SPECIAL MEETING - November 18, 2014
BE IT REMEMBERED, that on this 18th day of November A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS November 18, 2014 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -47338
A. Approval of Settlement Statement from Valley Land Title Co, on Parcel #3 in the amount of $13,415.00 plus $1,246.99 for closing fee regarding Faysville project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval of Settlement Statement from Valley Land Title Co, on parcel #5 in the amount of $139,775.00 plus $2,235.34 for closing fees,regarding Faysville project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval of Settlement Statement from Valley Land Title Co, on parcel #5 in the amount of $139,775.00 plus $2,235.34 for closing fees,regarding Faysville project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5.
AI -47369
Bond Series 2013
Approval of the following Settlement Statements for parcels 41, 42,43,58 & 59 as they relate to the J-09 project. plus closing fee to Valley Land Title Co.
Parcel # 41, $35,189.00 plus settlement fee of $1,282.99
Parcel # 42, $42,385.00 plus settlement fee of $1,098.34
Parcel # 43, $55,518.00 plus settlement fee of $1,194.34
Parcel # 58 & 59, $55,000.00 plus settlement fee of $1,453.99
Approval of the following Settlement Statements for parcels 41, 42,43,58 & 59 as they relate to the J-09 project. plus closing fee to Valley Land Title Co.
Parcel # 41, $35,189.00 plus settlement fee of $1,282.99
Parcel # 42, $42,385.00 plus settlement fee of $1,098.34
Parcel # 43, $55,518.00 plus settlement fee of $1,194.34
Parcel # 58 & 59, $55,000.00 plus settlement fee of $1,453.99
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
6.
AI -47377
Authorization to acquire LJ Drainage Project Improvement out of the 2013 Bond Series asset acquisition proceeds for Precinct #2; subject to Drainage District, Auditing and Legal review.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
7.
AI -47375
A.) Requesting approval to rescind action taken on March 11, 2014; Agenda item no. AI-43463 (C) as it relates to advertising for RFB No. HCDD1-14-009-04-07 "Pipes & Box Culverts".
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
B.) Requesting approval to rescind action taken on June 17, 2014; Agenda item no. AI-44991 (B) as it relates to advertising for RFB No. HCDD1-14-017-07-16 "Pipes & Box Culverts".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joe Flores joined the meeting.
C.) Requesting approval to advertise for RFB No. HCDD1-14-033-12-18 " Reinforced Concrete Pipe -Tongue & Groove, Reinforced Concrete Pipe-Rubber Gasket, Polyethylene & HP Storm Polypropylene Pipe"
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a) (4) a professional services;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
E.) Presentation of scoring grid (for the purpose ranking by HCDD1 Board of Directors) of firms graded and evaluated through the District's approved "Pool" of Professional Engineers in connection with Professional Engineering Services required for "Pct. 2 - Las Milpas Road Crossing SFWC East of Alamo Road".
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Requesting approval for the Hidalgo County Drainage District No. 1 to negotiate Agreement for Professional Engineering Services with the number one ranked firm of R. GUTIERREZ ENGINEERING CORP.; for the provision of Professional Engineering Services required for "Pct. 2 - Las Milpas Road Crossing SFWC East of Alamo Road".
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
G.) Requesting approval of Change Order No. 5 with IPR South Central to extend contract time as it relates to Construction Contract No. TP07-13 "Pct. 2 Rado Drain Re-Route Project".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
H.) Requesting approval of Change Order No. 1 with RDH Site & Concrete, LLC to extend contract time due to rain days as it relates to Construction Contract No. HCDD1-14-010-05-06 "Pct. 2 Rural Drainage Development - Seminole Valley Subdivision Area Drainage Improvements".
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
I.) Requesting approval to advertise for RFB No. HCDD1-14-032-12-17 Main Floodwater Channel "Weir No. 5" Slope Repair.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
B.) Requesting approval to rescind action taken on June 17, 2014; Agenda item no. AI-44991 (B) as it relates to advertising for RFB No. HCDD1-14-017-07-16 "Pipes & Box Culverts".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joe Flores joined the meeting.
C.) Requesting approval to advertise for RFB No. HCDD1-14-033-12-18 " Reinforced Concrete Pipe -Tongue & Groove, Reinforced Concrete Pipe-Rubber Gasket, Polyethylene & HP Storm Polypropylene Pipe"
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a) (4) a professional services;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
E.) Presentation of scoring grid (for the purpose ranking by HCDD1 Board of Directors) of firms graded and evaluated through the District's approved "Pool" of Professional Engineers in connection with Professional Engineering Services required for "Pct. 2 - Las Milpas Road Crossing SFWC East of Alamo Road".
| FIRM NAME: | SCORE: | RANK: |
| R. GUTIERREZ ENGINEERING CORP. | 97 | 1 |
| LNV ENGINEERS | 96 | 2 |
| MELDEN & HUNT, INC. | 95 | 3 |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Requesting approval for the Hidalgo County Drainage District No. 1 to negotiate Agreement for Professional Engineering Services with the number one ranked firm of R. GUTIERREZ ENGINEERING CORP.; for the provision of Professional Engineering Services required for "Pct. 2 - Las Milpas Road Crossing SFWC East of Alamo Road".
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
G.) Requesting approval of Change Order No. 5 with IPR South Central to extend contract time as it relates to Construction Contract No. TP07-13 "Pct. 2 Rado Drain Re-Route Project".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
H.) Requesting approval of Change Order No. 1 with RDH Site & Concrete, LLC to extend contract time due to rain days as it relates to Construction Contract No. HCDD1-14-010-05-06 "Pct. 2 Rural Drainage Development - Seminole Valley Subdivision Area Drainage Improvements".
On motion by COMMISSIONER PCT. 2, HECTOR “TITO” PALACIOS, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
I.) Requesting approval to advertise for RFB No. HCDD1-14-032-12-17 Main Floodwater Channel "Weir No. 5" Slope Repair.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
8.
AI -47433
Request approval to issue manual payment after review and audit procedures have been completed:
Application for Payment No. 4-Retainage Release in the amount of $38,558.00 to FJW Construction LLC for Construction Contract No. HCDD1-13-023-11-19C-J09 Drain Improvements Ph.1 Construction.
Application for Payment No. 4-Retainage Release in the amount of $38,558.00 to FJW Construction LLC for Construction Contract No. HCDD1-13-023-11-19C-J09 Drain Improvements Ph.1 Construction.
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -47440
A. Request approval of a Resolution amending the delegating resolution previously approved on October 28, 2014.
B. Request approval of a Resolution amending terms of the 2007 series, Unlimited tax Improvement Bonds.
B. Request approval of a Resolution amending terms of the 2007 series, Unlimited tax Improvement Bonds.
On motion by COMMISSIONER PCT. 2, HECTOR PALACIOS, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval of A and B.
Vote: 5 - 0 - Unanimously
Attachments:
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, HECTOR PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 10.A and 10.B.
NO ACTION taken on Items 10.A and 10.B.
11.
Open Session:
Commissioner Hector "Tito" was not present.
Commissioner Hector "Tito" was not present.
A.
Real Estate Acquisition
Mr. Godfrey Garza announced for the Boards consideration, Parcel Number 57 on the JO9 Drainage Improvements belonging to Mrs. Rafael Romeo Reyes. It has an appraised value $8,786.00 and a counter and final offer of $10,786.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Godfrey Garza announced for the Boards consideration, Parcel Number 57 on the JO9 Drainage Improvements belonging to Mrs. Rafael Romeo Reyes. It has an appraised value $8,786.00 and a counter and final offer of $10,786.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.
Pending and/or Potential Litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
12.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
13.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
14.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of November, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 18, 2014.
Signed this 18th day of November 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 18th day of November, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 18, 2014.
Signed this 18th day of November 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy