SPECIAL MEETING - December 2, 2014
BE IT REMEMBERED, that on this 2nd day of December A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE HECTOR "TITO" PALACIOS HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 2, 2014 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the exception of Items 11.B and 11.C to be pulled for discussion.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2014 Intradepartmental transfers:
A.
AI-47604
2014- County Auditor's Office (1100)
Attachments:
B.
AI-47603
2014 - Pct. 2 CRC Alamo (1100)
Attachments:
C.
AI-47566
2014 - 93rd DC (1100)
Attachments:
D.
AI-47557
2014 - County Court #7 (1100)
Attachments:
E.
AI-47556
2014 - County Clerk (1100)
Attachments:
F.
AI-47562
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
G.
AI-47512
2014 - Health & Human Services Dept. / BBHW #2 (1293)
Attachments:
H.
AI-47513
2014 - Health & Human Services Dept. / BBHW (1293)
Attachments:
I.
AI-47499
2014 - Health & Human Services Dept. / Clinics (1100)
Attachments:
J.
AI-47535
2014 - Pct. #1 Sanitation (1100)
Attachments:
K.
AI-47574
2014 - Pct 2 Parks (1100)
Attachments:
L.
AI-47573
2014 - Pct 2 Rd Maint (1200)
Attachments:
M.
AI-47501
2014- Pct 4 Rd. Maint. (1200)
Attachments:
N.
AI-47498
2014 - I. T. Department (1100)
Attachments:
O.
AI-47497
2014 - I. T. Department (1100)
Attachments:
P.
AI-47482
2014 - Purchasing Dept. (1100)
Attachments:
Q.
AI-47478
2014 - Purchasing Dept. (1100)
Attachments:
R.
AI-47475
2014 - Public Defender's (1100)
Attachments:
S.
AI-47493
2014 - Constable Pct. #4 (1100)
Attachments:
T.
AI-47491
2014 - Constable Pct. #2 (1100)
Attachments:
U.
AI-47473
2014 - 370th District Court (1100)
Attachments:
V.
AI-47520
2014 - Tax Office (1100)
Attachments:
W.
AI-47514
2014 - County Judge (1100)
Attachments:
X.
AI-47504
2014 - WIC (1292)
Attachments:
Y.
AI-47328
2014 - WIC (1292)
Attachments:
Z.
AI-47527
2014 - Emergency Management (1100)
Attachments:
AA.
AI-47552
2014 - Executive Office (1100)
Attachments:
BB.
AI-47522
2014 - Sheriff's Dept. / Jail (1100)
Attachments:
CC.
AI-47467
2014 - Sheriff's Office SCAAP Grant FY 2011 (1284)
Attachments:
DD.
AI-47468
2014 - Sheriff's Office SCAAP Grant FY 2013 (1284)
Attachments:
EE.
AI-47480
2014 - Sheriff's Dept. / Jail (1100)
Attachments:
FF.
AI-47459
2014 - Sheriff's Dept. / Jail (1100)
Attachments:
GG.
AI-47508
2014 - Sheriff's Office (1284)
Attachments:
HH.
AI-47505
2014 - Sheriff's Office / Federal Sharing U.S. Dept. of Justice (1229)
Attachments:
3.
2014 Interdepartmental transfers:
A.
AI-47563
Health ADM (1100):
Interdepartmental Transfer from Health Adm (program 001) to Health Clinics (program 003) in the amount of $4,110.00 to cover anticipated expenses.
Interdepartmental Transfer from Health Adm (program 001) to Health Clinics (program 003) in the amount of $4,110.00 to cover anticipated expenses.
Attachments:
B.
AI-47540
Pct.1 SOA1341 (1303):
Approval of 2014 interdepartmental transfer within SOA1341 Fund 1303 from program (110) to program (184) in the amount of $10,680.77.
Approval of 2014 interdepartmental transfer within SOA1341 Fund 1303 from program (110) to program (184) in the amount of $10,680.77.
Attachments:
C.
AI-47502
Approval of 2014 interdepartmental transfer from Rd. Maint (program 007) to Restitution (program 125) in the amount of $ 3,000.00
Attachments:
4.
Planning Department:
A.
AI-47558
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-47399
District Attorney's Office - Monthly Checks Report - October 2014
6.
Membership Dues:
A.
AI-47384
County Clerk:
Requesting approval to pay the 2014-2015 (ASPA) American Society For Public Administration membership fees in the amount of $100.00 for Mr. Arturo Guajardo, Jr. with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2014-2015 (ASPA) American Society For Public Administration membership fees in the amount of $100.00 for Mr. Arturo Guajardo, Jr. with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-47428
398th D.C. (1100):
Approval to pay annual membership dues to the State Bar of Texas for Judge Aida Salinas, 398th District Court Judge, in the amount of $60.00 (req #267011) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the State Bar of Texas for Judge Aida Salinas, 398th District Court Judge, in the amount of $60.00 (req #267011) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
C.
AI-47526
Pct. 4 ADM (1200):
Requesting approval to pay $430 for International Right of Way Association membership dues for Mr. Jose Ochoa and Mr. Jesus Ozuna (req. #267102) with authority for the County Treasurer to issue the checks after review, audit, and processing procedures are completed.
Requesting approval to pay $430 for International Right of Way Association membership dues for Mr. Jose Ochoa and Mr. Jesus Ozuna (req. #267102) with authority for the County Treasurer to issue the checks after review, audit, and processing procedures are completed.
7.
Headstart:
A.
AI-47449
Approval of Children's Applications for Program Year 2014-2015
Attachments:
B.
AI-47450
Approval of Texas Department of Agriculture Meals/Snacks Monthly Report: October 2014
Attachments:
C.
AI-47448
Approval of Financial Report: October 2014
Attachments:
D.
AI-47453
Approval of Risk Management Quarterly Report
Attachments:
E.
AI-47451
Approval of Special Services Monthly Report: October 2014
Attachments:
F.
AI-47452
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D)Report (Pre-Assessment)
Attachments:
8.
Urban County:
A.
AI-47519
Request for approval of one (1) applicant in the City of La Joya and one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
9.
Budget & Management:
A.
AI-47548
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/01-15/2014 in the amount of $40,734.04 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/01-15/2014 in the amount of $40,734.04 and requesting approval of wire transfer.
Attachments:
B.
AI-47368
1. Approval of reimbursement in the amount of $1,214,698.90 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/08/14 to 11/21/14.
2. Approval of wire transfer to cover claims paid.
| 11/08-14/14 | $ 607,065.11 |
| 11/15-21/14 | $ 607,633.79 |
| TOTAL | $1,214,698.90 |
2. Approval of wire transfer to cover claims paid.
Attachments:
10.
Executive Office:
A.
AI-47602
Approval of 457 Plan hardship withdrawal request for employee #122335
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-47529
Requesting approval to pay property taxes owed in the amount or $313.20 in connection with the Texas Mexican Railway (Tract 4 Block No. 260 Lot No. 15) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-47531
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Palm Valley Estates, an Hidalgo County Pct 3 BCAP project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correction to read Palm Lake Estates.
Vote: 5 - 0 - Unanimously
Attachments:
C.
AI-47564
Acceptance and approval of Change Order No. 3 for an extension of sixty (60) additional days, epoxy flooring, metal soffit at porch, electric door strike in the total amount of $32,900.00 to Contract No. C-13-072A-11-19 with Couric Enterprises, LLC dba Foremost Construction as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of a Community Resource Center in San Carlos" with authority for County Judge, or Court Member to execute document.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with correction on amount to read $32,990.00.
Vote: 5 - 0 - Unanimously
D.
AI-47417
Acceptance and approval of request for Invoice Payment #20142117 as submitted by TEDSI Infrastructure Group in the amount of $20,237.79 amid Work Authorizatation No. 2-PO#698569-Contract #c-08-227-02-09 for Professional Engineering Services from September 01, 2014 to September 30, 2014.
Attachments:
E.
AI-47492
Pct. 4 Invoices:
1. Acceptance and approval of request for payment of invoice T580725 for $861.00 submitted by Terracon for the Mile 17.5 between Ware and Rooth Road project (PO# 705563).
1. Acceptance and approval of request for payment of invoice T580725 for $861.00 submitted by Terracon for the Mile 17.5 between Ware and Rooth Road project (PO# 705563).
Attachments:
F.
AI-47485
Requesting authority to exercise the First (1st) Year of the additional two (2) one (1) year term extensions (as provided in the current lease agreement) for the "Lease of Office Space in the City of Edinburg to House the 430th District Court" (under the same rates, terms and conditions) with the Honorable Joe E. Garcia, Trustee, in connection to Lease Agreement# C-13-055-01-22.
Attachments:
G.
AI-47489
Approval of payment for Invoice #2014-0166 in the amount of $2,507.35 for professional services, submitted by ERO Architects through Contract C-13-096-07-09 for the Pct 2 Equipment & Maintenance Facility.
Attachments:
H.
AI-47373
Judge's Office:
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a TASKalfa 3051ci PKG A through our membership/participation with (DIR) Department of Information Resources awarded vendor, Kyocera Mita America, Inc. / Nevill Business Machines, Inc., D/B/A: Nevill Imaging Solutions contract DIR-SDD-1664 through Requisition #266441 in the amount of $136.72/month-equipment, B/W impressions @ $44.20/month-service-overages @ $.0068 each & color impressions @ $78.00/month-service-overages @ $.039 with a total of $258.92/month, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a TASKalfa 3051ci PKG A through our membership/participation with (DIR) Department of Information Resources awarded vendor, Kyocera Mita America, Inc. / Nevill Business Machines, Inc., D/B/A: Nevill Imaging Solutions contract DIR-SDD-1664 through Requisition #266441 in the amount of $136.72/month-equipment, B/W impressions @ $44.20/month-service-overages @ $.0068 each & color impressions @ $78.00/month-service-overages @ $.039 with a total of $258.92/month, effective upon approval.
Attachments:
I.
AI-47490
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) due to no bids were recieved for: "Hidalgo County Health and Human Services -Laboratory Services" Bid No. 2014-415-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
J.
AI-47506
Requesting authority to adverise and approval of procurement packet (i.e., specifications - requirements, legal notice and Evaluation Criteria) as attached hereto for "RFQ-2014-270-Substance Abuse Treatment & Primary Care Center" for Hidalgo County Health and Human Services Department.
Attachments:
K.
AI-47507
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract for the:“Kitchen Equipment and Appliances Maintenance & Repairs Services” (on an as needed basis) for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with GREENWICH, INC. d/b/a COMMERCIAL KITCHEN PARTS & SERVICE, effective, 01/01/15, expires, 03/01/15 or (upon completion of the procurement process which ever comes first and is most advantageous to Hidalgo County).
L.
AI-47525
Due to funding requirements, requesting acceptance of a "Contribution-In-Aid-of Construction Agreement" (CIAC) with AEP Texas a Sole Source Vendor approved on AI#45513 (07-29-14), for the Installation of electrical facilities to serve Precinct No. 4 Sunflower Park in the total amount of $570.40 with authority for County Judge to sign agreement.
M.
AI-47345
Requesting approval to exercise the sixty (60) day extension as provided under the current contract between Hidalgo County and NTC Drug and Alcohol Testing Services for the provision of "Drug and Alcohol Testing for Hidalgo County Employees", under the same rates, terms and conditions.
N.
AI-47461
Add Fuel Card Users:
1. Headstart Program - Fuel Card Users
2. Constable Pct No. 4 - Fuel Card User
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of December, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 2, 2014.
Signed this 2nd day of December 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of December, 2014
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 2, 2014.
Signed this 2nd day of December 2014
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy