SPECIAL MEETING - September 30, 2014
BE IT REMEMBERED, that on this 30th day of September A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 30, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Open Forum
Godfrey Garza wanted to inform everyone of the immense amount water that flowed onto Monte Cristo due to intense rain in the area. Additional pumps were placed there to correct the problem, but more needs to be done to reduce the issue for future events.
Godfrey Garza wanted to inform everyone of the immense amount water that flowed onto Monte Cristo due to intense rain in the area. Additional pumps were placed there to correct the problem, but more needs to be done to reduce the issue for future events.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -46319
Approval of Annual Report for the period of July 1, 2013 through June 30, 2014
Mr. Paul Villarreal, Tax Assessor/Collector, gave a brief presentation of the Annual Report to the Board.
The Board proceeded to Item 6.
Mr. Paul Villarreal, Tax Assessor/Collector, gave a brief presentation of the Annual Report to the Board.
The Board proceeded to Item 6.
5.
AI -46736
A.Public Hearing on the 2015 Proposed Budget
Judge Garcia opened the Public Hearing. Ms. Lora Briones indicated that they will maintain the same tax rate as last year of .0957, which is below the effective tax rate of .0965. The total budget for 2015 is $12,217,866.00, which is an increase from last year and further identified increases to the Districts' budget. With no additional discussion or comments, Judge Garcia closed the Public Hearing.
B.Discussion, consideration and action or changes, "if any" and the Adoption of the 2015 Annual Budget.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.Approval to set salaries for District Employees and Travel Allowance for Board Members.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.Adoption of the 2014 Tax Rate.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Board proceeded to Item 7.
Judge Garcia opened the Public Hearing. Ms. Lora Briones indicated that they will maintain the same tax rate as last year of .0957, which is below the effective tax rate of .0965. The total budget for 2015 is $12,217,866.00, which is an increase from last year and further identified increases to the Districts' budget. With no additional discussion or comments, Judge Garcia closed the Public Hearing.
B.Discussion, consideration and action or changes, "if any" and the Adoption of the 2015 Annual Budget.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.Approval to set salaries for District Employees and Travel Allowance for Board Members.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.Adoption of the 2014 Tax Rate.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Board proceeded to Item 7.
Attachments:
6.
AI -46732
Pursuant to correspondence received from The Lee Law Firm (on 09-25-14), awarded firm (but as yet no letter of engagement executed) for: Professional Legal Services for the Review and Report of the Agreement between Hidalgo County Drainage District #1 and Integ Corporation" requesting the HCDD#1 Board of Directors consider, discuss, accept and approve, deny or modify, the following language regarding term of service: no less than 30 days no more than 100 days in order to include in final document so as to execute and commence legal employment timeline.
Commissioner Joseph Palacios joined the meeting.
Commissioner A.C. Cuellar, Jr., stated that he thought they had previously approved the terms of service to be 30 days. Mrs. Marty Salazar informed the Board that the Lee Law Firm sent notice requesting a consideration of revision of the terms due to their litigation calender and other commitments.
Commissioner Joe Flores joined the meeting.
Mrs. Salazar stated that the Board can deny it and go out for bids again. She stated that the process was lengthy and there is no other firm to work with. The Board was in agreement to offer the term of no less than 30 days with no more than 90 days. Mrs. Salazar stated that once they sign the letter of engagement, the time line will commence.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval to modify the term of service to no less than 30 days with no more than 90 days.
Commissioner Joseph Palacios joined the meeting.
Commissioner A.C. Cuellar, Jr., stated that he thought they had previously approved the terms of service to be 30 days. Mrs. Marty Salazar informed the Board that the Lee Law Firm sent notice requesting a consideration of revision of the terms due to their litigation calender and other commitments.
Commissioner Joe Flores joined the meeting.
Mrs. Salazar stated that the Board can deny it and go out for bids again. She stated that the process was lengthy and there is no other firm to work with. The Board was in agreement to offer the term of no less than 30 days with no more than 90 days. Mrs. Salazar stated that once they sign the letter of engagement, the time line will commence.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval to modify the term of service to no less than 30 days with no more than 90 days.
Vote: 5 - 0 - Unanimously
The Board proceeded to Item 5.
7.
AI -46429
Request approval to process payment for the following invoices for services provided to District by Leonel Garza with authority for County Treasurer to issue payment after review and auditing procedures are completed:
A. Inv. no. 2508 in the amount of $1,125.00 for Appraisal report no. 3076-Project: ______________ E. Nolana Loop (N/S), 0.35 miles East of South Cesar Chavez Drive, Hidalgo County, Texas. Owner: Shirley J. & Charles C. Belew, as Co-Trustees of the Shirley J. Belew Family Trust.
Commissioner A.C. Cuellar, Jr. stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner A.C. Cuellar, Jr. joined the meeting.
B. Inv. no. 2401 in the amount of $600.00 for File No. 2260-Condemnation Hearing preparation-Parcel 1 Faysville Drain.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Inv. no. 2438 in the amount of $2,250.00 for Appraisal Report No. 2643-2012 Bond Referendum-Rural Drainage Development Pct.2-Minnesota Meadows Project- Parcel 7-E. Minnesota Rd. (N/S), 0.25 miles east of South Cesar Chavez Drive, Hidalgo County, TX Owner: J. Roberto Velado.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A. Inv. no. 2508 in the amount of $1,125.00 for Appraisal report no. 3076-Project: ______________ E. Nolana Loop (N/S), 0.35 miles East of South Cesar Chavez Drive, Hidalgo County, Texas. Owner: Shirley J. & Charles C. Belew, as Co-Trustees of the Shirley J. Belew Family Trust.
Commissioner A.C. Cuellar, Jr. stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner A.C. Cuellar, Jr. joined the meeting.
B. Inv. no. 2401 in the amount of $600.00 for File No. 2260-Condemnation Hearing preparation-Parcel 1 Faysville Drain.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Inv. no. 2438 in the amount of $2,250.00 for Appraisal Report No. 2643-2012 Bond Referendum-Rural Drainage Development Pct.2-Minnesota Meadows Project- Parcel 7-E. Minnesota Rd. (N/S), 0.25 miles east of South Cesar Chavez Drive, Hidalgo County, TX Owner: J. Roberto Velado.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
- 06-30-14 Email Notice of Services Provided Outside PO Scope
- 09-03-2014-Email Requesting Verification of Services-Leonel Inv#2508 & 2401
- Ck#15478-Leonel Garza & Associates 11-12-2013
- Jose Ochoa Email_Inv#2401 Leonel Garza
- Leonel Garza Inv#2401
- Leonel Garza Inv#2438
- Leonel Garza Inv#2508
- Beverly's Inv#371098
8.
AI -46727
A.) Requesting approval to purchase (2) 3M Mytouch time clocks from Graybar through the District's membership with Department of Information Resources DIR Contract No. DIR-SDD-1464; in the amount of $1,613.64.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
B.) Requesting approval to Extend Notice to Suspend Work with RDH Site & Concrete, LLC as it relates to Construction Contract No. HCDD1-14-010-05-06 "Pct. 2 Rural Drainage Development - Seminole Valley Subdivision Area Drainage Improvements" due to lead time to manufacture Concrete box culverts. Resumption of Work Effective October 13, 2014.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -46749
General Fund
Request approval to issue manual check after review and audit procedures are completed for the following item:
Request for Payment no. 7 in the amount of $12,177.00 from Texas Cordia Construction, LLC related to HCDD1-Construction Contract no. 13-014-11-26 for the Alamo Expressway Drain/Border Crossing Improvements. PO#624009-R.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Request approval of Change Order No. 2 from Texas Cordia Construction, LLC related to HCDD1 Construction Contract no. 13-014-11-26 Alamo Expressway Drain/Border Crossing Improvements. Change Order is needed for final quantity adjustments and a decrease in the amount of $4,710.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Request approval to issue manual check after review and audit procedures are completed for the following item:
Request for Payment no. 7 in the amount of $12,177.00 from Texas Cordia Construction, LLC related to HCDD1-Construction Contract no. 13-014-11-26 for the Alamo Expressway Drain/Border Crossing Improvements. PO#624009-R.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Request approval of Change Order No. 2 from Texas Cordia Construction, LLC related to HCDD1 Construction Contract no. 13-014-11-26 Alamo Expressway Drain/Border Crossing Improvements. Change Order is needed for final quantity adjustments and a decrease in the amount of $4,710.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 10.A and 10.B.
NO ACTION taken on Items 10.A and 10.B.
11.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 11.A and 11.B.
NO ACTION taken on Items 11.A and 11.B.
12.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
13.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
14.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 30, 2014.
Signed this 30th day of SEPTEMBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of September, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 30, 2014.
Signed this 30th day of SEPTEMBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy