SPECIAL MEETING - November 10, 2014
BE IT REMEMBERED, that on this 10th day of November A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 10, 2014 1:45 P.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval for the exception of Item 12.A to be pulled for discussion.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-47321
2014 - Planning Department (1100)
Attachments:
B.
AI-47318
2014 - Adult Probation/ Drug Court (1100)
Attachments:
C.
AI-47311
2014 - Alternative Incarceration Program/AIP (1100)
Attachments:
D.
AI-47296
2014 - Pct. #1 BCAP (1312)
Attachments:
E.
AI-47259
2014 - Pct. #2 Rd Maint (1200)
Attachments:
F.
AI-47268
2014 - Pct. #2 Administration (1200)
Attachments:
G.
AI-47196
2014 - Pct #3 Parks (1100)
Attachments:
H.
AI-47286
2014- Pct. #4 Rd. Maint (1200)
Attachments:
I.
AI-47292
2014 - Constable Pct.#2 (1100)
Attachments:
J.
AI-47071
2014 - Constable Pct. #3 (1257)
Attachments:
K.
AI-47233
2014 - Constable Pct. 4 LBSP (1284)
Attachments:
L.
AI-47183
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
M.
AI-47178
2014 - Justice of the Peace Pct. 4 Pl 2 (1100)
Attachments:
N.
AI-47258
2014 - Co. Wide Mechanic Shop (1200)
Attachments:
O.
AI-47206
2014 - Sheriff's Federal Sharing / U.S. Department of Treasury (Fund 1228)
Attachments:
P.
AI-47192
2014 - 398th DC (1100)
Attachments:
Q.
AI-47177
2014 - Elections (1100)
Attachments:
R.
AI-47176
2014 - Elections (1100)
Attachments:
S.
AI-47188
2014 - Safety Division (1100)
Attachments:
T.
AI-47203
2014 - J.P. Pct. #2, Pl. 2 (1100)
Attachments:
U.
AI-47285
2014 - Facilities Management (1100)
Attachments:
V.
AI-47278
2014 - Executive Office (1100)
Attachments:
W.
AI-47293
2014 - County Clerk (1100)
Attachments:
X.
AI-47218
2014 - 398th DC (1100)
Attachments:
Y.
AI-47049
2014 - District Attorney's Office (1223)
Attachments:
Z.
AI-47048
2014 - District Attorney's Office (1100)
Attachments:
AA.
AI-47247
2014 - Public Affairs (1100)
Attachments:
BB.
AI-47232
2014 - Fire Marshal (1100)
Attachments:
CC.
AI-47219
2014 - Tax Office Scofflaw (1100)
Attachments:
DD.
AI-47322
2014 - Tax Office (1100) General Fund
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-47313
SELF FUNDED HEALTH BENEFITS (2201):
Approval of 2014 interdepartmental transfer within Health Benefits from program 003 to program 009.
Approval of 2014 interdepartmental transfer within Health Benefits from program 003 to program 009.
Attachments:
B.
AI-47315
Adult Probation Alternative Incarceration Program/ AIP (1100)
Approval of 2014 interdepartmental transfer from County Wide Admin Contingency to the Adult Probation Alternative Incarceration Program in the amount of $2,567.49 to fund health insurance expenditures.
Approval of 2014 interdepartmental transfer from County Wide Admin Contingency to the Adult Probation Alternative Incarceration Program in the amount of $2,567.49 to fund health insurance expenditures.
Attachments:
C.
AI-47300
Pct.1 Parks (1100):
Approval of 2014 interdeparmental transfer within General Fund (1100) from program (001) to program (013) in the amount of $1,250.00.
Approval of 2014 interdeparmental transfer within General Fund (1100) from program (001) to program (013) in the amount of $1,250.00.
Attachments:
D.
AI-47280
Easter Seals-RGV (1100):
Approval of interdepartmental transfer from Mental Health Trials Acct. (1100) to Easter Seals-RGV Acct. (1100) in the amount of $ 7,000.00 to fund electricity expenses through December, 2014
Approval of interdepartmental transfer from Mental Health Trials Acct. (1100) to Easter Seals-RGV Acct. (1100) in the amount of $ 7,000.00 to fund electricity expenses through December, 2014
Attachments:
E.
AI-47191
Pct. #4:
Approval of 2014 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Pct. 4 Restitution (program 125) in the amount of $10,236.19.
Approval of 2014 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Pct. 4 Restitution (program 125) in the amount of $10,236.19.
Attachments:
4.
Planning Department:
A.
AI-47283
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-47147
District Clerk
Fee Report for the Month of September 2014 $657,635.37
Attachments:
6.
Executive Officer - Valde Guerra:
A.
AI-47202
Approval of 457 plan hardship withdrawal requests for employee #153206 & #115487
B.
AI-47205
Right of Way:
1. North Alamo Water Supply Corporation: 2,300 LF of 18" PVC Irrigation Pipe, installed along Alberta Rd.
2. Engelman Irrigation District: Install 30 ft of 15 inch pipe across Mile 5 1/2 Rd. from west to east.
3. Future Cable Vision: Will be installing a 1" cable line throughout the following subdivisions:
Martin Enterprises Sub. aka Dream Valley Ranch, Sleepy Valley Ranch, Restful Valley Ranch, Pleasant Valley Ranch, Enchanted Valley Ranch, Golfview Estates Sub. 1 & 2, Hidden Valley Ranch, Leisure Valley Ranch, Praire View Heights Sub, Silverado Sub, Silverado West Sub, Riverside Sub, Villa Rama Sub, Squire Estates Sub, Villa Rama East Sub.
1. North Alamo Water Supply Corporation: 2,300 LF of 18" PVC Irrigation Pipe, installed along Alberta Rd.
2. Engelman Irrigation District: Install 30 ft of 15 inch pipe across Mile 5 1/2 Rd. from west to east.
3. Future Cable Vision: Will be installing a 1" cable line throughout the following subdivisions:
Martin Enterprises Sub. aka Dream Valley Ranch, Sleepy Valley Ranch, Restful Valley Ranch, Pleasant Valley Ranch, Enchanted Valley Ranch, Golfview Estates Sub. 1 & 2, Hidden Valley Ranch, Leisure Valley Ranch, Praire View Heights Sub, Silverado Sub, Silverado West Sub, Riverside Sub, Villa Rama Sub, Squire Estates Sub, Villa Rama East Sub.
Attachments:
7.
Tax Refunds:
A.
AI-47104
| Account Number | Payer | Amount |
| R2950.99.000.0000.D6 | Ryan Tax Compliance Services | $3,863.16 |
| S7355.00.000.0030.00 | Texas National Bank | $5,175.58 |
| V0563.02.000.0051.00 | Rushmore Loan Management | $2,645.80 |
| W3630.02.001.0057.00 | Corelogic | $3,910.65 |
Attachments:
8.
Membership Dues:
A.
AI-47185
398th D.C. (1100):
Approval to pay annual membership dues to the American Judges Association for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $150.00 (req. #266037) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the American Judges Association for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $150.00 (req. #266037) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
B.
AI-47197
Tax Office (1100):
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $90.00 for Edgar Jaramillo, with authority for the County Treasurer to issue check after review, audit and processing procedures and completed by the County Auditor.
Requesting approval to pay membership dues to Texas Association of Assessing Officers in the amount of $90.00 for Edgar Jaramillo, with authority for the County Treasurer to issue check after review, audit and processing procedures and completed by the County Auditor.
Attachments:
C.
AI-47260
Fire Marshal (1100):
Approval to pay required certification renewal fees and applicable late fees in the amount of $ 1,275.00 to the Texas Commission on Fire Protection for Hidalgo County Fire Marshal employees and reserve deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor (PO #715473).
Approval to pay required certification renewal fees and applicable late fees in the amount of $ 1,275.00 to the Texas Commission on Fire Protection for Hidalgo County Fire Marshal employees and reserve deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor (PO #715473).
Attachments:
9.
Urban County:
A.
AI-47298
Request for approval of one (1) applicant in the City of San Juan and one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
10.
Auditor's Office:
A.
AI-47310
Discussion, consideration and approval to process the City of Pharr 2013-2014 TIRZ payment, in the amount of $35,850.83 pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 1, City of Pharr.
B.
AI-47320
Discussion, consideration and approval to process payment for tax year 2013 in the amount of $200,158.52 to HEB Grocery Company pursuant to the Economic Development Agreement between the City of Weslaco, Hidalgo County, and HEB Grocery Company.
Attachments:
11.
Budget & Management:
A.
AI-47265
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 10/16-31/2014 in the amount of $43,337.91 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 10/16-31/2014 in the amount of $43,337.91 and requesting approval of wire transfer.
Attachments:
B.
AI-47000
1. Approval of reimbursement in the amount of $1,087,434.19 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/11/14 to 10/24/14.
2. Approval of wire transfer to cover claims paid.
| 10/11-17/14 | $ 480,697.03 |
| 10/18-24/14 | $ 606,737.16 |
| TOTAL | $1,087,434.19 |
2. Approval of wire transfer to cover claims paid.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-47329
Ratification of fully executed Change Order No. 5 (increase of $39,702.00 & additional 59 Days) in connection with "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building," to awarded contractor D.Wilson Construction Company.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to the final form of agreement to either be corrected to reflect $34,062.00 or for it to remain as is at $39,702.00.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to the final form of agreement to either be corrected to reflect $34,062.00 or for it to remain as is at $39,702.00.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-47308
Acceptance and approval of request for payment of Invoice #J-5329 in the amount of $116,817.83 from Protech Mechanical - Valley, LLC as submitted and reviewed by County Facilities Management for the "Replacement of a 160 ton Chiller for the Old Administration Building (100 E. Cano-Edinburg)" (P.O. 711021) with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed. (Proj. No. 2014-269-MSS)
Attachments:
C.
AI-47306
1. Requesting approval of payment for Invoice # 14-10-000022 ($2,035.30) submitted by L&G Engineering Laboratory in connection to C- 13-220-08-13 (PO # 707018) for the Sunflower Park ONSITE project.
2. Requesting approval of payment for Invoice # 20142086 ($6,000.00) submitted by Tedsi Infrastructure Group in connection to C-13-188-02-11 (PO # 706062) for the Mon Mack Road project.
3. Requesting approval of payment for Invoice # 20142087 ($5,000.00) submitted by Tedsi Infrastructure Group in connection to C-13-189-02-11 (PO # 714028) for the Roosevelt Road project.
4. Requesting approval of payment for Invoice # 20142123 ($25,500.00) submitted by Tedsi Infrastructure Group in connection to C-13-189-02-11 (PO# 714028) for the Roosevelt Road project.
2. Requesting approval of payment for Invoice # 20142086 ($6,000.00) submitted by Tedsi Infrastructure Group in connection to C-13-188-02-11 (PO # 706062) for the Mon Mack Road project.
3. Requesting approval of payment for Invoice # 20142087 ($5,000.00) submitted by Tedsi Infrastructure Group in connection to C-13-189-02-11 (PO # 714028) for the Roosevelt Road project.
4. Requesting approval of payment for Invoice # 20142123 ($25,500.00) submitted by Tedsi Infrastructure Group in connection to C-13-189-02-11 (PO# 714028) for the Roosevelt Road project.
Attachments:
D.
AI-47157
Pursuant to the 2014 Fixed Asset's Policy and Procedure Manual, Roman Rodriquez, Director of Road & Bridge is formally requesting approval to remove items listed in Exhibit A from Hidalgo County Precinct 4 inventory, due to cannibalization of listed assets.
Attachments:
E.
AI-47284
Requesting approval of payment for Invoice #3701 in the amount $3,350 for professional services submitted by R. Gutierrez Engineering Corporation, Contract C-14-085-04-08 (WA#6), for the Pct. 2 Multipurpose Complex Detention Pond.
Attachments:
F.
AI-47279
Requesting approval of payment for Invoice #20142119 in the amount of $172,021.97 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
Attachments:
G.
AI-46797
Acceptance and approval to exercise the County's option to extend the first (1st) year of two (2) - one (1) options as stipulated and provided in the following listed contracts for RFB 2013-147-11-19 - "Janitorial Supplies, Industrial Chemicals and Supplies" under the same rates, terms and conditions.
1) Gulf Coast Paper Co., Inc.
2) Staples Contract and Commercial Inc. operating as Staples Facility Solutions
3) Sysco Central Texas, Inc.
4) CC Distributors, Inc.
5) PFS-Victoria c/o Performance Food Group, Inc.
1) Gulf Coast Paper Co., Inc.
2) Staples Contract and Commercial Inc. operating as Staples Facility Solutions
3) Sysco Central Texas, Inc.
4) CC Distributors, Inc.
5) PFS-Victoria c/o Performance Food Group, Inc.
Attachments:
H.
AI-47198
Hidalgo County H.I.D.T.A. formally request the removal of two county assets from their inventory list. Items are no longer in the possession of the department please see attached.
1) County Asset Tag# 51007 EF Johnson 5300 radio Serial No. 5326J3309T-79725
2) County Asset Tag# 44489 Dell Precision 380 tower Serial No. CC9XS81
1) County Asset Tag# 51007 EF Johnson 5300 radio Serial No. 5326J3309T-79725
2) County Asset Tag# 44489 Dell Precision 380 tower Serial No. CC9XS81
Attachments:
I.
AI-47215
Hidalgo County H.I.D.T.A. is requesting the correction of three serial number typos presented to HCCC April 15, 2014 AI-43840 to finalize the process of removing assets through the County Auditor's Office.
Asset Tag# 53601 Portable Radio 5100 Serial Number 5110G2808C62409
Asset Tag# 53603 Portable Radio 5100 Serial Number 5110G2908C63132
Asset Tag# 51012 Portable Radio 5100 Serial Number 5110G3408T-71767
Asset Tag# 53601 Portable Radio 5100 Serial Number 5110G2808C62409
Asset Tag# 53603 Portable Radio 5100 Serial Number 5110G2908C63132
Asset Tag# 51012 Portable Radio 5100 Serial Number 5110G3408T-71767
J.
AI-47187
Delete Fuel Card /Add Fuel Card:
1. Safety division - delete fuel card
2. Constable Pct No. 3 - add new fuel card
Attachments:
K.
AI-47117
Add Fuel Card
1. Constable Pct No. 2- fuel cards
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of November, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 10, 2014.
Signed this 10th day of November 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of November, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 10, 2014.
Signed this 10th day of November 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy