SPECIAL MEETING - February 17, 2015
BE IT REMEMBERED, that on this 17th day of February A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS February 17, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present for the exception of Board Member Joseph Palacios.
All members of the Board were counted present for the exception of Board Member Joseph Palacios.
2.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
3.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
4.
AI -48470
A.) Requesting approval of the following personnel actions:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.) Requesting approval to advertise for RFQ No. HCDD1-15-003-03-18 "Professional Survey Services - Pool".
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
At this time, Commissioner Flores joined the meeting.
2013 BOND SERIES
C.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-14-032-12-17 "Main Floodwater Channel Weir No. 5 - Slope Repair". Foremost Paving Inc. in the amount of $285,730.00.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-13-024-09-26A "Drainage Improvements Project East Donna Drain - Flood Pump". SANCO General Contracting , Inc. in the amount of $845,824.66.
NO ACTION taken on this Item.
E.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-13-025-09-26B "Drainage Improvements Project Mercedes Lateral - Flood Pump". SANCO General Contracting, Inc. in the amount of $614,085.36.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
F.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-13-026-09-26C "Drainage Improvements Project South Mercedes Drain - Flood Pump". SANCO General Contracting, Inc. in the amount of $665,343.48.
NO ACTION taken on this Item.
| ACTION | SLOT No. | POSITION TITLE | BUDGETED SALARY |
| Delete | 66 | Motor Crane / Truck Driver | $41,527.36 |
| Create | 107 | Truck Driver | $32,628.00 |
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.) Requesting approval to advertise for RFQ No. HCDD1-15-003-03-18 "Professional Survey Services - Pool".
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
At this time, Commissioner Flores joined the meeting.
2013 BOND SERIES
C.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-14-032-12-17 "Main Floodwater Channel Weir No. 5 - Slope Repair". Foremost Paving Inc. in the amount of $285,730.00.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-13-024-09-26A "Drainage Improvements Project East Donna Drain - Flood Pump". SANCO General Contracting , Inc. in the amount of $845,824.66.
NO ACTION taken on this Item.
E.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-13-025-09-26B "Drainage Improvements Project Mercedes Lateral - Flood Pump". SANCO General Contracting, Inc. in the amount of $614,085.36.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
F.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-13-026-09-26C "Drainage Improvements Project South Mercedes Drain - Flood Pump". SANCO General Contracting, Inc. in the amount of $665,343.48.
NO ACTION taken on this Item.
Attachments:
5.
AI -48524
2013 BOND SERIES
Requesting approval of Change Order No.1 with Rojas Heavy Equipment LLC D/B/A Rojas Construction & Paving for Construction Contract No. HCDD1-14-011-04-29 "Pct. 4 North Seminary Drainage" as it relates to extension of Contract time due to lead time of materials. No amount associated with this Change Order.
Mr. Sesin clarified that the change order should state "Calender Days", not "Working Days".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval with correction.
Vote: 4 - 0 - Unanimously
Requesting approval of Change Order No.1 with Rojas Heavy Equipment LLC D/B/A Rojas Construction & Paving for Construction Contract No. HCDD1-14-011-04-29 "Pct. 4 North Seminary Drainage" as it relates to extension of Contract time due to lead time of materials. No amount associated with this Change Order.
Mr. Sesin clarified that the change order should state "Calender Days", not "Working Days".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval with correction.
Vote: 4 - 0 - Unanimously
Attachments:
6.
AI -48477
A. 2013 Bond Payments-Construction:
Request to issue manual payment once review and audit procedures are complete on the following items:
1. Request for payment no. 2-RDH Site & Concrete, LLC in the amount of $63,024.30 related to Construction Contract no. HCDD1-14-010-05-06 Pct.2 Rural Drainage Development-Seminole Valley Subdivision Area. PO#625110.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of Substantial Completion Certificate for Construction Contract No. HCDD1-14-010-05-06-Pct.2 Rural Drainage Development -Seminole Valley Subdivision Area. Project Engineer: R. Gutierrez Engineering, Inc. Contractor: RDH Site & Concrete, LLC.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Request Approval of Payment Application # 1 to Foremost Paving, Inc. in the amount of $87,035.81related to HCDD1-14-027-10-08-for the Improvements of the North Main Weir #1. PO#625973.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Request Approval of Payment Application # 2 to Foremost Paving, Inc. in the amount of $135,979.69 related to HCDD1-14-027-10-08-for the Improvements of the North Main Weir #1. PO#625973.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request approval of a Budget Amendment in the Amount of $ 6,631.76 from the Capital Project Bond Series Fund 133. This amount will be transferred from the contingencies account to fund the amounts needed for the Construction of the East Donna Drain.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Request to issue manual payment once review and audit procedures are complete on the following items:
1. Request for payment no. 2-RDH Site & Concrete, LLC in the amount of $63,024.30 related to Construction Contract no. HCDD1-14-010-05-06 Pct.2 Rural Drainage Development-Seminole Valley Subdivision Area. PO#625110.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of Substantial Completion Certificate for Construction Contract No. HCDD1-14-010-05-06-Pct.2 Rural Drainage Development -Seminole Valley Subdivision Area. Project Engineer: R. Gutierrez Engineering, Inc. Contractor: RDH Site & Concrete, LLC.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Request Approval of Payment Application # 1 to Foremost Paving, Inc. in the amount of $87,035.81related to HCDD1-14-027-10-08-for the Improvements of the North Main Weir #1. PO#625973.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Request Approval of Payment Application # 2 to Foremost Paving, Inc. in the amount of $135,979.69 related to HCDD1-14-027-10-08-for the Improvements of the North Main Weir #1. PO#625973.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request approval of a Budget Amendment in the Amount of $ 6,631.76 from the Capital Project Bond Series Fund 133. This amount will be transferred from the contingencies account to fund the amounts needed for the Construction of the East Donna Drain.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
AI -48520
Approval of Interlocal Cooperation Agreement between the Hidalgo County Drainage District No. 1 and the County of Hidalgo
On motion by BOARD MEMBER, JOE M. FLORES, seconded by BOARD MEMBER, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
8.
AI -48466
Discussion and possible action on a Resolution authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
Mr. Romeo Cantu, Communications Director for Perdue, Brandon Law Firm, presented the Board with a spiral notebook indicating the list of foreclosed properties pertaining to the Drainage District.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Romeo Cantu, Communications Director for Perdue, Brandon Law Firm, presented the Board with a spiral notebook indicating the list of foreclosed properties pertaining to the Drainage District.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 9.A and 9.B.
NO ACTION taken on Items 9.A and 9.B.
10.
Open Session:
A.
Real Estate Acquisition
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or Potential Litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
13.
Adjourn
On motion by BOARD MEMBER, A.C. CUELLAR, JR., seconded by BOARD MEMBER, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of February, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on FEBRUARY 17, 2015.
Signed this 17th day of FEBRUARY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of February, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on FEBRUARY 17, 2015.
Signed this 17th day of FEBRUARY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy