SPECIAL MEETING - November 18, 2014
BE IT REMEMBERED, that on this 18th day of November A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 18, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-47426
2014 - Emergency Management (1100)
Attachments:
B.
AI-47413
2014 - Pct. #1 Parks (1100)
Attachments:
C.
AI-47446
2014 - Pct. 2 CRC San Juan (1100)
D.
AI-47382
2014 - Pct. #2 Parks (1100)
Attachments:
E.
AI-47420
2014 - Pct. #2 Road Maint. (1200)
Attachments:
F.
AI-47352
2014 - Pct. #4 Parks (1100)
Attachments:
G.
AI-47341
2014 - Pct. #4 Rd. Maint. (1200)
Attachments:
H.
AI-47388
2014 - Constable Pct. #2 (1284)
Attachments:
I.
AI-47365
2014 - 332nd District Court (1100)
Attachments:
J.
AI-47360
2014 - Veterans Services (1100)
Attachments:
K.
AI-47421
2014 - 93rd DC (1100)
Attachments:
L.
AI-47367
2014 Tax - Office (1100) General fund
Attachments:
M.
AI-47407
2014 - Tax Office / Scofflaw (1100)
Attachments:
N.
AI-47403
2014 - Texas A&M AgriLife Extension Service (1100)
Attachments:
O.
AI-47244
2014 - Sheriff's Dept / Jail (1100)
Attachments:
P.
AI-47294
2014 - Sheriff's Dept. / Jail (1100)
Attachments:
Q.
AI-47282
2014 - Purchasing Dept. (1100)
Attachments:
R.
AI-47346
2014 - JP 3 PL. 1 (1100)
Attachments:
S.
AI-47379
2014 - Health & Human Services Dept./Health Adm (1293)
Attachments:
T.
AI-47350
2014 - Health & Human Services Dept. / TX Healthy (1293)
Attachments:
U.
AI-47370
2014 - I. T. Department (1100)
Attachments:
V.
AI-47267
2014 - Safety Division (1100)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-47353
Approval of 2014 interdepartmental transfer from Rd. Maint (program 007) to San Carlos CRC (program 123) in the amount of $487.40.
Attachments:
4.
Planning Department:
A.
AI-47372
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Tax Refunds:
A.
AI-47257
| Account Number | Payer | Amount |
| M2480.00.000.0001.00 | PLAINS CAPITAL BANK | $14,381.16 |
| M2650.00.002.0006.00 | UHS OF DELEWARE INC. | $26,243.41 |
| M2650.00.002.0006.00 | UHS OF DELEWARE INC. | $26,442.71 |
Attachments:
6.
Urban County:
A.
AI-47343
Request for approval of one (1) applicant in the Countywide area and one (1) applicant in the City of Mercedes under the Owner-Occupied Housing Rehabilitation Program.
7.
Budget & Management:
A.
AI-47180
1. Approval of reimbursement in the amount of $794,189.63 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/25/14 to 11/07/14.
2. Approval of wire transfer to cover claims paid.
| 10/25-31/14 | $ 922,446.00 |
| 11/01-07/14 | ($128,256.37) |
| TOTAL | $ 794,189.63 |
2. Approval of wire transfer to cover claims paid.
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-47436
Pct 4 Project Invoices:
1. Acceptance and approval of request for payment of invoice 11324970 for $78,247.04 submitted by L&G Engineering for the FM 1925- WA #1 FM 907 East of SH 68 (Sharp Rd.) project (PO# 703928).
2. Acceptance and approval of request for payment of invoice 11324969 for $20,790.63 submitted by L&G Engineering for the 10th Street Extension- WA #1 SH 107 to FM 1925 project (PO# 688820).
3. Acceptance and approval of request for payment of invoice 11324922 for $18,000.00 submitted by L&G Engineering for the FM 1925- WA #1 Kenyon Road and FM 907 project (PO# 663995).
4. Acceptance and approval of request for payment of invoice 11324959 for $10,500.00 submitted by L&G Engineering for FM 1925- WA #1 Kenyon Road to FM 907 project (PO# 663995).
5. Acceptance and approval of request for payment of invoice 11324985 for $4,300.00 submitted by L&G Engineering for FM 1925- WA #1 Kenyon Road to FM 907 project (PO# 663995).
1. Acceptance and approval of request for payment of invoice 11324970 for $78,247.04 submitted by L&G Engineering for the FM 1925- WA #1 FM 907 East of SH 68 (Sharp Rd.) project (PO# 703928).
2. Acceptance and approval of request for payment of invoice 11324969 for $20,790.63 submitted by L&G Engineering for the 10th Street Extension- WA #1 SH 107 to FM 1925 project (PO# 688820).
3. Acceptance and approval of request for payment of invoice 11324922 for $18,000.00 submitted by L&G Engineering for the FM 1925- WA #1 Kenyon Road and FM 907 project (PO# 663995).
4. Acceptance and approval of request for payment of invoice 11324959 for $10,500.00 submitted by L&G Engineering for FM 1925- WA #1 Kenyon Road to FM 907 project (PO# 663995).
5. Acceptance and approval of request for payment of invoice 11324985 for $4,300.00 submitted by L&G Engineering for FM 1925- WA #1 Kenyon Road to FM 907 project (PO# 663995).
B.
AI-47342
Requesting acceptance/ratification of modified "Contribution-In-Aid-of-Construction Agreement" with AEP Texas (approved Sole Source Vendor 08/12/14) in the total amount of $20,249.46 as modifications were necessary to meet project design needs for the Hidalgo County Precinct No. 4 -Installation of 3 Phase Primary with three 277/480 Volt transformers to service New Lift Station on Mile 17 Road North & Holmes Rd in San Carlos, TX through PO#710919 issued based on Sole Source Declaration and acceptance of agreement by C.C. on agenda item #45513 (07/29/14) will be increased to new total amount.
Attachments:
C.
AI-47430
Approval of Payment Application No. 8 in the amount of $140,184.70 to Holchemont, LTD. for the, "Hidalgo County Precinct 2 Equipment & Maintenance Facility", through Contract# C-13-096A-12-20, and as certified for payment by project architect, ERO Architects.
Attachments:
D.
AI-47349
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of invoice 14-10-000023 for $2,088.92 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility (PO# 713423).
2. Acceptance and approval of request for payment of invoice 3060-14 for $1,684.80 submitted by Mata-Garcia Architects for the Linn San Manuel Emergency Service Building (PO# 701993).
3. Acceptance and approval of request for payment of Application No. 3 for $158,225.13 submitted by JCon Construction for the Linn San Manuel Emergency Service Building (PO# 712761).
4. Acceptance and approval of request for payment of invoice 3061-14(6th) for $4,563.00 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center (PO # 700944).
5. Acceptance and approval of request for payment of Application No. 6 for $355,471.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos (PO # 703489).
1. Acceptance and approval of request for payment of invoice 14-10-000023 for $2,088.92 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility (PO# 713423).
2. Acceptance and approval of request for payment of invoice 3060-14 for $1,684.80 submitted by Mata-Garcia Architects for the Linn San Manuel Emergency Service Building (PO# 701993).
3. Acceptance and approval of request for payment of Application No. 3 for $158,225.13 submitted by JCon Construction for the Linn San Manuel Emergency Service Building (PO# 712761).
4. Acceptance and approval of request for payment of invoice 3061-14(6th) for $4,563.00 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center (PO # 700944).
5. Acceptance and approval of request for payment of Application No. 6 for $355,471.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos (PO # 703489).
Attachments:
E.
AI-47408
1. Approval of Request for Payment-Application No. 12 in the amount of $124,518.40 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23
2. Acceptance & approval of Invoice No. 1147 in the amount of $3,831.46 submitted by contracted vendor, Prodigy Construction Management, LLC, C-13-276-09-10, for the provision of construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building Project."
2. Acceptance & approval of Invoice No. 1147 in the amount of $3,831.46 submitted by contracted vendor, Prodigy Construction Management, LLC, C-13-276-09-10, for the provision of construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building Project."
Attachments:
F.
AI-47256
Requesting approval to exercise the sixty (60) day extension as provided under the current contract between Hidalgo County Health & Human Services Department and Quest Diagnostics Clinical Laboratories, Inc. , for "Additional Lab Services" while procurement process is completed and have no lapse in services.
Attachments:
G.
AI-47334
Acceptance and approval of Invoice #11324951 in the amount of $3,788.64 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
H.
AI-47355
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324960- $ 2,235.00 for "La Homa ROW";
2. Invoice No. 11324962- $43,240.00 for "Liberty Road";
3. Invoice No. 11324968- $40,524.25 for "FM 494-Shary Road" ;
4. Invoice No. 11324977- $52,650.00 for "Mile 3".
1. Invoice No. 11324960- $ 2,235.00 for "La Homa ROW";
2. Invoice No. 11324962- $43,240.00 for "Liberty Road";
3. Invoice No. 11324968- $40,524.25 for "FM 494-Shary Road" ;
4. Invoice No. 11324977- $52,650.00 for "Mile 3".
Attachments:
I.
AI-47344
Add/Delete fuel card users:
1. Emergency Management - Delete Fuel Card User
2. Emergency Management - Add Fuel Card User
3. Texas A&M Agrilife Extension - Add Fuel Card User
2. Emergency Management - Add Fuel Card User
3. Texas A&M Agrilife Extension - Add Fuel Card User
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of November, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 18, 2014.
Signed this 18th day of November 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of November, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 18, 2014.
Signed this 18th day of November 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy