SPECIAL MEETING - January 6, 2015
BE IT REMEMBERED, that on this 6th day of January A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 6, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval for the exception of Item 8.A to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
AI-47816
2014 - WIC (1292)
Attachments:
B.
AI-47875
2014 - Elections Dept. (1100)
Attachments:
C.
AI-47843
2014 - District Clerk (1100)
Attachments:
D.
AI-47655
2014 - Constable Pct. 3 (1100)
Attachments:
E.
AI-47887
2014 - Constable Pct. 4 (1100)
Attachments:
3.
2015 Intradepartmental transfers:
A.
AI-47943
2015 - County Judge (1100)
Attachments:
B.
AI-47937
2015 - Pct 4 Drain Imprv. Prj. (1200)
Attachments:
4.
Planning Department:
A.
AI-47918
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
Attachments:
5.
Executive Officer - Valde Guerra:
A.
AI-47921
Right of Way:
North Alamo Water Supply Corporation: Tulipan Villas Subd.
1. Bore Wisconsin Road- from the centerline of Cesar Chavez Road go West 509.0 feet. Will bore Wisconsin Road from North to South with a 16" casing for a 8" waterline.
2. Bore Wisconsin Road- from the centerline of Cesar Chavez Road go West 565.4 feet. Will bore Wisconsin Road from North to South with a 16" PVC casing for a 8" waterline.
3. Bore Wisconsin Road- from the centerline of Cesar Chavez Road go West 4196.0 feet. Will bore Wisconsin Road from North to South with a 24" PVC casing for a 12" sewer line.
4. Wisconsin Road- from the centerline of Cesar Chavez Road go West 4196.0 feet. Will extend a 12" sewer line along the North side of Wisconsin Road going West for 888.0 feet.
Attachments:
6.
Tax Refunds:
A.
AI-47907
| Account Number | Payer | Amount |
| H0111.99.000.0001.10 | Rodeo Dental Pharr, Llc | $10,217.11 |
| K2400.00.000.0237.00 | First National Bank | $12,365.63 |
| R4390.01.000.0052.00 | Pena, Francisco & Raquel E | $5,688.46 |
Attachments:
B.
AI-47715
| Account Number | Payer | Amount |
| S5950.00.007.0001.05 | Jorge Rojas | $3,988.38 |
| W0100.00.040.0010.44 | Linebarger Goggan Blair & Sampson | $6,091.00 |
| W3800.00.197.0000.05 | Propel Financial Services Llc | $4,007.38 |
Attachments:
C.
AI-47908
| Account Number | Payer | Amount |
| S2979.00.00A.0001.00 | Heb Grocery Company Lp | $28,171.49 |
| S2979.00.00A.0002.00 | Shary Retail, Ltd | $41,331.80 |
| S2979.00.00A.0004.00 | Shary Retail, Ltd | $28,492.17 |
| S2979.00.00A.0006.00 | Shary Retail, Ltd | $7,342.00 |
| S2979.00.00A.0010.00 | Brinker International, Inc | $2,514.14 |
| S3003.00.000.005B.00 | Weingarten Shary South, Jv | $5,398.40 |
Attachments:
7.
Membership Dues:
A.
AI-47831
Texas A&M AgriLife Extension Service:
Requesting membership dues be approved for payment totaling $1,155.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
1. Epsilon Sigma Phi (ESP) for Andrea Valdez, Brad Cowan, Jose C. Gutierrez and Joanne Ureste in the amount of $230.00
2. District 12 Texas Association of Extension 4-H Agents (D12TAE4-HA) for Joanne Ureste, Andrea Valdez, Brad Cowan and Jose C. Gutierrez in the amount of $480.00
3. Texas Extension Association Family & Consumer Science (TEAFCS) for Andrea Valdez and Joanne Ureste in the amount of $225.00
4. District 12 Texas County Agricultural Agents Association (D12TCAAA) for Brad Cowan and Jose C. Gutierrez in the amount of $220.00
Requesting membership dues be approved for payment totaling $1,155.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
1. Epsilon Sigma Phi (ESP) for Andrea Valdez, Brad Cowan, Jose C. Gutierrez and Joanne Ureste in the amount of $230.00
2. District 12 Texas Association of Extension 4-H Agents (D12TAE4-HA) for Joanne Ureste, Andrea Valdez, Brad Cowan and Jose C. Gutierrez in the amount of $480.00
3. Texas Extension Association Family & Consumer Science (TEAFCS) for Andrea Valdez and Joanne Ureste in the amount of $225.00
4. District 12 Texas County Agricultural Agents Association (D12TCAAA) for Brad Cowan and Jose C. Gutierrez in the amount of $220.00
Attachments:
8.
County Judge's Office:
A.
AI-47869
Approval to process Gateway invoice order# 3593753-0 in the amount of $67.61 as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
9.
Budget & Management:
A.
AI-47863
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/01-15/2014 in the amount of $76,267.48 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/01-15/2014 in the amount of $76,267.48 and requesting approval of wire transfer.
Attachments:
B.
AI-47702
1. Approval of reimbursement in the amount of $668,410.49 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/06/14 to 12/19/14.
2. Approval of wire transfer to cover claims paid.
| 12/06-12/14 | $345,305.91 |
| 12/13-19/14 | $323,104.58 |
| TOTAL | $668,410.49 |
2. Approval of wire transfer to cover claims paid.
Attachments:
C.
AI-47905
Approval of payment for the Santa Cruz Irrigation District No. 15 for delinquent flat rate assessment fees for years 2009-2014 in the amount of $20,922.00, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-47938
Requesting approval of direct payment of all travel expenses related to Pct. #1 employee, Esteban Mata, for authorized travel to Texas A&M Engineering Extension Service in San Antonio, Texas with all supporting documentation attached for audit and processing by County Auditor and issuance of check through Hon. Norma G. Garcia, Hidalgo County Treasurer in the amount of $745.56 as a solution to addressing said expenditures using 2014 budget (general fund) as technical problems with ALIO prevented the Purchasing Department from processing the timely submitted 2014 Requisition #00267317 and generating an authorized Purchase Order.
Attachments:
B.
AI-47913
Authority to exercise the one (1) year extension option as provided under current contract for "Loading and Hauling of Dirt," for Precinct No. 2, under the same rates, terms, and conditions with Roy's Hauling Service, Inc.
Attachments:
C.
AI-47703
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County- (all funding sources, programs & entities)-"Repair -Removal-Installation of Mobile Radios, Computers and Other Misc. Equipment" RFB No.: 2015-017-00-00-SGS. Including the re-advertising of project in the event No Bids response are received and/or are rejected and project is still required.
Attachments:
D.
AI-47912
Approval to exercise the option to renew/extend for a sixty (60) day extension (as permitted in contract) with Matt Building Materials, Inc., under the same terms and condition for: "Construction Building Materials & Supplies" for Hidalgo County.
E.
AI-47924
Acceptance and approval of request for payment of invoice 14-12-000004 for $1,647.64 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility (PO# 713423).
Attachments:
F.
AI-47911
Pct. 4 Project Invoice:
Acceptance and approval of request for payment of invoice 14-12-000003 for $306.80 submitted by L&G Engineering Laboratory for the Sunflower Park ONSITE Project (PO# 707018).
Acceptance and approval of request for payment of invoice 14-12-000003 for $306.80 submitted by L&G Engineering Laboratory for the Sunflower Park ONSITE Project (PO# 707018).
Attachments:
G.
AI-47900
Acceptance and approval of request for Payment Application #1 in the total amount of $13,277.05 submitted by Herrera & Hunt Inc., in connection with the project: Hidalgo County Facilities Management -"Installation of two roof drains at the Old Administration Building", project No. 2014-269C-MSS through PO#714344.
Attachments:
H.
AI-47849
Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and evaluation criteria) as attached hereto for "RFP 2015-016-"License Professional Psychologist" for Hidalgo County - Judge Mario E. Ramirez Jr. Juvenile Justice Center.
Attachments:
I.
AI-47848
Requesting approval of 60 day (grace period) extension of current contracts for Pipes-Hidalgo County with the following while procurement process is completed so as to have no lapse in needed pipes:
1) Rio Valley Pipe-E-14-077-02-25
2) L & R Precast Concrete Works E-14-077a-02-25
3) HD Supply Waterworks E-14-077b-02-25
4) ACT Pipe and Supply E-14-077c-02-25
5) Contech Pipes E-14-077d-02-25
6) Ferguson Pipes-E-14-077e-02-25
1) Rio Valley Pipe-E-14-077-02-25
2) L & R Precast Concrete Works E-14-077a-02-25
3) HD Supply Waterworks E-14-077b-02-25
4) ACT Pipe and Supply E-14-077c-02-25
5) Contech Pipes E-14-077d-02-25
6) Ferguson Pipes-E-14-077e-02-25
Attachments:
- 6
- ACT pipes
- 4
- Contech Pipes-Extension Letter
- Rio Valley Contract
- LandR Precast-Contract
- HD Supply-Contract
- ACT Pipe-Contract
- Contech Pipes-Contract
- Ferguson Pipe-Contract
- 5
- Ferguson Pipes-Extension Letter
- 2
- HD Waterworks-Extension Letter
- 3
- LandR Precast-Extension Letter
- Rio Valley Pipe-Extension Letter
- 1
J.
AI-47846
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) for: "Hidalgo County-"Electrical Materials & Related Supplies" Services" Bid No. 2015-003-SMA including the re-advertising of project in the event bids are received and project is still required.
Attachments:
K.
AI-47787
Acceptance and approval of modified/up-dated Hidalgo County Purchasing Department Travel Program' Request Forms with same policies and procedures thus improving the efficiency in administering and managing the process.
Attachments:
L.
AI-47736
Authority to exercise the one (1) year extension option as provided under the current contract(s) for Hidalgo County "Turnkey Burial Services Including Cemetery Plots for Unidentified Pauper Remains" with Mid Valley Cemetery, Inc. dba/ Val Verde Memorial Gardens C-14-036- 01-21 under the same rates, terms, and conditions.
Attachments:
M.
AI-47722
Authority to exercise the one (1) year extension option as provided under the current contract(s) for Hidalgo County "Specialty Printing and Related Services" under the same rates, terms, and conditions for the following vendors:
1) C-13-153-01-28-Gulf Data Products/E.A. Stone Inc.
2) C-13-153a-01-28-Gateway Printing & Office Supplies
3) C-13-153b-01-28-Scott Merriman Inc.
2) C-13-153a-01-28-Gateway Printing & Office Supplies
3) C-13-153b-01-28-Scott Merriman Inc.
Attachments:
N.
AI-47842
Add fuel card users
1. Facilities Management- fuel card users
2. Adult Probation - fuel card users
1. Facilities Management- fuel card users
2. Adult Probation - fuel card users
Attachments:
O.
AI-47777
Add Fuel Card
1. Tax Office - Fuel Card
1. Tax Office - Fuel Card
Attachments:
P.
AI-47874
Add fuel card user:
1. Planning - Fuel card user
1. Planning - Fuel card user
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of January, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 6, 2015.
Signed this 6th day of JANUARY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of January, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 6, 2015.
Signed this 6th day of JANUARY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy