SPECIAL MEETING - March 3, 2015
BE IT REMEMBERED, that on this 3rd day of March A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 3, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present for the exception of Board Member Joseph Palacios.
All members of the Board were counted present for the exception of Board Member Joseph Palacios.
2.
Prayer
Raul Sesin led the Board and Audience in Prayer.
Raul Sesin led the Board and Audience in Prayer.
3.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
4.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board proceeded to Item 7.C.
The Board moved to approve the Consent Agenda.
The Board proceeded to Item 7.C.
5.
AI -48481
Discussion and approval granting Right Of Entry to Teague Nall & Perkins (TNP) in conjunction with TxDot to perform surveying services along HCDD1 drainage facilities along Chapin Road.
On motion by BOARD MEMBER, JOE M. FLORES, seconded by BOARD MEMBER, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
6.
AI -48615
Discussion and approval from Hidalgo County Irrigation District #2 allowing HCDD1 to cross a 24" RCP located at South Fork Lateral.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval of Interlocal Cooperation Agreement Between Delta Lake Irrigation District and Hidalgo County Drainage District No. 1 as it relates to joint use of right of way for purpose of maintenance, construction, repairs to drainage facilities.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval of Interlocal Cooperation Agreement Between Delta Lake Irrigation District and Hidalgo County Drainage District No. 1 as it relates to joint use of right of way for purpose of maintenance, construction, repairs to drainage facilities.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
7.
AI -48663
A.) Requesting approval to advertise for RFQ No. HCDD1-15-004-04-01 "Real Estate Appraisal Services - Pool".
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No. 1 for projects that require said services as set forth in the requirements stated in RFQ No. HCDD1-15-001-02-18 "PROFESSIONAL ENGINEERING SERVICES-POOL".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Discussion, consideration and possible action for AGUA Special Utitlity District to use Hidalgo County Drainage District No. 1 ditch system to run a force main.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2013 BOND SERIES
D.) Requesting approval of Change Order No. 1 with Foremost Paving, Inc. for Construction Contract No. HCDD1-14-003-02-11 "Pct. 4 West Main Drain Existing Weir Modification & Existing Concrete Slide Gate Control Structure Improvements". Extension of Contract time due to manufactures delay in material delivery. No amount associated with Change Order No.1
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
E.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No.HCDD1-13-024-09-26A "Drainage Improvements Project East Donna Drain-Flood Pump". SANCO General Contracting, Inc. in the amount of $845,824.66.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
F.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-13-026-09-26C "Drainage Improvements Project South Mercedes Drain - Flood Pump". SANCO General Contracting, Inc. in the amount of $665,343.48.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No. 1 for projects that require said services as set forth in the requirements stated in RFQ No. HCDD1-15-001-02-18 "PROFESSIONAL ENGINEERING SERVICES-POOL".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Discussion, consideration and possible action for AGUA Special Utitlity District to use Hidalgo County Drainage District No. 1 ditch system to run a force main.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2013 BOND SERIES
D.) Requesting approval of Change Order No. 1 with Foremost Paving, Inc. for Construction Contract No. HCDD1-14-003-02-11 "Pct. 4 West Main Drain Existing Weir Modification & Existing Concrete Slide Gate Control Structure Improvements". Extension of Contract time due to manufactures delay in material delivery. No amount associated with Change Order No.1
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
E.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No.HCDD1-13-024-09-26A "Drainage Improvements Project East Donna Drain-Flood Pump". SANCO General Contracting, Inc. in the amount of $845,824.66.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
F.) Requesting approval to accept bid and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-13-026-09-26C "Drainage Improvements Project South Mercedes Drain - Flood Pump". SANCO General Contracting, Inc. in the amount of $665,343.48.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
8.
AI -48676
Request approval to issue payment on the following items that were procured outside of District's purchasing guidelines:
AAMCO Inv no. 128057 dated 11-21-2014 in the amount of $65.00.
Grand Total $65.00
G&K Services Inv no. 1103477751 dated 11-26-14 in the amount of $35.70
G&K Services Inv no. 1103493897 dated 12-24-14 in the amount of $35.70
G&K Services Inv no. 1103497957 dated 12-31-14 in the amount of $35.70
G&K Services Inv no. 1103502007 dated 01-07-15 in the amount of $35.70
Grand Total $142.80
Mobile Relays Partners Inv no. AIR0034301 dated 12-01-14 in the amount of $501.39
Mobile Relays Partners Inv no. AIR0034432 dated 01-01-15 in the amount of $501.39
Mobile Relays Partners Inv no. AIR0034564 dated 02-01-15 in the amount of $501.39
Grand Total $1,504.17
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Board Member Eddie Cantu stepped away from the meeting.
AAMCO Inv no. 128057 dated 11-21-2014 in the amount of $65.00.
Grand Total $65.00
G&K Services Inv no. 1103477751 dated 11-26-14 in the amount of $35.70
G&K Services Inv no. 1103493897 dated 12-24-14 in the amount of $35.70
G&K Services Inv no. 1103497957 dated 12-31-14 in the amount of $35.70
G&K Services Inv no. 1103502007 dated 01-07-15 in the amount of $35.70
Grand Total $142.80
Mobile Relays Partners Inv no. AIR0034301 dated 12-01-14 in the amount of $501.39
Mobile Relays Partners Inv no. AIR0034432 dated 01-01-15 in the amount of $501.39
Mobile Relays Partners Inv no. AIR0034564 dated 02-01-15 in the amount of $501.39
Grand Total $1,504.17
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Board Member Eddie Cantu stepped away from the meeting.
Attachments:
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER, JOE M. FLORES, seconded by BOARD MEMBER, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 9.A and 9.B.
NO ACTION taken on Items 9.A and 9.B.
10.
Open Session:
A.
Real Estate Acquisition
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or Potential Litigation
Proceed as directed.
Proceed as directed.
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
13.
Adjourn
On motion by BOARD MEMBER, EDUARDO 'EDDIE' CANTU, seconded by BOARD MEMBER, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of March, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MARCH 3, 2015.
Signed this 3rd day of MARCH 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of March, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MARCH 3, 2015.
Signed this 3rd day of MARCH 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy