SPECIAL MEETING - October 14, 2014
BE IT REMEMBERED, that on this 14th day of October A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 14, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Open Forum
No Open Forum Discussions.
No Open Forum Discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
Commissioner Joe Flores joined the meeting.
The Board moved to approve the Consent Agenda.
Commissioner Joe Flores joined the meeting.
4.
AI -46933 Presentation and Acceptance of Independent Audit Report for the year ended December 31, 2013
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
5.
AI -46837 Acceptance and approval of Grant Agreement Between Texas Water Development Board (TWDB) and Hidalgo County Drainage District No. 1.
Approval and authorization for Chair of Board of Director to execute the HCDD1 "Authorized Representative Agreement Execution Resolution".
Approval and authorization for Chair of Board of Director to execute the HCDD1 "Authorized Representative Agreement Execution Resolution".
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
6.
AI -46889 A.) Requesting approval to purchase (1) one John Deere X300 tractor from John Deere Company through the Districts Membership with TxSmartBuy Contract No. TXMAS-7-51V050 in the amount of $2,458.02.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
B.) Requesting approval to accept bid and approval to execute Construction Contract with lowest bidder meeting all specified requirements for RFB No. HCDD1-14-027-10-08 " Civil Site Improvements for North Main Drain Weir No. 1" Foremost Paving, Inc. $247,795.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 to Agreement for Professional Services Pct. 2 Rural Drainage Development with R. Gutierrez Engineering, Inc. as to increase Right of Way Surveying parcel by 1. Increase in the amount of $2,750.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
E.) Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 10 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects with TEDSI Infrastructure, to clarify classification slot E.I.T., all fees will remain the same and to add Firm for ROW Services.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 13 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects (Delta Watershed Project) with TEDSI Infrastructure, for additional Sub Surface Borings. Increase in the amount of $140,895.00.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
B.) Requesting approval to accept bid and approval to execute Construction Contract with lowest bidder meeting all specified requirements for RFB No. HCDD1-14-027-10-08 " Civil Site Improvements for North Main Drain Weir No. 1" Foremost Paving, Inc. $247,795.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 to Agreement for Professional Services Pct. 2 Rural Drainage Development with R. Gutierrez Engineering, Inc. as to increase Right of Way Surveying parcel by 1. Increase in the amount of $2,750.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.) Requesting approval of Supplemental Agreement No. 3 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects with TEDSI Infrastructure, to identify additional Work Classifications & Associated Rates. No amount associated with this Supplemental. Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
E.) Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 10 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects with TEDSI Infrastructure, to clarify classification slot E.I.T., all fees will remain the same and to add Firm for ROW Services.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 13 to Agreement for Professional Services Pct. 1-2012 Bond Referendum Improvement Projects (Delta Watershed Project) with TEDSI Infrastructure, for additional Sub Surface Borings. Increase in the amount of $140,895.00.
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
7.
AI -46904 A.) Requesting approval to advertise for RFB No. HCDD1-14-029-10-29 "Pueblo de Palmas Drainage Improvements".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to advertise for RFB No. HCDD1-14-031-11-13 "Pct. 1 Rural Drainage Development-Spanish Palms Subdivision"
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to advertise for RFB No. HCDD1-14-031-11-13 "Pct. 1 Rural Drainage Development-Spanish Palms Subdivision"
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
8.
AI -46965 Request approval of Change Order No. 2 for Construction project no. 13-030-01-07 Edinburg WWTP Effluent Line & Crossing. Item is needed for reduction in quantity of dewateing. Reduction is in the amount of $8,000.00
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
9.
AI -46953 2013 BOND SERIES
A.) Requesting approval of Change Order No. 1 with GP7 Construction as it relates to Construction Contract No. HCDD1-13-021-04-29A "Pct. 2 - FM 495 Drain-Trenton Road Field Crossing". Increase in the amount of $2,996.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval of Change Order No. 2 with FJW Construction, LLC as it relates to Construction Contract No. HCDD1-13-023-11-19C "J-09 Drain Improvements Phase I Construction". Decrease in the amount of $3,000.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.) Requesting approval of Change Order No. 1 with GP7 Construction as it relates to Construction Contract No. HCDD1-13-021-04-29A "Pct. 2 - FM 495 Drain-Trenton Road Field Crossing". Increase in the amount of $2,996.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval of Change Order No. 2 with FJW Construction, LLC as it relates to Construction Contract No. HCDD1-13-023-11-19C "J-09 Drain Improvements Phase I Construction". Decrease in the amount of $3,000.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
AI -46931 Request approval for Budget Amendment from District General Fund in the amount of $161,000.00 for funding of employee health insurance for the remainder of the year.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
11.
AI -46964 Request approval to issue payment for Inv#1068 in the amount of $181.45 to Allied Aggregates, LLC for 7.29 Tons bedding rock material provided in excess to approved amount for PO#625001.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 12.A and 12.B.
NO ACTION taken on items 12.A and 12.B.
13.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on items 13.A and 13.B.
NO ACTION taken on items 13.A and 13.B.
14.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
15.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
16.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of October, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on OCTOBER 14, 2014.
Signed this 14TH day of OCTOBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of October, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on OCTOBER 14, 2014.
Signed this 14TH day of OCTOBER 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy