AI-46351
2014 - CCL #5 (1100)
Attachments:
S.
AI-46676
2014 - Probate Court (1100)
Attachments:
T.
AI-46683
2014 - District Attorney's Office (1223)
Attachments:
U.
AI-46703
2014 - County Clerk (1100)
Attachments:
V.
AI-46699
2014 - County Clerk (1100)
Attachments:
W.
AI-46693
2014 - County Clerk (1237)
Attachments:
X.
AI-46680
2014 - Constable Pct. #4 (1100)
Attachments:
Y.
AI-46708
2014 - Constable Pct. #4 (1220)
Attachments:
Z.
AI-46714
2014 - County Auditor's Office (1100)
Attachments:
AA.
AI-46716
2014 - Safety Division (1100)
Attachments:
BB.
AI-46728
2014 - R&B Co. Wide Adm (1200)
Attachments:
CC.
AI-46666
2014 - Tax Office (1100)
Attachments:
DD.
AI-46717
2014 - Tax Office (1100)
Attachments:
EE.
AI-46656
2014 - 206th District Court (1100)
Attachments:
FF.
AI-46507
2014 - Purchasing Dept. (1100)
Attachments:
GG.
AI-46344
2014 - Elections (1100)
Attachments:
HH.
AI-46741
2014 - Elections (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-46541
Health Clinics (1100):
Approval of 2014 interdepartmental transfer from Health Clinics (program 003) to Health Adm (program 001) to fund chemicals & pesticides for mosquito control.
Approval of 2014 interdepartmental transfer from Health Clinics (program 003) to Health Adm (program 001) to fund chemicals & pesticides for mosquito control.
Attachments:
4.
Interfund transfers:
A.
AI-46745
Pct 2 TxDot "I" Rd Project (1315):
Approval of 2014 interfund transfer from Pct 2 Rd Maint (1200) to Pct 2 TxDot "I" Rd Project (1315) in the amount of $ 25,000.00.
Approval of 2014 interfund transfer from Pct 2 Rd Maint (1200) to Pct 2 TxDot "I" Rd Project (1315) in the amount of $ 25,000.00.
Attachments:
5.
Planning Department:
A.
AI-46681
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Treasurer:
A.
AI-46686
Approval of Hidalgo County Monthly Investment Report for August 2014.
Attachments:
7.
Executive Officer - Valde Guerra:
A.
AI-46649
Right of Way:
Engelman Irrigation District:
* Purposed installment of 200 ft. of irrigation pipe on Mile 5 1/2 on county road side ditch.
City of Weslaco:
* Weather Heights Phase I: The proposed 8" Sanitary Sewer will begin 200.0' south of Mile 10 North Road and Mile 4 West Road. It will run south along the west side of Mile 4 West Road within existing Right of Way for a distance of 775.0 Feet.
8.
Tax Refunds:
A.
AI-46540
| Account Number | Payer | Amount |
| L6269.02.000.0034.00 | Corelogic Commercial Real Estate | $2,930.01 |
| M2350.05.000.002A.00 | Loop Fresh Produce Lp. | $6,042.00 |
| M2550.99.000.0006.14 | Insight Enterprises Inc. | $3,398.12 |
| R2950.00.004.0008.01 | Loop Cold Storage Co. | $2,771.45 |
Attachments:
9.
Membership Dues:
A.
AI-46659
DBM/Budget (1100):
Requesting approval to pay membership dues for Sergio Cruz and Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Requesting approval to pay membership dues for Sergio Cruz and Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
10.
Auditor's Office:
A.
AI-46422
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of August 2014.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-46753
1) Acceptance and approval of request for payment of Invoice #Aug 14-6 in the amount of $25,768.00 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Contract# C-13-103-06-04.
2) Acceptance and approval of request for payment of Invoice #20142005 in the amount of $ 9,500.00 submitted by TEDSI Infrastructure Group for the provision of engineering services in connection to (Job Specific) Project: Mon Mack Road for Hidalgo County Precinct No. 4., under contract# C-13-088-02-11;
3) Acceptance and approval of request for payment of Invoice #20142044 in the amount of $ 7,000.00 submitted by TEDSI Infrastructure Group, Inc. for the provision of engineering services in connection to (Job Specific) Project: Mon Mack Road for Hidalgo County Precinct No. 4., under contract# C-13-088-02-11
4) Acceptance and approval of request for payment of Invoice #20142006 in the amount of $ 15,475.00 for the purpose of (subcontracting) under the current contract with TEDSI Infrastructure Group, Inc. for (Job Specific) Project: Roosevelt Road for Hidalgo County Precinct No. 4., under contract #C-13-089-02-11
5) Acceptance and approval of request for payment of Invoice #20142045 in the amount of $ 3,7500.00 submitted by TEDSI Infrastructure Group, Inc. for the provision of engineering services in connection to (Job Specific) Project: Roosevelt Road for Hidalgo County Precinct No. 4., under contract# C-13-089-02-11
Mrs. Marty Salazar informed the Court that the amount in the caption has too many zeros. The amount should read $3,750.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correction.
Vote: 4 - 0 - Unanimously
The Court proceeded to Items 11.K.
2) Acceptance and approval of request for payment of Invoice #20142005 in the amount of $ 9,500.00 submitted by TEDSI Infrastructure Group for the provision of engineering services in connection to (Job Specific) Project: Mon Mack Road for Hidalgo County Precinct No. 4., under contract# C-13-088-02-11;
3) Acceptance and approval of request for payment of Invoice #20142044 in the amount of $ 7,000.00 submitted by TEDSI Infrastructure Group, Inc. for the provision of engineering services in connection to (Job Specific) Project: Mon Mack Road for Hidalgo County Precinct No. 4., under contract# C-13-088-02-11
4) Acceptance and approval of request for payment of Invoice #20142006 in the amount of $ 15,475.00 for the purpose of (subcontracting) under the current contract with TEDSI Infrastructure Group, Inc. for (Job Specific) Project: Roosevelt Road for Hidalgo County Precinct No. 4., under contract #C-13-089-02-11
5) Acceptance and approval of request for payment of Invoice #20142045 in the amount of $ 3,7500.00 submitted by TEDSI Infrastructure Group, Inc. for the provision of engineering services in connection to (Job Specific) Project: Roosevelt Road for Hidalgo County Precinct No. 4., under contract# C-13-089-02-11
Mrs. Marty Salazar informed the Court that the amount in the caption has too many zeros. The amount should read $3,750.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correction.
Vote: 4 - 0 - Unanimously
The Court proceeded to Items 11.K.
B.
AI-46411
Information Technology - I. T. Department:
Requesting authority to purchase a renewal for help desk support center/remote support of Software Subscription License through a purchase order with company’s response as to acceptance of purchase order not executed agreement, with bigWebApps effective 08-01-2014 to 07-31-2015 through requisition #262888 for the following:
Requesting authority to purchase a renewal for help desk support center/remote support of Software Subscription License through a purchase order with company’s response as to acceptance of purchase order not executed agreement, with bigWebApps effective 08-01-2014 to 07-31-2015 through requisition #262888 for the following:
| Department | Yearly Fee | Account Number |
| (I. T.) Information Technology | 24 @ $248.04=$5,952.96 | 4-1100-415-00-200-002-0-336 |
| Asset Manager | $1,785.89 | 4-1100-415-00-200-002-0-336 |
| Email Parser | $595.30 | 4-1100-415-00-200-002-0-336 |
| LDAP Replicator | $1,190.59 | 4-1100-415-00-200-002-0-336 |
| Commissioner Precinct 1 | $2,024.01 | 4-1200-431-00-121-004-0-336 |
| Commissioner Precinct 4 | $2,024.01 | 4-1100-432-00-124-001-0-336 |
| Non Profit Discount | <$3,819.78> | All of the above |
Attachments:
C.
AI-46508
Requesting approval of payment for Invoice #20142066 in the amount of $40,807.25 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
Attachments:
D.
AI-46533
Safety Division:
Requesting the following from Safety Division Director, Roy Quintanilha:
1. Declare pursuant to TxLGC 263.151 uniform items (described in attachment herein) as “Salvage”:and
2. For CC to approve the destruction of the salvage departmental uniforms in the interest of safety and security against possible misuse of said items (as they contain county logo) with Purchasing Department witnessing said documenting same.
Requesting the following from Safety Division Director, Roy Quintanilha:
1. Declare pursuant to TxLGC 263.151 uniform items (described in attachment herein) as “Salvage”:and
2. For CC to approve the destruction of the salvage departmental uniforms in the interest of safety and security against possible misuse of said items (as they contain county logo) with Purchasing Department witnessing said documenting same.
Attachments:
E.
AI-46564
Pursuant to Texas Local Government Code, 263.151 (1), The Sheriff's Office is formally requesting approval to declare as "salvage property" to dismantle and sell as scrap metal items listed in Exhibit A.
F.
AI-46577
Request approval to process and sign the required "Ultimate Vendor / Ultimate Purchaser Exemption Certificate" for Hidalgo County Vendor - GCR Tire Center; Vendor No. 169242. The certificate will allow GCR Tire Centers to maintain a tax exempt status for Hidalgo County and all Departments operating as Hidalgo County within their corporate accounting system. This approval to be in effect for future and exact said certificate as required by GCR Tire Centers.
Attachments:
G.
AI-46601
Acceptance and approval of request for Invoice Payment #20142064 as submitted by TEDSI Infrastructure Group in the amount of $4,198.63 amid Work Authorization No. 2-PO#698569-Contract #C-08-227-02-09 for Professional Engineering Services from August 01, 2014 to August 31, 2014.
Attachments:
H.
AI-46645
Approval of Request for Payment-Application No. 10 in the amount of $130,938.50 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
I.
AI-45897
1. Requesting approval of the Commercial Alarm Monitoring Agreement as required by vendor, Superior Alarms and as awarded under TASB BuyBoard and HGAC under contract #409-12 & 401-12;
2. Requesting approval & authority to enter into a one (1) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the WIC Office , 3001 N 23rd ST, Ste 2, McAllen TX through the requisitions 260546 effective upon approval:
3. A monthly charge of commercial alarm monitoring wireless services at $25.00/monthly,
This Item was voted on after 11.K.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to the WIC Program taking the expenditure from the 2015 Budget, not the 2014.
Vote: 3 - 0 - Unanimously
2. Requesting approval & authority to enter into a one (1) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the WIC Office , 3001 N 23rd ST, Ste 2, McAllen TX through the requisitions 260546 effective upon approval:
3. A monthly charge of commercial alarm monitoring wireless services at $25.00/monthly,
This Item was voted on after 11.K.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to the WIC Program taking the expenditure from the 2015 Budget, not the 2014.
Vote: 3 - 0 - Unanimously
Attachments:
J.
AI-46535
Requesting authority to advertise and approval of procurement packet (i.e.,specifications-requirements,legal notice,draft contract etc.,)as attached hereto for Hidalgo County-"Bio-Hazardous Waste Disposal Services"RFB No.:2014-351-SMA; including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
K.
AI-46648
Acceptance & approval of Invoice No. 1145 in the amount of $5,060.39 submitted by contracted vendor, Prodigy Construction Management, LLC, C-13-276-09-10, for the provision of construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building Project."
At this time, Judge Garcia stepped away from the meeting.
Ms. Salazar stated the correct amount of this Item should read $5,060.40 due to the rounding effect during tabulation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with correction.
Vote: 3 - 0 - Unanimously
At this time, Judge Garcia stepped away from the meeting.
Ms. Salazar stated the correct amount of this Item should read $5,060.40 due to the rounding effect during tabulation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with correction.
Vote: 3 - 0 - Unanimously
Attachments:
L.
AI-46567
Add Fuel Card Users:
1. Constable Pct No. 4
2. Adult Probation
3. Head Start
2. Adult Probation
3. Head Start
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 30, 2014.
Signed this 30th day of SEPTEMBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 30, 2014.
Signed this 30th day of SEPTEMBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy