SPECIAL MEETING - October 14, 2014
BE IT REMEMBERED, that on this 14th day of October A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 14, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
AI-46986
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-46948
2014 - Tx Agrilife Extension Service (1100)
Attachments:
B.
AI-46956
2014 - District Attorney's Office (1100)
Attachments:
C.
AI-46897
2014 - County Judge (1100)
Attachments:
D.
AI-46912
2014 - County Clerk (1100)
Attachments:
E.
AI-46908
2014 - County Clerk (1237)
Attachments:
F.
AI-46925
2014 - Executive Office (1100)
Attachments:
G.
AI-46932
2014 - County Auditor's Office (1100)
Attachments:
H.
AI-46915
2014 - Elections (1100)
Attachments:
I.
AI-46885
2014 - County Court #7 (1100)
Attachments:
J.
AI-46689
2014 - Pct. #1 Admin. (1200)
Attachments:
K.
AI-46854
2014 - Pct. #1 Parks (1100)
Attachments:
L.
AI-46945
2014 - Pct. #2 Adm. (1200)
Attachments:
M.
AI-46929
2014 - Pct #2 Parks (1100)
Attachments:
N.
AI-46848
2014 - Pct. #2 Rd Maint (1200)
Attachments:
O.
AI-46821
2014 - Pct #3 Parks (1100)
Attachments:
P.
AI-46824
2014 - Pct. #4 Restitution (1200)
Attachments:
Q.
AI-46832
2014 - Pct. #4 Parks (1100)
Attachments:
R.
AI-46823
2014 - Pct. #4 Rd Maint (1200)
Attachments:
S.
AI-46850
2014 - Adult Probation (1100)
Attachments:
T.
AI-46852
2014 - J.P. Pct. #2, Pl. 1 (1100)
Attachments:
U.
AI-46864
2014 - District Clerk (1100)
Attachments:
V.
AI-46867
2014 - County Auditor's Office (1100)
Attachments:
W.
AI-46795
2014 - County Court #8 (1100)
Attachments:
X.
AI-46679
2014 - JP 1 PL 2 (1100)
Attachments:
Y.
AI-46726
2014 - Safety Division (1100)
Attachments:
Z.
AI-46772
2014 - Purchasing Dept. (1100)
Attachments:
AA.
AI-46780
2014 - Facilities Management (1100)
Attachments:
BB.
AI-46782
2014 - Probate Court (1100)
Attachments:
CC.
AI-46784
2014 - 93rd District Court (1100)
Attachments:
DD.
AI-46713
2014 - 389th District Court (1100)
Attachments:
EE.
AI-46829
2014 - Health & Human Services Dept. / RLSS (1293)
Attachments:
FF.
AI-46834
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
GG.
AI-46827
2014 - Health & Human Services Dept. / Immunization (1293)
Attachments:
HH.
AI-46831
2014 - Health & Human Services Dept. / Adm (1100)
Attachments:
II.
AI-46701
2014 - Health & Human Services Dept. / Adm (1100)
Attachments:
JJ.
AI-46692
2014 - Health & Human Services Dept. (1100)
Attachments:
KK.
AI-46786
2014 - Health & Human Services Dept. / CPS HAZARDS (1293)
Attachments:
LL.
AI-46765
2014 - Elections Dept. (1100)
Attachments:
MM.
AI-46787
2014 - Elections (1100)
Attachments:
NN.
AI-46711
2014 - Constable Pct. #1 (1100)
Attachments:
OO.
AI-46810
2014 - Constable Pct. #2 (1100)
Attachments:
PP.
AI-46721
2014 - Constable Pct. 4 LBSP (1284)
Attachments:
QQ.
AI-46802
2014 - Texas A&M AgriLife Extension Service (1100)
Attachments:
RR.
AI-46720
2014 - Operation Stonegarden FY 2012 (1284)
Attachments:
SS.
AI-46899
2014 - Adult Detention Facility (1100)
Attachments:
TT.
AI-46886
2014 - Sheriff's Office / Federal Sharing U.S. Dept. of Justice (1229)
Attachments:
UU.
AI-46719
2014 - Sheriff's Office Operation Stonegarden FY 2012 (1284)
VV.
AI-46818
2014 - Jail / Adult Detention Facility (1100)
Attachments:
WW.
AI-46844
2014- Hidalgo County Sheriff's Office (1100)
XX.
AI-46766
2014 - Hidalgo County Sheriff's Office (1100)
Attachments:
YY.
AI-46779
2014 - Tax Office (1100)
Attachments:
ZZ.
AI-46919
2014 - Tax Office (1100)
Attachments:
a.
AI-46793
2014 - Tax Office (1100)
Attachments:
b.
AI-46661
2014 - Justice of the Peace 3 Pl. 2 (1100)
Attachments:
c.
AI-46796
2014 - Civil Service (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-46958
Approval of 2014 interdepartmental transfer from Pct. 4 Adm (program 005) to San Carlos CRC (program 123) in the amount of $1,980.00.
Attachments:
B.
AI-46947
Tx Agrilife Extension Service (1302)
Approval of 2014 interdepartmental transfer from Tax Office (1302) to Tx Agrilife Ext Service (1302) in the amount of $12,338.65 to fund the purchase of a replacement vehicle.
Approval of 2014 interdepartmental transfer from Tax Office (1302) to Tx Agrilife Ext Service (1302) in the amount of $12,338.65 to fund the purchase of a replacement vehicle.
Attachments:
C.
AI-46914
CO2009-Pct 2 Lopezville Park (1339):
Approval of 2014 interdepartmental transfer from Various 2009 CO's into CO2009-Pct 2 Lopezville Park Project in the amount of $52,236.25 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Various 2009 CO's into CO2009-Pct 2 Lopezville Park Project in the amount of $52,236.25 to fund project expenditures.
Attachments:
D.
AI-46734
Adult Prob (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Adult Prob in the amount of $1,564.20 for telephone expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Adult Prob in the amount of $1,564.20 for telephone expenditures.
Attachments:
4.
Planning Department:
A.
AI-46892
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-46682
District Clerk- Revised July 2014 Monthly Fee Report
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-46822
Human Resources - Civil Service (1100):
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) through PO #703349. (Due to not meeting time limit duration of 2hrs.)
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) through PO #703349. (Due to not meeting time limit duration of 2hrs.)
| Vendor | Invoice Date | Invoice # | Amount | Purpose/Event |
| Subway Sandwiches | 09/11/14 | 0000285729 | $ 55.40 | Civil Service Commission meeting 09/11/14 |
Attachments:
B.
AI-46853
Approval of 457 plan hardship withdrawal request for employee #114723
Attachments:
7.
Tax Refunds:
A.
AI-46762
| Account Number | Payer | Amount |
| H3900.99.000.00A2.00 | Drury Hotels | $3,353.37 |
| H3900.01.000.00A2.00 | Drury Hotels | $15,444.57 |
| H3900.01.000.00A2.00 | Drury Hotels | $32,819.99 |
| H3900.01.000.00A2.00 | Drury Hotels | $21,420.44 |
| J0600.00.000.001A.00 | Drury Hotels | $9,055.81 |
| J0600.00.000.001A.00 | Drury Southwest Inc. | $13,349.73 |
| R3297.00.000.002B.00 | National Tax Search Llc | $8,199.69 |
| R3297.00.000.0003.00 | National Tax Search Llc | $17,348.43 |
| S2950.00.000.0175.10 | Weingarten Shary North Jv | $6,042.76 |
| S2950.00.000.0185.10 | Weingarten Shary North Jv | $3,373.99 |
| S2979.00.00A.0001.00 | HEB | $22,919.55 |
| S2979.00.00A.0002.00 | Shary Retail Ltd | $11,325.93 |
| S2979.00.00A.0004.00 | Shary Retail Ltd | $13,856.88 |
| S2979.00.00A.0006.00 | Shary Retail Ltd | $3,494.27 |
| S2979.00.00A.0011.00 | Shary Retail Ltd | $2,555.27 |
| T0070.00.000.0002.00 | Drury Hotels | $7,330.71 |
| T0070.00.000.0002.00 | Drury Southwest Inc. | $18,849.93 |
| T0070.00.000.0002.00 | Drury Hotels | $11,709.70 |
| T0070.02.000.0001.00 | Drury Hotels | $5,101.74 |
| V0535.00.001.0002.00 | Uptown Partners Ltd | $4,894.68 |
| V0535.00.001.0004.00 | Uptown Partners Ltd | $8,199.60 |
| V0535.00.001.0006.00 | Uptown Partners Ltd | $8,199.60 |
Attachments:
B.
AI-46688
| Account Number | Payer | Amount |
| A1800.00.034.0009.01 | Corelogic Tax Services LLC | $4,436.23 |
| A1800.99.038.0008.21 | Marco Lopez | $3,057.56 |
Attachments:
8.
Membership Dues:
A.
AI-46873
Tax Office (1100):
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $90.00 for Pablo (Paul) Villarreal Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures and completed by the County Auditor.
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $90.00 for Pablo (Paul) Villarreal Jr., with authority for the County Treasurer to issue check after review, audit and processing procedures and completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-46943
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/16-30/2014 in the amount of $ 57,709.46 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/16-30/2014 in the amount of $ 57,709.46 and requesting approval of wire transfer.
Attachments:
B.
AI-46506
1. Approval of reimbursement in the amount of $828,596.30 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/13/14 to 09/26/14.
2. Approval of wire transfer to cover claims paid.
| 09/13-19/14 | $548,599.88 |
| 09/20-26/14 | $279,996.42 |
| TOTAL | $828,596.30 |
2. Approval of wire transfer to cover claims paid.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-46967
Requesting approval of Payment Application No. 7 in the amount of $111,884.36 to Holchemont, LTD. for the, " Hidalgo Co. Pct. #2 Equipment & Maintenance Facility", through Contract# C-13-096A-12-20 ,and certified for payment by project architect, ERO Architects.
Attachments:
B.
AI-46963
Acceptance and approval of request for payment of invoice # 14-9-000017 for $3,526.07 submitted by L&G Engineering Laboratory for the Sunflower Park ONSITE project (PO# 707018).
Attachments:
C.
AI-46928
Approval of Construction Change Directive #7 (as drafted/submitted through project architect, Alcocer/Garcia & reviewed/concurred by construction manager, Prodigy) in relation to Additional Wall Furr Out; Comm. Court TV Monitor Mounting Walls; Revise Ceiling in Co Judge Office (Credit); and Deleted HVAC Roof Repairs by GC (Credit) in an amount not to exceed $1,778.00, so as to give general contractor, D. Wilson Construction the notice to proceed and order any necessary supplies or items, if applicable.
Attachments:
D.
AI-46926
Acceptance and approval of Work Authorization No. 1 (estimated cost of $24,900.00) for the provision of engineering services required by Pct #3 consisting of, Engineering Services required for the preparation of construction plans for the paving improvements of Mile 9 1/2 North from Conway Avenue to Trosper Road, with Javier Hinojosa Engineering under contract No. C-14-266-06-17.
Attachments:
E.
AI-46930
Acceptance and approval of Change Order No. 2 for an extension of thirty four (34) additional days and no additional dollars to Contract No. C-13-072A-11-19 with Couric Enterprises, LLC dba Foremost Construction as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of a Community Resource Center in San Carlos" with authority for County Judge, or Court Member to execute document.
F.
AI-46781
Request by Mr. Arnold Patrick, Director, Hidalgo County Community Supervision and Corrections Department for HCCC to formally remove the items listed on "Exhibit A" from their county inventory which is from a physical inventory conducted on August 22, 2014 by the HCPD of the C.S.C.D. and such action will finalize the "certification" of same.
Attachments:
G.
AI-46798
92nd District Court:
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a RICOH Aficio MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #262233 in the amount of $155.64/month-equipment, B/W impressions @ $17.25/month-service & color impressions @ $42.80/month-service with a total of $215.69/month, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a RICOH Aficio MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #262233 in the amount of $155.64/month-equipment, B/W impressions @ $17.25/month-service & color impressions @ $42.80/month-service with a total of $215.69/month, effective upon approval.
Attachments:
H.
AI-46799
Human Resources / Civil Service Department:
Requesting authority to enter into a 36-month new (capital) lease copier for a Ricoh Aficio MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #262482 in the amount of $160.77/month-equipment, B/W impressions @ $41.40/month & color impressions @ $64.20/month with a total of $266.37/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a Ricoh Aficio MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #262482 in the amount of $160.77/month-equipment, B/W impressions @ $41.40/month & color impressions @ $64.20/month with a total of $266.37/month, effective upon approval.
Attachments:
I.
AI-46812
Acceptance of invoice from Alamo Iron Works in the amount of $5,343.71 (through) PO#701178 with authority for HC Treasurer to issue payment as items could not be verified through cooperative by Auditor staff (since volatility of steel market and pricing is not posted on web) and when original order made no quotes were obtained (as it was a cooperative purchase).
Attachments:
J.
AI-46826
1. Request authority to advertise and approval of the project specific RFQ Procurement Packet (Request for Qualifications) for Professional Engineering Services for: "Construction Management, Inspection, and Material Testing Services for Mile 2 North Roadway Project subject to final review and concurrence/approval Texas Department of Transportation (TXDOT);
2. Selection/Designation of "Evaluation Committee" to grade, score and evaluate the Statements of Qualifications received in response to the RFQ-detailed above: Construction Management, Inspection and Materials Testing Services for Mile 2 North Roadway Project.
2. Selection/Designation of "Evaluation Committee" to grade, score and evaluate the Statements of Qualifications received in response to the RFQ-detailed above: Construction Management, Inspection and Materials Testing Services for Mile 2 North Roadway Project.
Attachments:
K.
AI-46833
Authority to exercise the County's/WIC's one (1) year extension option as provided under the current lease agreement for "Lease of Office Space in the City of McAllen for the WIC Program" under the same rates, terms, and conditions with Julcar, LLC.
L.
AI-46835
Authority to exercise the one (1) year extension option as provided under the current lease agreement for "Lease of Office Space for the County Judge Office," under the same rates, terms, and conditions with Joe E. Garcia.
Attachments:
M.
AI-46858
Requesting approval of payment of Invoice #3688 in the amount $23,176.11 submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-12-314-01-29 (WA#2), for Pct. 2's Thomas Road project.
Attachments:
N.
AI-46836
Authority to exercise the one (1) year extension option as provided under current interlocal agreement for the, "Use of Council Chambers Facility for Hidalgo County Commissioners' Court Meeting," under the same rates, terms, and conditions with the City of Edinburg.
Attachments:
O.
AI-46856
Requesting acceptance and approval of Invoice No. 13159-4 in the amount of $55,494.75, from contracted engineer, Chanin Engineering, LLC, in connection with contract C-13-133-07-09, structural engineering services for the "Adult Detention and Law Enforcement Facility Roof/AC Repairs and/or Replacements".
Attachments:
P.
AI-46742
Request by WIC Program, through Margarita Gonzalez, for CC to approve an additional four (4-Cubic Yard) trash bin/container to current account with the City of Edinburg, for the WIC Administration Office located at 3105 W. University Dr., Edinburg, Texas.
Attachments:
Q.
AI-46794
Authority to exercise the one (1) year extension option as provided under the current lease agreement for "Lease of Office Space in the City of Donna for the WIC Program" under the same rates, terms, and conditions with GBB Rentals, Ltd.
Attachments:
R.
AI-46156
Requesting approval of payment for Invoice #3666 in the amount $38,926.87 for professional services submitted by R. Gutierrez Engineering Corporation, Contract C-12-314-01-29 (WA#2), for the Pct. 2 Thomas Road project.
Attachments:
S.
AI-46804
Acceptance & approval (for payment) of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324941- $ 49,990.00 - "Liberty Road";
2. Invoice No. 11324946- $ 710.10 - "Mile 2 Moorfield Rd West to SH364";
3. Invoice No. 11324948- $ 28,690.00 - "Mile 3";
4. Invoice No. 11324949- $ 40,596.15 - "Shary Road Project";
5. Invoice No. 11324953- $ 1,888.99 - "Tom Gill/Liberty Rd Project".
1. Invoice No. 11324941- $ 49,990.00 - "Liberty Road";
2. Invoice No. 11324946- $ 710.10 - "Mile 2 Moorfield Rd West to SH364";
3. Invoice No. 11324948- $ 28,690.00 - "Mile 3";
4. Invoice No. 11324949- $ 40,596.15 - "Shary Road Project";
5. Invoice No. 11324953- $ 1,888.99 - "Tom Gill/Liberty Rd Project".
Attachments:
T.
AI-46768
Add fuel cards:
Constable Pct No. 4- Card
Adult Probation - Card
Constable Pct No. 1 - Card
Constable Pct No. 1 - Card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of October, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on OCTOBER 14, 2014.
Signed this 14TH day of OCTOBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of October, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on OCTOBER 14, 2014.
Signed this 14TH day of OCTOBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy