SPECIAL MEETING - January 6, 2015
BE IT REMEMBERED, that on this 6th day of January A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 6, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -47889
Approval of Elected Official Bond for Norma G. Garcia, County Treasurer
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
5.
AI -47917
A. Consideration and Adoption of Resolution authorizing Penalties Imposed under Texas Property Code Section 33.07 and 33.08
On motion by COMMISSIONER PCT.1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Consideration and Adoption of Resolution authorizing Penalties Imposed under Texas Property Code Section 33.11
On motion by COMMISSIONER PCT.1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT.1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Consideration and Adoption of Resolution authorizing Penalties Imposed under Texas Property Code Section 33.11
On motion by COMMISSIONER PCT.1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
6.
AI -47730
A. Presentation and discussion as it related to the Penitas Pump House rehabilitation and FEMA.
Mr. Godfrey Garza informed the Board of a meeting held with FEMA, Irrigation District Number 1, and Dannenbaum Engineering to discuss the Penita Pump House Rehabilitation. The meeting had a favorable outcome in which Dannenbaum will present three different options of reparation. Richard Seitz, Program Manager Dannenbaum Engineering, and Rusty McDaniels, Director Irrigation District No. 1, were present to briefly inform the Board of the the options and the direction the analysis is headed. Mr. Garza explained that they plan to make the pump house a part of the levee system. The engineer will present the three construction scenarios and the cost options to the Board.
B. Discussion and Direction in relation to existing drainage issues at Acosta Subdivision.
A development in Precinct 3 has had groundwater flooding the area. An analysis proved the water is not contaminated; therefore, they will evaluate the area and attempt to correct the issue in the future. For now, Commissioner Flores will continue to pump the water out.
Mr. Godfrey Garza informed the Board of a meeting held with FEMA, Irrigation District Number 1, and Dannenbaum Engineering to discuss the Penita Pump House Rehabilitation. The meeting had a favorable outcome in which Dannenbaum will present three different options of reparation. Richard Seitz, Program Manager Dannenbaum Engineering, and Rusty McDaniels, Director Irrigation District No. 1, were present to briefly inform the Board of the the options and the direction the analysis is headed. Mr. Garza explained that they plan to make the pump house a part of the levee system. The engineer will present the three construction scenarios and the cost options to the Board.
B. Discussion and Direction in relation to existing drainage issues at Acosta Subdivision.
A development in Precinct 3 has had groundwater flooding the area. An analysis proved the water is not contaminated; therefore, they will evaluate the area and attempt to correct the issue in the future. For now, Commissioner Flores will continue to pump the water out.
7.
AI -47885
Discussion and approval of acceptance to counter offer as it relates to J-09 drainage project land acquisition of parcel 60.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
8.
AI -47883
Request approval of Budget Amendment from District's CIP 2013 Bond Series Contingencies to fund budget shortage in the amount of $172,921.50 for Construction Contract no. HCDD1- 14-028-10-28 to M-5 Texas Enterprises for Drain Control Structures Weslaco North Lateral Base 1 and Drain Control Structure Monte Cristo Base 2 -Monte Cristo Alternate 1. BOD 10-28-14.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
9.
AI -47872
Approval to submit payments to Holt Cat on the following purchase orders:
PO#624155 for DZ#16 repairs at job site in the amount of $259.00
PO#625560 for DZ#18 in the amount of $388.68 for PM Kit exceeding purchase order by $39.00.
PO#624155 for DZ#16 repairs at job site in the amount of $259.00
PO#625560 for DZ#18 in the amount of $388.68 for PM Kit exceeding purchase order by $39.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
10.
AI -47734
Approval to submit payment to Beverly's Hardware in the amount of $12.59 on PO#625318, due to duplication of product.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
11.
AI -47920
Requesting approval of Change Order No.1 to Construction Contract No. HCDD1-13-022-04-29B Pct. 2 "FM 495 DRAIN-WISCONSIN ROAD FIELD CROSSING" with Rojas Heavy Equipment, LLC dba Rojas Construction & Paving an increase in the amount of $40,817.22.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO 'EDDIE' CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
12.
AI -47931
Request approval of an additional subconsultant of TEDSI Infrastructure Group for Precinct 1 - 2012 Bond Referendum Improvement Projects in accordance with that certain Agreement by and between Hidalgo County Drainage District #1 and TEDSI Infrastructure Group dated the 9th day of April, 2013.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
13.
AI -47939
Discussion regarding the status of all drainage projects to include those funded by 2006 & 2012 bonds and general fund.
Judge and Commissioners were given a handout listing the projects to be discussed and decided to plan a workshop in order to review each project.
Judge and Commissioners were given a handout listing the projects to be discussed and decided to plan a workshop in order to review each project.
14.
AI -47940
A. Discussion and approval of the job description for the position of Assistant General Manager.
B. Discussion and approval of salary for Assistant General Manager position.
C. Authorization to create Assistant General Manager position with appropriate slot number.
D. Approval to authorize Financial Officer to identify and allocate appropriate funding.
E. Approval to revise salary schedule.
NO ACTION was taken on Items 14.A - 14.E.
Commissioner Palacios recommended that a General Manager position also be discussed due to Mr. Garza's contract nearing it's end. He feels the Manager should also be a District employee, not a contracted firm. The Court decided they would discuss both the District Manager and the Assistant at the next meeting. Mrs. Chapa informed Commissioner Cantu that the job description was created with a combination of feedback from all the precincts, including Mr. Garza. She also stated that the Assistant position would be identical in responsibilities to that of the Manager with the inclusion of the word assist.
B. Discussion and approval of salary for Assistant General Manager position.
C. Authorization to create Assistant General Manager position with appropriate slot number.
D. Approval to authorize Financial Officer to identify and allocate appropriate funding.
E. Approval to revise salary schedule.
NO ACTION was taken on Items 14.A - 14.E.
Commissioner Palacios recommended that a General Manager position also be discussed due to Mr. Garza's contract nearing it's end. He feels the Manager should also be a District employee, not a contracted firm. The Court decided they would discuss both the District Manager and the Assistant at the next meeting. Mrs. Chapa informed Commissioner Cantu that the job description was created with a combination of feedback from all the precincts, including Mr. Garza. She also stated that the Assistant position would be identical in responsibilities to that of the Manager with the inclusion of the word assist.
15.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION was taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION was taken on this Item.
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 15.A and 15.B.
NO ACTION taken on Items 15.A and 15.B.
16.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 16.A and 16.B.
NO ACTION taken on Items 16.A and 16.B.
17.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION was taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION was taken on this Item.
18.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION was taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION was taken on this Item.
19.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of January, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on JANUARY 6, 2015.
Signed this 6th day of JANUARY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of January, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on JANUARY 6, 2015.
Signed this 6th day of JANUARY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy