SPECIAL MEETING - March 17, 2015
BE IT REMEMBERED, that on this 17th day of March A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING March 17, 2015 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Court were counted present.
All members of the Court were counted present.
2.
Pledge of Allegiance
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
Judge Garcia led the Court and Audience in reciting the Pledge of Allegiance.
3.
Prayer
Virginia Townsend led the Court and Audience in Prayer.
Virginia Townsend led the Court and Audience in Prayer.
4.
Approval of Consent Agenda
The Court moved to approve the Consent Agenda.
The Court moved to approve the Consent Agenda.
5.
Open Forum
Fern McClaugherty expressed her concern over the contributions accepted by most Court members from private hospitals to support the Health Care Service District. She also expressed her concerns regarding the 75 cent increase in property taxes to support private hospitals, the fee increase to support the RMA, and the Resolution to the Historical Commission for the destruction of the Courthouse.
Sareth Garcia, LUPE member, commented that the colonias are still waiting to hear about the pilot program and would like to be invited to the meetings. She also invited the Court and Audience to their gathering celebrating Cesar Chavez on March 28, 2015 at 9 o’clock.
Opal Billman voiced her concern regarding land belonging to her and the heirs of her late husband that has been trespassed and stated that all documentation should be invalid. She added that she holds valid deeds to the land and wants the trespassers to vacate.
Fern McClaugherty expressed her concern over the contributions accepted by most Court members from private hospitals to support the Health Care Service District. She also expressed her concerns regarding the 75 cent increase in property taxes to support private hospitals, the fee increase to support the RMA, and the Resolution to the Historical Commission for the destruction of the Courthouse.
Sareth Garcia, LUPE member, commented that the colonias are still waiting to hear about the pilot program and would like to be invited to the meetings. She also invited the Court and Audience to their gathering celebrating Cesar Chavez on March 28, 2015 at 9 o’clock.
Opal Billman voiced her concern regarding land belonging to her and the heirs of her late husband that has been trespassed and stated that all documentation should be invalid. She added that she holds valid deeds to the land and wants the trespassers to vacate.
6.
County Judge's Office:
A.
AI-48932
Update on 2015 legislative activities
Bobby Villarreal informed the public and the Court of some updates regarding House Bill 11 and Senate Bill 3. They involve the Border Security Bill where any peace officer with four or more years of experience would qualify as a State Trooper. Judge Garcia also commented that the Border Security Bill has great potential of hurting the County's budget, yet 45 million dollars will be set aside to assist the border counties budgetary issues. He added that it is not known what will result from the Border Security Bill.
Bobby Villarreal informed the public and the Court of some updates regarding House Bill 11 and Senate Bill 3. They involve the Border Security Bill where any peace officer with four or more years of experience would qualify as a State Trooper. Judge Garcia also commented that the Border Security Bill has great potential of hurting the County's budget, yet 45 million dollars will be set aside to assist the border counties budgetary issues. He added that it is not known what will result from the Border Security Bill.
B.
AI-48933
Resolution to recommend the creation of a Unified Procurement Code for Texas
Mrs. Salazar explained that the Resolution would create standard procurement rules across Texas which would clear confusion throughout all political subdivisions regarding procurement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court proceeded to Item 21.A.
Mrs. Salazar explained that the Resolution would create standard procurement rules across Texas which would clear confusion throughout all political subdivisions regarding procurement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court proceeded to Item 21.A.
Attachments:
C.
AI-48923
Discussion, consideration, and approval of the Advancing Career Education Initiative (ACE), under the Hidalgo County Literacy Program, as authorized under Section 381.004(b)(6) of the Texas Local Government Code.
Mr. Leo explained that ACE is designed to develop comprehensive literacy programs with a focus on demand occupations such as the allied health care industry. In an effort to help residents achieve long-term self sufficiency,the program will benefit residents with barriers to employment.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Leo explained that ACE is designed to develop comprehensive literacy programs with a focus on demand occupations such as the allied health care industry. In an effort to help residents achieve long-term self sufficiency,the program will benefit residents with barriers to employment.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
D.
AI-48924
1. Approval of order and Interlocal Agreement by and among City of McAllen, Hidalgo County, and Tax Increment Reinvestment Zone Number One, City of McAllen, Texas, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval subject to legal review.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR. , the Court made a UNANIMOUS vote of approval subject to legal review.
Vote: 5 - 0 - Unanimously
2. Appointment of one (1) board member to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Number One, City of McAllen, Texas, Board of Directors (Bobby villarreal was previously appointed by court on 2/4/15)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval to appoint Judge Ramon Garcia as a board member on behalf of Hidalgo County and Bobby Villarreal as his alternate.
Vote: 5 - 0 - Unanimously
Attachments:
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on Items 7.A. 1 and 7.A.2.
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
NO ACTION taken on Items 7.A. 1 and 7.A.2.
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
Mr. Alex Palacios updated the Court and public with a brief presentation on the renovations to the Former Administration Building. He confirmed completion date to be April 17, 2015, and if more time were required, it would be two weeks at most.
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on Items 2 and 3.
The Court proceeded to Item 9.A.
1) Renovations to Former Administration Building 1st and 2nd Floors
Mr. Alex Palacios updated the Court and public with a brief presentation on the renovations to the Former Administration Building. He confirmed completion date to be April 17, 2015, and if more time were required, it would be two weeks at most.
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
NO ACTION taken on Items 2 and 3.
The Court proceeded to Item 9.A.
C.
AI-48930
This Item was discussed after 12.A.
Commissioner Joseph Palacios joined the meeting.
Discussion, consideration and all appropriate action to appoint an Interim Executive Director for Community Service Agency (CSA) to serve until such time as a permanent Executive Director is appointed
Mr. Guerra explained that the agency has a corresponding board that has a place in appointing the permanent Executive Director and in reviewing the bylaws, appointing an Interim is acceptable due to the urgency. He also stated it has been asked for the Auditor to conduct a financial audit as protocol due to the change in administration. Mr. Eufracio stated he was informed that they are unable to audit any federal government funding and would like formal approval to conduct such audit. Mr. Guerra confirmed that he will have the appropriate language acknowledging his request from the Auditors' Office.
Judge Garcia announced that due to the resignation of Executive Director, Maribel Navarro-Saenz, effective March 13, 2015, they need to appoint an Interim Executive Director and recommended Jaime Longoria. He stated that Mr. Longoria has been working closely with the agency and has adequate experience to be appointed as the interim Executive Director. Judge stated it may take approximately 30 days to find a permanent appointment.
Later in the meeting, Judge advised that Mr. Longoria will remain a County employee with no changes.
Commissioner Joseph Palacios joined the meeting.
Discussion, consideration and all appropriate action to appoint an Interim Executive Director for Community Service Agency (CSA) to serve until such time as a permanent Executive Director is appointed
Mr. Guerra explained that the agency has a corresponding board that has a place in appointing the permanent Executive Director and in reviewing the bylaws, appointing an Interim is acceptable due to the urgency. He also stated it has been asked for the Auditor to conduct a financial audit as protocol due to the change in administration. Mr. Eufracio stated he was informed that they are unable to audit any federal government funding and would like formal approval to conduct such audit. Mr. Guerra confirmed that he will have the appropriate language acknowledging his request from the Auditors' Office.
Judge Garcia announced that due to the resignation of Executive Director, Maribel Navarro-Saenz, effective March 13, 2015, they need to appoint an Interim Executive Director and recommended Jaime Longoria. He stated that Mr. Longoria has been working closely with the agency and has adequate experience to be appointed as the interim Executive Director. Judge stated it may take approximately 30 days to find a permanent appointment.
Later in the meeting, Judge advised that Mr. Longoria will remain a County employee with no changes.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval to appoint Jaime Longoria as Interim Director.
Vote: 5 - 0 - Unanimously
D.
AI-48817
Approval to accept settlement check from Pronto General Agency in the amount of $110.94 to settle County property damages claim. (Precinct 4)
On motion by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
E.
AI-48831
Approval to accept settlement check from State Farm Insurance Company in the amount of $2,097.62 to settle auto accident claim with County vehicle. (Facilities Management)
On motion by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
F.
AI-48832
Approval to accept settlement check from Empower Insurance Company in the amount of $448.40 to settle auto accident claim with County vehicle. (Constable P3)
On motion by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
G.
AI-48872
Approval to accept settlement Money Order from Ruben Gonzalez in the amount of $400.00 to settle auto accident claim with County vehicle. (Constable P4)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
H.
AI-48869
1. Approval to accept settlement offer from Apollo Managing General Agency in the amount of $8,855.00 to settle total loss auto accident claim with County vehicle. (Sheriff Office)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval to authorize Valde Guerra, Executive Officer, to sign Property Damage Release and Power of Attorney forms and any documents for title purposes to settle total loss auto claim with Apollo Managing General Agency.(Sheriff Office)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner A.C. Cuellar, Jr. stepped away from the meeting.
Commissioner Eddie Cantu asked Mr. Guerra if these Items could be placed on the Consent Agenda. Mr. Guerra explained that it has been practice of the court for purposes of discussion, if need be and stated he would look into a more efficient way to handle these type of Items.
Mr. Guerra commented on the claims against the County which are discussed within the Agenda are a result of the subrogation efforts on behalf of Hidalgo County. He stated that it is the effort to recuperate any losses to the county in order to replenish deficiencies as a result of accidents.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval to authorize Valde Guerra, Executive Officer, to sign Property Damage Release and Power of Attorney forms and any documents for title purposes to settle total loss auto claim with Apollo Managing General Agency.(Sheriff Office)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner A.C. Cuellar, Jr. stepped away from the meeting.
Commissioner Eddie Cantu asked Mr. Guerra if these Items could be placed on the Consent Agenda. Mr. Guerra explained that it has been practice of the court for purposes of discussion, if need be and stated he would look into a more efficient way to handle these type of Items.
Mr. Guerra commented on the claims against the County which are discussed within the Agenda are a result of the subrogation efforts on behalf of Hidalgo County. He stated that it is the effort to recuperate any losses to the county in order to replenish deficiencies as a result of accidents.
Attachments:
8.
Constables:
A.
AI-48873
Constable Precinct No. 1
1. Authorization and approval to apply for the 2015 Memorial Day Click-IT-Ticket Grant , funded by the Texas Department of Transportation.
2. Authorization for County Judge, as authorized official, to sign required documents.
1. Authorization and approval to apply for the 2015 Memorial Day Click-IT-Ticket Grant , funded by the Texas Department of Transportation.
2. Authorization for County Judge, as authorized official, to sign required documents.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of Items 1 and 2.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-48724
Constable Pct.1 (1220)
1. Approval of certification of revenues, as certified by the County Auditor, for the 2015 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of 2015 appropriation of funds for the Constable Pct.1 - LEOSE (1220) in the amount of $1,416.38
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner A.C. Cuellar, Jr. joined the meeting.
At this time, the Court proceeded to Item 9.C.
1. Approval of certification of revenues, as certified by the County Auditor, for the 2015 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of 2015 appropriation of funds for the Constable Pct.1 - LEOSE (1220) in the amount of $1,416.38
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner A.C. Cuellar, Jr. joined the meeting.
At this time, the Court proceeded to Item 9.C.
Attachments:
9.
Human Resources - Esther Cortez:
A.
AI-48894
Tax Office (1100) / Special Vehicle Inventory Fund (1246):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments:
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 03/23/15:
Mr. Paul Villarreal, Tax Assessor-Collector, came before the Court to request a waiver of the budget amendment policy regarding the Special Inventory Fund budget. The request was to supplement salaries of the nine positions listed above with no impact to the General Fund. Mr. Villarreal explained that the Special Inventory Fund is for the sole purpose of the Tax Assessor to use. Mr. Eufracio explained that special inventory tax is where dealers prepay their taxes and placed into an escrow account in which the money is invested throughout the year, thus earning interest. He stated that individuals that do not file the report on time, they are assessed a fine and a penalty. He added that the fine is deposited into the General Fund, but the penalty is deposited into an account under the tax assessor. He stated that those monies can be used to defray costs associated with administering the program. The fine and penalties have never been assessed until just last year in October. The issue he has is that the tax assessor now wants to use those funds to give pay raises in which those salaries were approved by Commissioners’ Court last year. Mr. Villarreal stated that he implemented and is enforcing this new program that will create additional duties for those individuals administering the program. Mrs. Josie Ramirez, DA’s Office, informed the Court that they have reviewed the statute and three Attorney General Opinions and found that the tax assessor is authorized to use the special fund without the control of Commissioners’ Court. One Opinion stated that he can use the funds to supplement the salaries of employees if it is in furtherance of the program. Judge Garcia stated that he does not agree in supplementing employees salaries just because there is money there, especially when no County employees have received a raise in four years. Mrs. Ramirez further informed the Court that if there is question on the use of the money, it would need to be challenged in a Court of Law. She stated that the Auditor is allowed to conduct an audit and advise the Commissioners’ Court of his findings. Mr. Crain, Legal Counsel, asked if he could meet with the DA’s office and Mr. Villarreal and continue with the Item later in the agenda.
The Item was revisited after Item 21.B.
Ms. Eva Mireles, Chief Deputy to the Tax Assessor, explained the additional duties each position will be performing to enforce the tax collection. Mr. Crain indicated that all was in order, but an effective date was not discussed. Mr. Villarreal stated he would like to begin the supplement for the next pay period. Mr. Eufracio further discussed the potential of the supplement funding dissipating. Mr. Villarreal stated that if that were to happen, they would notify the employees and discontinue the supplement.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the motion carried for Items 1 and 2 as follows:
AYE: Commissioner A.C. Cuellar, Jr., Commissioner Eddie Cantu, Commissioner Joe Flores, Commissioner Joseph Palacios
NAY: Judge Ramon Garcia
Judge Garcia reiterated his reasoning for being against the motion stating he feels it is unfair to the rest of the employees of the County.
3. Tax Office- Scofflaw Program (1100):
4. Approval of appropriation of funds for fund 1246.
5. Approval of revised salary schedules in accordance with Commissioners Court action.
Mr. Cruz stated they would address funding at a future meeting to appropriate funds from the Scofflaw Fund toward the salaries of these two positions.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of Items 3, 4, and 5.
Vote: 5 - 0 - Unanimously
At this time, Commissioner Joseph Palacios stepped away from the meeting.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments:
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 03/23/15:
| Action | Fund | Dept/ Program |
Slot# | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
Total Adjustment |
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0002 | Chief Deputy II |
$76,407.00 | $76,407.00 | -0- |
| 1246 | 140-003 | 0001 | -0- | $5,000.00 | $5,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0003 | Mgr. Tax Coll's Section |
$65,507.00 | $65,507.00 | -0- |
| 1246 | 140-003 | 0002 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0004 | Mgr. MV License Section |
$60,098.00 | $60,098.00 | -0- |
| 1246 | 140-003 | 0003 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0006 |
Mgr. Tax Assessing
Section |
$56,162.00 | $56,162.00 | -0- |
| 1246 | 140-003 | 0004 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0007 | Accounts Report Spec |
$54,349.00 | $54,349.00 | -0- |
| 1246 | 140-003 | 0005 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0008 | Accountant IV |
$52,002.00 | $52,002.00 | -0- |
| 1246 | 140-003 | 0006 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0012 | Accountant III |
$47,703.00 | $47,703.00 | -0- |
| 1246 | 140-003 | 0007 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0138 | Internal Auditor III |
$48,149.00 | $48,149.00 | -0- |
| 1246 | 140-003 | 0008 | -0- | $3,000.00 | $3,000.00 | ||
| Salary Adjustment (Increase) Create Cost Alloc |
1100 | 140-001 | 0005 | Chief Fraud Investigator |
$54,203.00 | $54,203.00 | -0- |
| 1246 | 140-003 | 0009 | -0- | $3,000.00 | $3,000.0 |
Mr. Paul Villarreal, Tax Assessor-Collector, came before the Court to request a waiver of the budget amendment policy regarding the Special Inventory Fund budget. The request was to supplement salaries of the nine positions listed above with no impact to the General Fund. Mr. Villarreal explained that the Special Inventory Fund is for the sole purpose of the Tax Assessor to use. Mr. Eufracio explained that special inventory tax is where dealers prepay their taxes and placed into an escrow account in which the money is invested throughout the year, thus earning interest. He stated that individuals that do not file the report on time, they are assessed a fine and a penalty. He added that the fine is deposited into the General Fund, but the penalty is deposited into an account under the tax assessor. He stated that those monies can be used to defray costs associated with administering the program. The fine and penalties have never been assessed until just last year in October. The issue he has is that the tax assessor now wants to use those funds to give pay raises in which those salaries were approved by Commissioners’ Court last year. Mr. Villarreal stated that he implemented and is enforcing this new program that will create additional duties for those individuals administering the program. Mrs. Josie Ramirez, DA’s Office, informed the Court that they have reviewed the statute and three Attorney General Opinions and found that the tax assessor is authorized to use the special fund without the control of Commissioners’ Court. One Opinion stated that he can use the funds to supplement the salaries of employees if it is in furtherance of the program. Judge Garcia stated that he does not agree in supplementing employees salaries just because there is money there, especially when no County employees have received a raise in four years. Mrs. Ramirez further informed the Court that if there is question on the use of the money, it would need to be challenged in a Court of Law. She stated that the Auditor is allowed to conduct an audit and advise the Commissioners’ Court of his findings. Mr. Crain, Legal Counsel, asked if he could meet with the DA’s office and Mr. Villarreal and continue with the Item later in the agenda.
The Item was revisited after Item 21.B.
Ms. Eva Mireles, Chief Deputy to the Tax Assessor, explained the additional duties each position will be performing to enforce the tax collection. Mr. Crain indicated that all was in order, but an effective date was not discussed. Mr. Villarreal stated he would like to begin the supplement for the next pay period. Mr. Eufracio further discussed the potential of the supplement funding dissipating. Mr. Villarreal stated that if that were to happen, they would notify the employees and discontinue the supplement.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the motion carried for Items 1 and 2 as follows:
AYE: Commissioner A.C. Cuellar, Jr., Commissioner Eddie Cantu, Commissioner Joe Flores, Commissioner Joseph Palacios
NAY: Judge Ramon Garcia
Judge Garcia reiterated his reasoning for being against the motion stating he feels it is unfair to the rest of the employees of the County.
3. Tax Office- Scofflaw Program (1100):
| Action | Dept/ Program |
Slot# | Position Title | Proposed Budgeted Salary |
| Create | 140-004 | 0001 | Scofflaw Deputy Clerk I | $30,000.00 |
| Create | 140-004 | 0002 | Scofflaw Deputy Clerk I | $30,000.00 |
4. Approval of appropriation of funds for fund 1246.
5. Approval of revised salary schedules in accordance with Commissioners Court action.
Mr. Cruz stated they would address funding at a future meeting to appropriate funds from the Scofflaw Fund toward the salaries of these two positions.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of Items 3, 4, and 5.
Vote: 5 - 0 - Unanimously
At this time, Commissioner Joseph Palacios stepped away from the meeting.
Attachments:
B.
AI-48805
Tax Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions, effective next full pay period (03/23/15):
2. Approval of revised salary schedule in accordance with Commissioners Court approval.
Mr. Eufracio commented that the revised salary schedule was not attached. Mr. Silguero replied that the Budget office indicated that the revised salary schedule would be submitted upon the approval of Commissioners' Court.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval of Items 1 and 2 subject to providing the revised salary schedule.
Vote: 4 - 0 - Unanimously
The Court proceeded to Item 12.A.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions, effective next full pay period (03/23/15):
| Action | Slot# | Dept/ Program |
Position Title | Current Budgeted Salary/ Allowance |
| Delete | 0020 |
140-001
|
Deputy Clerk III |
$40,347.00 |
| Auto Allowance (Remove) | $1,500.00 | |||
| Delete | 0035 | 140-001 | Deputy Clerk II | $35,651.00 |
| Delete | 0123 |
140-001 |
Administrative Asst III |
$33,917.00 |
| Auto Allowance (Remove) | $1,500.00 | |||
| Delete | 0127 | 140-001 | Deputy Clerk I | $26,924.00 |
| Delete | 0137 | 140-001 | Accountant I | $32,769.00 |
| Auto Allowance (Add) | 0168 | 140-001 | Executive Asst I | $1,500.00 |
| Auto Allowance (Add) | 0169 | 140-001 | Executive Asst II | $1,500.00 |
| Create | 0172 | 140-001 | Deputy Clerk II | $30,000.00 |
| Create | 0173 | 140-001 | Deputy Clerk II | $30,000.00 |
| Create | 0174 | 140-001 | Deputy Clerk II | $30,000.00 |
| Create | 0175 |
140-001 |
Budget Clerk II |
$32,620.00 |
| Auto Allowance (Add) | $1,500.00 | |||
| Create | 0176 | 140-001 | Data Entry Clerk II | $20,235.00 |
| Create | 0177 | 140-001 | Data Entry Clerk II | $20,235.00 |
2. Approval of revised salary schedule in accordance with Commissioners Court approval.
Mr. Eufracio commented that the revised salary schedule was not attached. Mr. Silguero replied that the Budget office indicated that the revised salary schedule would be submitted upon the approval of Commissioners' Court.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval of Items 1 and 2 subject to providing the revised salary schedule.
Vote: 4 - 0 - Unanimously
The Court proceeded to Item 12.A.
Attachments:
C.
AI-48927
92nd DC (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next pay period of 03/23/2015:
3. Approval of revised salary schedule in accordance with Commissioners Court action.
Mr. Guerra explained that it was intended for these positions to take effect when the the new district judge took office in January, but was not done.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval of Items 1 - 3 subject to Auditor's receipt of the revised salary schedule.
Vote: 5 - 0 - Unanimously
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next pay period of 03/23/2015:
| Action | Slot No. | Dept/Program | Current Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Adjustment |
| Salary Adjustment (Decrease) |
0002 | 001-001 | Court Coordinator | $76,249.00 | $66,000.00 | ($10,249.00) |
| Salary Adjustment (Decrease) |
0003 | 001-001 | Bailiff | $52,207.00 | $49,381.00 | ($2,826.00) |
| Salary Adjustment (Increase) |
0004 | 001-001 | Assistant Court Coordinator | $48,925.00 | $62,000.00 | $13,075.00 |
3. Approval of revised salary schedule in accordance with Commissioners Court action.
Mr. Guerra explained that it was intended for these positions to take effect when the the new district judge took office in January, but was not done.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval of Items 1 - 3 subject to Auditor's receipt of the revised salary schedule.
Vote: 5 - 0 - Unanimously
Attachments:
D.
AI-48718
Sheriff's Office - Jail (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions, effective next full pay period (03/23/15):
3. Approval of revised salary schedule in accordance with Commissioners Court action.
Mr. Eufracio had a concern over funding was not identified and the the revised salary schedule was not attached. Ms. Cortez explained that the revised salary schedule will be submitted after Commissioners' Court approval. Mr. Guerra explained that they cannot presume the Court will approve the items and if approved funding would then be addressed.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval of Items 1 - 3.
Vote: 5 - 0 - Unanimously
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval and consideration of the following personnel actions, effective next full pay period (03/23/15):
| Action | Slot# | Dept/Program | Position Title | Current/Proposed Budgeted Salary |
| Delete | 0398 | 280-002 | Community Service Specialist | ($31,404.00) |
| Create | 0424 | 280-002 | Plumber I | $32,928.00 |
3. Approval of revised salary schedule in accordance with Commissioners Court action.
Mr. Eufracio had a concern over funding was not identified and the the revised salary schedule was not attached. Ms. Cortez explained that the revised salary schedule will be submitted after Commissioners' Court approval. Mr. Guerra explained that they cannot presume the Court will approve the items and if approved funding would then be addressed.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval of Items 1 - 3.
Vote: 5 - 0 - Unanimously
Attachments:
E.
AI-48711
DA Criminal (1100) / DA Investigation HB65 (1223):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next pay period of 03/23/2015:
3. Approval of revised salary schedules in accordance with Commissioners Court action.
Mr. Eufracio stated the revised salary schedule was not attached.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of Items 1 - 3.
Vote: 5 - 0 - Unanimously
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, approval, and consideration of the following personnel actions, effective next pay period of 03/23/2015:
| Action | Slot# | Dept/ Program |
Current Position Title |
Current Salary |
Proposed Salary |
Net Change |
Salary Adjustment
|
0052 | 080-002 | Accountant IV |
$48,644.00 | $46,322.00 | $(2,322.00) |
| 0033 | 080-007 | $6,678.00 | $6,678.00 | 0.00 | ||
| Totals: | $55,322.00 | $53,000.00 | $(2,322.00) | |||
Salary Adjustment |
0085 | 080-002 | Administrative Asst I |
$24,087.00 | $26,409.00 | $2,322.00 |
| 0089 | 080-007 | $4,913.00 | $ 4,913.00 | 0.00 | ||
| Totals: | $29,000.00 | $31,322.00 | $2,322.00 | |||
3. Approval of revised salary schedules in accordance with Commissioners Court action.
Mr. Eufracio stated the revised salary schedule was not attached.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of Items 1 - 3.
Vote: 5 - 0 - Unanimously
Attachments:
F.
AI-48776
Pct 2 Admin & Rd. Maintenance (1200) / Planning & Engineering Department (1200):
1. Approval to change the funding source from Pct 2 Administration & Rd Maintenance to Planning & Engineering to the following (5) positions/employees:
2. Approval to revise the salary schedules in accordance with Commissioners Court action.
Mr. Eufracio stated funding was not identified and the revised salary schedule was not attached.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Guerra stated the revised salary schedule would be sent to the Auditor's office after this approval.
Judge Garcia stepped away from the meeting.
1. Approval to change the funding source from Pct 2 Administration & Rd Maintenance to Planning & Engineering to the following (5) positions/employees:
| EMPLOYEE NO. | POSITION TITLE |
CURRENT SLOT NO. |
CURRENT ACCOUNT NAME/NO. | PROPOSED SLOT NO. |
PROPOSED ACCOUNT NAME/NO. |
| 204544 | CONSTRUCTION INSPECTOR | 0087 | PCT 2 RD MAINTENANCE 5-1200-431-00-122-006-0 |
0003 | PLANNING & ENGINEERING 5-1200-431-00-210-002-0 |
| 175412 | ENGINEERING TECHNICIAN IV | 0088 | 0004 | ||
| 196142 | ENGINEERING TECHNICIAN IV | 0089 | 0005 | ||
| 166618 | CONSTRUCTION INSPECTOR | 0094 | 0006 | ||
| 204170 | FIELD OPERATIONS INSPECTOR |
0017 | PCT 2 ADMINISTRATION 5-1200-431-00-122-005-0 |
0007 |
2. Approval to revise the salary schedules in accordance with Commissioners Court action.
Mr. Eufracio stated funding was not identified and the revised salary schedule was not attached.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Guerra stated the revised salary schedule would be sent to the Auditor's office after this approval.
Judge Garcia stepped away from the meeting.
10.
District Attorney's Office:
A.
AI-48910
Juvenile Drug Court Program Grant:
Requesting approval of resolution and approval to ratify the grant application for the Juvenile Drug Court Program from the Criminal Justice Division (CJD) of the Governor’s Office.
Mr. Eufracio commented that the Resolution was not attached and the cash match funds have not been identified. Mr. Cruz stated the cash match would be identified from the contingency account and if they are awarded the grant, they would transfer the funds out into the grant fund.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Requesting approval of resolution and approval to ratify the grant application for the Juvenile Drug Court Program from the Criminal Justice Division (CJD) of the Governor’s Office.
Mr. Eufracio commented that the Resolution was not attached and the cash match funds have not been identified. Mr. Cruz stated the cash match would be identified from the contingency account and if they are awarded the grant, they would transfer the funds out into the grant fund.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.
AI-48908
Domestic Violence Specialty Prosecutor Program Grant:
Requesting approval of resolution and approval to ratify the grant application for the Domestic Violence Specialty Prosecutor Program from the Criminal Justice Division (CJD) of the Governor’s Office.
Mr. Eufracio stated funding was not identified. Mr. Cruz asked that the cash match be reserved from the contingency account and once the grant is awarded, the funds would be transferred out.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Requesting approval of resolution and approval to ratify the grant application for the Domestic Violence Specialty Prosecutor Program from the Criminal Justice Division (CJD) of the Governor’s Office.
Mr. Eufracio stated funding was not identified. Mr. Cruz asked that the cash match be reserved from the contingency account and once the grant is awarded, the funds would be transferred out.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
11.
Sheriff's Office:
A.
AI-48828
Authorization and Approval to apply for the FY2015 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-48720
Requesting consideration and approval on the acceptance of a donation of one (1) male Shepherd dog to the Hidalgo County Sheriff's Office by Francisco Guerrero. The K-9 will be used for law enforcement functions. Upon the K-9's retirement, separation and/or impeding medical conditions the K-9 will be returned to Francisco Guerrero.
Mr. Eufracio felt the condition of having to return the dog at retirement to the previous owner, or any conditional circumstances as such, is a conditional acceptance. He stated that legal counsel, Mr. Crain, has opined that the county cannot accept a donation upon conditional circumstances.
Commissioner Joe Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Mr. Eufracio felt the condition of having to return the dog at retirement to the previous owner, or any conditional circumstances as such, is a conditional acceptance. He stated that legal counsel, Mr. Crain, has opined that the county cannot accept a donation upon conditional circumstances.
Commissioner Joe Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
12.
Tax Office - Paul Villarreal:
A.
AI-48735
This Item was discussed after Item 9.B. Commissioner Joseph Palacios was not present for the vote.
Presentation for discussion, consideration, acceptance and approval of a New Car Dealer Agreement between Hidalgo County and Penske Automotive Group (PAG McAllen T1, LLC DBA Toyota of Pharr and PAG McAllen H1, LLC DBA Hyundai of Pharr). Dealer desires to act as an agent of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. Penske Automotive Group agrees to comply with the requirements of the WebDealer System of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
The Court proceeded to Item 7.C.
Presentation for discussion, consideration, acceptance and approval of a New Car Dealer Agreement between Hidalgo County and Penske Automotive Group (PAG McAllen T1, LLC DBA Toyota of Pharr and PAG McAllen H1, LLC DBA Hyundai of Pharr). Dealer desires to act as an agent of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. Penske Automotive Group agrees to comply with the requirements of the WebDealer System of the Texas Department of Motor Vehicles and will furnish and maintain any necessary equipment.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
The Court proceeded to Item 7.C.
Attachments:
13.
Health & Human Services Department - Eddie Olivarez
A.
AI-48853
Requesting approval to submit grant application to renew the Infectious Disease Control Unit program in the amount of $73,450.00 for the period of 09/01/2015 through 08/31/2016
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-48854
Requesting approval to accept the Health Promotions & Chronic Disease Prevention grant contract amendment #2015-047239-001A. The purpose of this Amendment is to change the Statement of Work to read contractor will submit monthly reports as directed by DSHS. This Amendment is effective 03/17/2015.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
C.
AI-48664
Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the Sliding Fee Schedules effective March 17, 2015. The Sliding Fee Schedules have been revised based on the Federal Poverty Level.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
At this time, Commissioner Joe Flores joined the meeting.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
At this time, Commissioner Joe Flores joined the meeting.
Attachments:
D.
AI-48616
Requesting approval of the Data Use Agreement between The Texas Health and Human Services Enterprise and Hidalgo County Health Department. The purpose of this Agreement is to facilitate creation, receipt, maintenance, use, disclosure or access to Confidential Information and describe rights and obligations with respect to the Confidential Information and the limited purpose for which the Contractor may create, receive, maintain, use, disclose or have access to Confidential Information.
Mr. Olivarez explained that the Data Use Agreement must be in place regarding any Federal Government money and data exchange between the County and the Federal Government transmitted via internet/digital means. He also recommended the County procure Cyber Insurance.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Olivarez explained that the Data Use Agreement must be in place regarding any Federal Government money and data exchange between the County and the Federal Government transmitted via internet/digital means. He also recommended the County procure Cyber Insurance.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
AI-48614
1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $81,512.85. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $81,512.85.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval of Items 1 and 2.
Vote: 4 - 0 - Unanimously
Commissioner Joe Flores stepped away from the meeting.
2. Requesting approval to appropriate the MAC budget in the amount of $81,512.85.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval of Items 1 and 2.
Vote: 4 - 0 - Unanimously
Commissioner Joe Flores stepped away from the meeting.
Attachments:
F.
AI-48773
CPS / HAZARDS (1293)
Requesting approval to notify the Texas Department of State Health Services to end the CPS/HAZARDS grant contract #2015-001134-01 on 06/30/2015. The purpose is to initiate debundling of state contracts to commence new grant contract with federal program fiscal year of 07/01/2015.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Joe Flores joined the meeting.
Requesting approval to notify the Texas Department of State Health Services to end the CPS/HAZARDS grant contract #2015-001134-01 on 06/30/2015. The purpose is to initiate debundling of state contracts to commence new grant contract with federal program fiscal year of 07/01/2015.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Joe Flores joined the meeting.
Attachments:
G.
AI-48777
For clarification purposes of action taken by Commissioner's Court on 10/14/14, AI-46739 to include additional furnishings & equipment conveyed by the Texas Department of State Health Services for the John Austin Pena Center.
Mr. Olivarez announced that they are including additional furnishings and equipment totaling $195,608.00 that were obtained their own funding sources and not the County's general fund.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Mr. Olivarez announced that they are including additional furnishings and equipment totaling $195,608.00 that were obtained their own funding sources and not the County's general fund.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
H.
AI-48612
Requesting approval of the Memorandum of Understanding between Remote Area Medical and The County of Hidalgo. Remote Area Medical in conjunction with Operation Lone Star will provide free expanded medical services to the residents of Hidalgo County.
Mr. Olivarez informed the Court that they will be providing free dental services at Palmview High School in La Joya and at PSJA High School at PSJA school district.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Olivarez informed the Court that they will be providing free dental services at Palmview High School in La Joya and at PSJA High School at PSJA school district.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
I.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
J.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
NO ACTION taken on this Item.
NO ACTION taken on this Item.
2.
AI-48733
Approval to pay Safeguard Universal, LLC invoice 25621 in the amount of $1,410.00 (PO 719506)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
14.
Emergency Management - Ricardo Saldana:
A.
AI-48891
1. Presentation, discussion and authorization to allow Ricardo Saldana, Hidalgo County Emergency Management Coordinator, to sign any and all documents related to the 800MHz transition process of the county’s radio system as required by the FCC.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Presentation, discussion and authorization to submit written notice of change to Motorola Solutions and Sprint Nextel of Texas, Inc.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Presentation, discussion and authorization to submit written notice of change to Motorola Solutions and Sprint Nextel of Texas, Inc.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
15.
IT Department - Renan Ramirez
A.
AI-48702
DISTRICT ATTORNEY'S OFFICE
Authorization and approval to purchase new wireless device with service through the County' membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval to purchase new wireless device with service through the County' membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Description: | Employee Name / ID: | Service Plan: |
| New Data Card Activation | Cynthia Sepulveda / 057886 | 4G Mobile Broadband Unlimited @ $37.99/month |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
16.
Urban County - Diana Serna:
A.
AI-48936
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase furniture for the Dr. Hector P. Garcia Memorial Library. Purchase will be made from Library Interiors of Texas (contract # 14/022CG-07) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners awarded vendor. The total amount of purchase is $15,374.59, utilizing FY 27 (2014) Public Service (General) – Library funds and the City of Mercedes General funds.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-48937
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase equipment for the Mercedes Recreational Center. Purchase will be made from CDW-G, Inc.(contract # NJPA 100614 technology catalog) an approved vendor through Hidalgo County’s membership and participation with the National Joint Powers Alliance. The total amount of purchase is $11,699.84, utilizing FY 27 (2014) Public Service (General) - Mercedes Recreational Center funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-48893
Urban County Program on behalf of the City of Weslaco is requesting authority to purchase five (5) seat lounge sofas for the Public Library. Purchase will be made from Gateway Printing & Office Supply, Inc. (TXMAS # 11-71050) an approved vendor through Hidalgo County’s membership and participation with TXMAS. The total amount of purchase is $5,393.90, utilizing FY 25 (2012) Weslaco – Public Service (general) line item.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Judge Garcia joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Judge Garcia joined the meeting.
D.
AI-48874
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase thirty (30) computers for the Mercedes Recreational Center. Purchase will be made from Dell (contract # DIR-SDD-1951) an approved vendor through Hidalgo County’s membership and participation with the Department of Information Resources. The total amount of purchase is $24,277.50, utilizing FY 27 (2014) Public Service (General) - Mercedes Recreational Center funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner Joe Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner Joe Flores stepped away from the meeting.
Attachments:
E.
AI-48704
Requesting authorization to amend the subrecipient contract with Mujeres Unidas under the Emergency Solutions Grant (ESG) Program for FY 2014. The amendment will not change the current budget, but will delete the Rapid Re-Housing activities. This will allow Mujeres Unidas to serve more participants through their facility operations.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Joe Flores joined the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Joe Flores joined the meeting.
Attachments:
F.
AI-48731
Urban County Program on behalf of the City of Mercedes is requesting approval for the purchase and shipping of two (2) commercial grade arcade consoles for the Mercedes Recreational Center from Game Room Champ Store in the total amount of $5,399.98, utilizing FY 27 (2014) Public Service (General) - Mercedes Recreational Center funds.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
G.
AI-48654
Urban County Program is requesting authority to purchase computer equipment through Hidalgo County’s membership and participation with DIR (Department of Information Resources) approved vendor DELL Marketing, LP., (contract # DIR-SDD-1951) in the amount of $31,446.48 (quotes attached hereto) to include shipping fees. Common Fund under UCP Year 22 (2009) Public Facility Improvements (Peñitas Library) funds will be utilized.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
H.
AI-48768
The Urban County Program on behalf of City of Peñitas, is requesting consideration and action to approve a purchase order to 2GS, LLC in the amount of $24,448.00 for a Street Improvements project, utilizing funds from the UCP Year 25 (2012).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
17.
Auditor's Office - Ray Eufracio:
A.
AI-48816
Requesting approval to submit the "Pro Rata Tobacco Settlement Distribution County Expenditure Statement - 2015" to the Department of State Health Services, and authorize County Judge to execute the report.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court proceeded to Item 19.A.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court proceeded to Item 19.A.
18.
Planning Department - T.J. Arredondo:
A.
AI-48741
1. Final Approval with Financial Guarantee
a. Sunflower Gardens Subdivision – Pct. 4 (Richard Ruppert)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court proceeded to Item 20.A.
a. Sunflower Gardens Subdivision – Pct. 4 (Richard Ruppert)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court proceeded to Item 20.A.
Attachments:
19.
Precinct #2 - Comm. Cantu:
A.
AI-48856
1. Approval of Amendment No. 1 to Interlocal Cooperation Agreement between Hidalgo County Drainage District No. 1 and Hidalgo County (LJ Drain)
Mr. Eufracio stated that the agreement indicated the wrong date and asked if it had been corrected and legal review and approval was not documented. It was confirmed that the date had been corrected and Mr. Crain informed Mr. Eufracio that their firm drafted the agreement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of Closing documents for Sale of certain real property known as LJ Drain and Authority for County Judge to execute same
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Eufracio stated that the agreement indicated the wrong date and asked if it had been corrected and legal review and approval was not documented. It was confirmed that the date had been corrected and Mr. Crain informed Mr. Eufracio that their firm drafted the agreement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of Closing documents for Sale of certain real property known as LJ Drain and Authority for County Judge to execute same
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-48884
Requesting approval to accept counter offer to purchase a tract of land known as Parcel 15A for the Pct. #2 - FM 2061 Jackson Rd. TxDOT Project. (CSJ#1939-02-021)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court returned to 18.A.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court returned to 18.A.
Attachments:
20.
Precinct #3 - Comm. Flores:
A.
AI-48784
1. Discussion and approval of Interlocal Cooperation Agreement between the County of Hidalgo and City of Palmview, Texas concerning certain improvements to Veterans Boulevard (SH 495) from Abram Road East to La Homa Road.
Mr. Eufracio commented that the agreement reads that the city is going to provide a "not to exceed" amount; therefore asked, what if the actual cost were a lower amount. Commissioner Flores replied that he will meet with the new administration regarding monies owed by the previous administration in order to compensate the balance and will discuss the actual cost to this project. Mr. Eufracio also commented that the agreement did not state a portion percent, but Mr. Crain informed him that because the City is paying for the entire project, that is not necessary. Commissioner Flores stated they will be paying for the entire project on their part; therefore, requested the Item be approved subject to the portion percentage be evaluated.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to the evaluation of the portion percentage.
Vote: 5 - 0 - Unanimously
2. In accordance with section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement project regarding certain road improvements to Veterans Boulevard (SH 495) from Abram Road East to La Homa Road
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
The Court proceeded to item 21.B.
Mr. Eufracio commented that the agreement reads that the city is going to provide a "not to exceed" amount; therefore asked, what if the actual cost were a lower amount. Commissioner Flores replied that he will meet with the new administration regarding monies owed by the previous administration in order to compensate the balance and will discuss the actual cost to this project. Mr. Eufracio also commented that the agreement did not state a portion percent, but Mr. Crain informed him that because the City is paying for the entire project, that is not necessary. Commissioner Flores stated they will be paying for the entire project on their part; therefore, requested the Item be approved subject to the portion percentage be evaluated.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to the evaluation of the portion percentage.
Vote: 5 - 0 - Unanimously
2. In accordance with section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement project regarding certain road improvements to Veterans Boulevard (SH 495) from Abram Road East to La Homa Road
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
The Court proceeded to item 21.B.
Attachments:
21.
Precinct #4 - Comm. Palacios:
A.
AI-48889
This Item was discussed after Item 6.B.
Resolution in honor of Janice Montemayor for being selected as the 2015 Youth of the Year from the Boys & Girls Clubs of Edinburg and the Boys & Girls Clubs of South Texas
The Court recognized and congratulated Ms. Janice Montemayor, Senior at Robert Vela High School, on her recent selection as the Youth of the Year for the Boys & Girls Clubs of Edinburg Rio Grande Valley and her state wide recognition as the South Texas Youth of the Year for 2015.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court proceeded to Item 6.C.
Resolution in honor of Janice Montemayor for being selected as the 2015 Youth of the Year from the Boys & Girls Clubs of Edinburg and the Boys & Girls Clubs of South Texas
The Court recognized and congratulated Ms. Janice Montemayor, Senior at Robert Vela High School, on her recent selection as the Youth of the Year for the Boys & Girls Clubs of Edinburg Rio Grande Valley and her state wide recognition as the South Texas Youth of the Year for 2015.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
The Court proceeded to Item 6.C.
Attachments:
B.
AI-48827
Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) in the amount of $52.31 for the air emissions fees.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
The Court returned to Item 9.A.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
The Court returned to Item 9.A.
Attachments:
22.
HIDTA - Task Force:
A.
AI-48748
This Item was discussed after 9.A.
Authorization, approval and execution of Service Agreement for continual internet and domain name (network and email) service between the Hidalgo County HIDTA Task Force with Time Warner Cable (Req#272994)
NO ACTION taken on this Item.
Authorization, approval and execution of Service Agreement for continual internet and domain name (network and email) service between the Hidalgo County HIDTA Task Force with Time Warner Cable (Req#272994)
NO ACTION taken on this Item.
Attachments:
B.
AI-48767
Requesting authorization to amend the Hidalgo County HIDTA Task Force Citibank Credit Card Account to reflect current HIDTA agents. New agents will abide with the "Hidalgo County HIDTA Task Force Credit Card Use Policy" as approved by Commissioners' Court on 06/21/11. The adjustments are as follows:
The amendment is consistent with the strategies and policies of Hidalgo County, the Office of National Drug Control Policy and the Hidalgo County HIDTA Task Force Credit Card Use Policy.
| Action | Employee No. | Position Title |
| Add | 207900 | Commander |
| Add | 208035 | Assistant Commander |
| Add | 208159 | Criminal Investigator |
| Add | 208485 | Criminal Investigator |
| Delete | 043354 | Commander |
| Delete | 072192 | Assistant Commander |
| Delete | 121193 | Criminal Investigator |
| Delete | 037524 | Criminal Investigator |
The amendment is consistent with the strategies and policies of Hidalgo County, the Office of National Drug Control Policy and the Hidalgo County HIDTA Task Force Credit Card Use Policy.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.
AI-48740
HIDTA Task Force (1291)
1. Authorization and approval to accept award no. G15SS0002A, Supplement Number 1 Cooperative Agreement between the Hidalgo County and the Executive Office of the President, Office of National Drug Control Policy in the amount of $550,621.00 for grant period from 01/01/15 to 12/31/16.
2. Approval of certification of revenues as certified by the County Auditor's office.
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $550,621.00
4. Approval of salary redistribution of funds as per Exhibit A, effective April 6, 2015.
5. Approval to revise the salary schedule in accordance with Commissioners Court action.
NO ACTION taken on Items 1 - 5.
1. Authorization and approval to accept award no. G15SS0002A, Supplement Number 1 Cooperative Agreement between the Hidalgo County and the Executive Office of the President, Office of National Drug Control Policy in the amount of $550,621.00 for grant period from 01/01/15 to 12/31/16.
2. Approval of certification of revenues as certified by the County Auditor's office.
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $550,621.00
4. Approval of salary redistribution of funds as per Exhibit A, effective April 6, 2015.
5. Approval to revise the salary schedule in accordance with Commissioners Court action.
NO ACTION taken on Items 1 - 5.
Attachments:
23.
Budget & Management - Sergio Cruz:
A.
AI-48678
TxDOT Precinct No.1 (1315):
1. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $4,692.62 for the County's participation for Construction and Construction Engineering Direct State Costs as per Advanced Funding Agreement for the CR 229 (Mile 17 1/2 Road) at Drainage Ditch off system bridge project (CSJ: 0921-02-290).
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $7,881.93 for the County's participation for the completion of the acquisition/utility relocation process as per Advanced Funding Agreement for the Champion St. to US281 project (CSJ: 0863-01-057).
Mr. Eufracio stated that there is no funding in place for Items 1 and 2, and the Statement of Cost from TxDOT was not attached for review. Mr. Cruz replied that they have submitted their emergency transfer to cover the funding for both projects and they have requested the Statement of Cost from TxDOT.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval of Items 1 and 2 subject to funding and receipt of Statement of Cost from TxDOT.
Vote: 5 - 0 - Unanimously
1. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $4,692.62 for the County's participation for Construction and Construction Engineering Direct State Costs as per Advanced Funding Agreement for the CR 229 (Mile 17 1/2 Road) at Drainage Ditch off system bridge project (CSJ: 0921-02-290).
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $7,881.93 for the County's participation for the completion of the acquisition/utility relocation process as per Advanced Funding Agreement for the Champion St. to US281 project (CSJ: 0863-01-057).
Mr. Eufracio stated that there is no funding in place for Items 1 and 2, and the Statement of Cost from TxDOT was not attached for review. Mr. Cruz replied that they have submitted their emergency transfer to cover the funding for both projects and they have requested the Statement of Cost from TxDOT.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval of Items 1 and 2 subject to funding and receipt of Statement of Cost from TxDOT.
Vote: 5 - 0 - Unanimously
B.
Budget Appropriations:
1.
AI-48898
CO2014 - Pct. 2 (1345)
Approval of 2015 appropriation of funds in the amount of $428,508.64 to fund the purchase of heavy equipment and various road projects.
Approval of 2015 appropriation of funds in the amount of $428,508.64 to fund the purchase of heavy equipment and various road projects.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2.
AI-48743
Co. Clerk's Record Mgmt (1237):
Approval of 2015 appropriations of funds in the amount of $430,230.00.
Approval of 2015 appropriations of funds in the amount of $430,230.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
3.
AI-48847
Tax Office Special Vehicle Inventory (1246):
Approval of 2015 appropriation of funds for the Tax Office Special Vehicle Inventory Fund in the amount of $65,000.00 to fund various operating expenditures.
Approval of 2015 appropriation of funds for the Tax Office Special Vehicle Inventory Fund in the amount of $65,000.00 to fund various operating expenditures.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
4.
AI-48865
Special Revenue & Internal Service Funds:
Approval of 2015 appropriation of funds to fund various PO rollovers.
Approval of 2015 appropriation of funds to fund various PO rollovers.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-48906
Requesting authorization and approval to purchase One (1) New or Newer 2015 Chevrolet Tahoe LS through the County's membership/participation with Buyboard's awarded vendor, Country Caldwell Chevrolet/Ford (Contract #430-13) in the amount of $35,665.00 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-112-OGG)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
2.
AI-48880
Presentation of sole vendor submitting the most responsible and lowest bid received (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements for the purpose of award with approval of contract for RFB titled: Hidalgo County "Lease and/or Service of Portable Toilets": 2015-053-03-11-HGO.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to award contract to Anrige, Inc. DBA: A Clean Portoco.
Vote: 5 - 0 - Unanimously
3.
AI-48866
A. Pursuant to action taken by HCCC 03-03-15 Regular Agenda 6.F. AI#48701 under TxLGC, Ch/Sect. 381.004(b)(6) & (c)(1), requesting exemption from competitive procurement requirements under TxLGC, Ch/Sect. 262.024(a)(10), 'work performed under a contract for community and economic development made by a county';
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Acceptance and approval of an agreement between Hidalgo County and VIDA for the administration of the "Advancing Career Education (ACE) Initiative" for the Hidalgo County Literacy Program subject to legal counsel's, HC-DA/Civil Div. final approval.
Mrs. Salazar informed the Court that agreement amount is $250,000. Mr. Eufracio asked if the agreement was submitted and she informed him that it is currently at the County Judge's Office and if there are any changes, approval is subject to legal counsel's final review as stated on the caption.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Acceptance and approval of an agreement between Hidalgo County and VIDA for the administration of the "Advancing Career Education (ACE) Initiative" for the Hidalgo County Literacy Program subject to legal counsel's, HC-DA/Civil Div. final approval.
Mrs. Salazar informed the Court that agreement amount is $250,000. Mr. Eufracio asked if the agreement was submitted and she informed him that it is currently at the County Judge's Office and if there are any changes, approval is subject to legal counsel's final review as stated on the caption.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
4.
AI-48830
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(C)-an item that only be obtained from one source;
Mrs. Salazar noted that the caption should read: "Texas Local Government Code, 262.024(a)(7)", not including (C).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Requesting approval of a "Sole Source Declaration" for CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company for the provisions of "EN-1 Road Stabilizer Material" for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources) with said declaration to remain in effect unless otherwise revoked by Hidalgo County Commissioners Court;
Mrs. Salazar informed the Auditor that the Sole Source Declaration has been attached and the affidavit from the vendor is to be sent via fax; once received, they will upload the document as well.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase EN-1 Road Stabilizer Material offered only from CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company as sole sourced herein.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mrs. Salazar noted that the caption should read: "Texas Local Government Code, 262.024(a)(7)", not including (C).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Requesting approval of a "Sole Source Declaration" for CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company for the provisions of "EN-1 Road Stabilizer Material" for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources) with said declaration to remain in effect unless otherwise revoked by Hidalgo County Commissioners Court;
Mrs. Salazar informed the Auditor that the Sole Source Declaration has been attached and the affidavit from the vendor is to be sent via fax; once received, they will upload the document as well.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase EN-1 Road Stabilizer Material offered only from CSS Technology, Inc. d/b/a EN-1 Roadbond Service Company as sole sourced herein.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
5.
AI-48628
Presentation of bids received (as detailed in tabulation sheet contained herein) for the purpose of awarding to the responsible vendors submitting lowest /best bids and meeting all specifications and/or requirements including the approval of contracts for Request for Bid titled: Hidalgo County (all funding sources, programs & entities) - "Type D Hot Mix Asphalt (Gravel & Limestone" through project No." 2015-026-02-11-SGS. Awarding to Frontera - (Limestone) & Valley Caliche- (Gravel)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
6.
AI-48800
Ratification of fully executed Change Order No. 7 (increase of $9,182.20) in connection with "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building," to awarded contractor D.Wilson Construction Company for the following: installation of furr-down CC meeting room (to raise vestibule ceiling); install ceiling access panel (A/C system sensor); delete installation labor (Tack Room); delete electrical outlets (DAIT area); work delay (sprinkler equip. repairs); installations-revised access control plan.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
Constables
1.
AI-48900
Requesting authorization and approval to purchase Three (3) New or Newer 2015 Ford Police Interceptor's through the County's membership/participation with Buyboard's awarded vendor, Silsbee Ford Inc. (Contract #430-13) in the amount of $76,085.50 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-111-OGG)
On motion by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
2.
AI-48905
Requesting authorization and approval to purchase Three (3) New or Newer 2015 Chevrolet 1500 4x4 Crewcab's through the County's membership/participation with Buyboard's awarded vendor, Country Caldwell Chevrolet/Ford (Contract #430-13) in the amount of $87,490.00 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-111-OGG)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
3.
AI-48907
Requesting authorization and approval to purchase Two (2) New or Newer 2015 Ford PI Sedan (Taurus) & Four (4) 2015 Ford Explorer Police Interceptor through the County's membership/participation with Buyboard's awarded vendor, Silsbee Ford Inc. (Contract #430-13) in the combined total of $145,822.40 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-113-OGG)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
4.
AI-48909
Requesting authorization and approval to purchase One (1) New or Newer 2015 1500 Ram Quad Cab Tradesman through the County's membership/participation with Buyboard's awarded vendor, Cowboy Motor Company LC/ Cowboy Chyrsler-Dodge-Jeep (Contract #430-13) in the amount of $27,178.08 which includes delivery and a one time Buyboard fee of $400.00. (Project #2015-113-OGG)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
C.
Executive Officer
1.
AI-48913
Safety Division:
Requesting authorization and approval to purchase Four (4) New or Newer 2015 Ford F-150 Extended Cabs 4x2 through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $87,244.00 which includes delivery and a one time Buyboard administration fee. (Project # 2015-116-OGG)
Requesting authorization and approval to purchase Four (4) New or Newer 2015 Ford F-150 Extended Cabs 4x2 through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $87,244.00 which includes delivery and a one time Buyboard administration fee. (Project # 2015-116-OGG)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
D.
County Judge's Office
1.
AI-48911
Requesting authorization and approval to purchase One (1) New or Newer 2015 Ford Expedition through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $29,001.00 which includes delivery and a one time administration fee of $400.00. (Project #2015-114-OGG)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
E.
Pct. 1
1.
AI-48876
Approval of the First (1st) Amendment to the current construction contract C-14-362-10-28 between Hidalgo County Precinct No. 1 and 2GS, LLC for the provision of additional construction services in connection with Precinct #1 -Sioux Road Paving & Drainage Improvements Project (from Tower Road to Val Verde Road).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
F.
Pct. 2
1.
AI-48931
A. Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review)with L&G Engineering, for "On-Call Services for Road and Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 2/17/15;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 5 - 0 - Unanimously
B. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $375,918.70) as submitted by project engineer, L&G Engineering for engineering services for "a Feasibility Study on East Eldora Rd.; West Eldora Rd.; Sioux Rd; Overpass at US 83 and 2nd St; and Cesar Chavez Rd" within Hidalgo County Pct. No. 2 through Contract #C-15-097-03-17.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 5 - 0 - Unanimously
B. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $375,918.70) as submitted by project engineer, L&G Engineering for engineering services for "a Feasibility Study on East Eldora Rd.; West Eldora Rd.; Sioux Rd; Overpass at US 83 and 2nd St; and Cesar Chavez Rd" within Hidalgo County Pct. No. 2 through Contract #C-15-097-03-17.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
2.
AI-48917
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional construction materials testing and geo-technical testing services for Pct No.2 “ON CALL SERVICES”.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm L&G ENGINEERING for construction materials testing and geo-technical testing services for Pct No.2 “ON CALL SERVICES”.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional construction materials testing and geo-technical testing services for Pct No.2 “ON CALL SERVICES”.
| Evaluators | Earth Co. | PSI Engineering | L&G Engineering |
| Scoring | 88 | 90 | 93 |
| Ranking | 3 | 2 | 1 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm L&G ENGINEERING for construction materials testing and geo-technical testing services for Pct No.2 “ON CALL SERVICES”.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
3.
AI-48879
A. Pursuant to Tx. LGC, Chapters/Sections, 263.151(2)(B)(C)(D) and 263.152(a)(2), action to declare six (6) [tractor/mower] units "Surplus"[detailed & described in the Exhibit attached herein] and approval to dispose of the units for the purpose of disposition as "trade-ins" toward the acquisition of new units;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Requesting authority to purchase three (3) tractors (as detailed in supporting documentation)through John Deere awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #447-14 to include;
1. Three (3) JD 5065E Utility Tractors in the amount of $ 94,262.64, and;
2. Three (3) JD MX7 Lift-Type Rotary Cutter-540 RPM PTO in the amount of 10,827.30;
less trade-in value for 6 Units in the amount of $52,500.00 for a final total of (a) & (b) of $52,589.94 which includes fees.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Requesting authority to purchase three (3) tractors (as detailed in supporting documentation)through John Deere awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #447-14 to include;
1. Three (3) JD 5065E Utility Tractors in the amount of $ 94,262.64, and;
2. Three (3) JD MX7 Lift-Type Rotary Cutter-540 RPM PTO in the amount of 10,827.30;
less trade-in value for 6 Units in the amount of $52,500.00 for a final total of (a) & (b) of $52,589.94 which includes fees.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
4.
AI-48848
Requesting acceptance and approval of Work Authorization No. 2 (with an estimated cost of $170,237.76) as submitted by L&G Engineering, Contract No. C-15-046-03-03, to provide a complete Right of Way Map and Parcel Descriptions for the the needed ROW along the proposed Pct 2 Regional Hike & Bike Trail Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
G.
Pct. 4
1.
AI-48842
Ratification and approval declaring that AIA (form of agreement), Article 9.10.2 (2,3,5) in relation to maintenance of insurance by the general contractor until final payment became moot as County occupied and insured the building for the project "Hidalgo County Precinct No. 4 -Building Repairs/Renovations, Additions and/or Alterations to Restitution Center at 1124 "M" Road in Edinburg, TX", contract # C-13-234A-10-22.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2.
AI-48717
Requesting approval of a professional architectural "on call" services agreement with MATA-GARCIA ARCHITECTS, LLP for the purposes of Repairs/Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services on a "per project basis" for County-owned Buildings/Structures located within Hidalgo County Precinct No. 4, through the forms of an AIA Agreement and as selected for negotiations through County's protocol under the "POOL" of Architects.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
H.
Health & Human Services Dept.
1.
AI-48713
Acceptance of the scoring/evaluation grid for the purpose of Commissioners' Court to declare as "Qualified" both responses received for RFQ-2015-021-01-14-"Substance Abuse Treatment and Primary Care Services for Adolescents" from;
a) University of Texas Rio Grande Valley/University Texas Health Sciences Center San Antonio UTRGV/UTHSCSA-focus on Primary Care' and,
b) University of Texas Pan American - focus on Education
so as to proceed with the next phase of the procurement process.
Commissioner Joe Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
a) University of Texas Rio Grande Valley/University Texas Health Sciences Center San Antonio UTRGV/UTHSCSA-focus on Primary Care' and,
b) University of Texas Pan American - focus on Education
so as to proceed with the next phase of the procurement process.
Commissioner Joe Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-48861
Acceptance and approval of the substitution of awarded vendor, Quest Diagnostics, Inc. Self Insured Umbrella Policy in lieu of the General Liability Insurance as compliant with Hidalgo County's-RFB Specification ,Exhibit C, for "Laboratory Services so as to get legal's approval of contract documents and proceed to execute same.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
I.
WIC
1.
AI-48732
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(A); items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval of a "Sole Source Declaration" for Mobile Lactation Consultant, DBA, Daly Enterprises, Inc. for the purchase, and access of database and software sold and distributed exclusively by Daly Enterprises Inc. and other related, present and future services to be used by Hidalgo County WIC Program and Other Applicable County Departments/Agencies (to include all funding sources) with said declaration to remain in effect while access authorization is in place or until revoked by HCCC;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval of a "Sole Source Declaration" for Mobile Lactation Consultant, DBA, Daly Enterprises, Inc. for the purchase, and access of database and software sold and distributed exclusively by Daly Enterprises Inc. and other related, present and future services to be used by Hidalgo County WIC Program and Other Applicable County Departments/Agencies (to include all funding sources) with said declaration to remain in effect while access authorization is in place or until revoked by HCCC;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
J.
Budget & Management
1.
AI-48747
Requesting approval of an (On Call) "professional surveying services" agreement with QUINTANILLA, HEADLEY & ASSOCIATES, INC. for: "Surveying Services" for "COUNTY OWNED PROPERTIES" located within HIDALGO COUNTY.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2.
AI-48749
A. Presentation of scoring grid (for the purposes of ranking by CC) the responses received graded and evaluated in connection with RFQ No. 2015-001-02-11-YSS Workers’ Compensation Loss and Funding Projections Study, in order to proceed forward with the negotiation portion of the procurement process;
| FIRMS | EVALUATOR 1 |
EVALUATOR 2 |
EVALUATOR 3 |
TOTALS | AVERAGE SCORES |
| AMI Risk Consultants Inc | 98 | 97 | 95 | 290 | 96.6 |
| Lewis & Ellis, Inc. | 95 | 93 | 83 | 271 | 90.3 |
| Madison Consulting Group, Inc. | 91 | 89 | 90 | 270 | 90 |
| Oliver Wyman Actuarial Consulting Inc. | 84 | 85 | 83 | 252 | 84 |
| Rudd & Wisdom | 79 | 78 | 78 | 235 | 78.3 |
| IBC Insurance Buyers Council | 78 | 77 | 66 | 221 | 73.6 |
Commissioner Palacios asked who consisted of the graders. Mrs. Salazar informed him that Ms. Flora from Benefits Department, Ms. Linda Fong from the Auditor's Office, and was not sure of the third grader.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Requesting authority for Purchasing Department to enter into negotiations commencing with the number one (1) ranked proposer/vendor AMI RISK CONSULTANTS INC. for: Workers’ Compensation Loss and Funding Projections Study.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
K.
Colonia Access Program Pct. 1
1.
AI-48723
A. Requesting approval of Work Authorization No. 1 for contract # C-CAP-14-397-10-28 (with Millennium Engineers Group, Inc.) with a proposed fee of $21,278.75 to provide construction materials testing services for Heidelberg Subdivision, a Pct No. 1 Border Colonia Round III project;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Requesting approval of Work Authorization No. 2 for contract # C-CAP-14-397-10-28 (with Millennium Engineers Group, Inc.) with a proposed fee of $3,408.75 to provide construction materials testing services for Lorenzana Subdivision, a Pct No. 1 Border Colonia Round III project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joe Flores joined the meeting.
Commissioner A.C. Cuellar, Jr. stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Requesting approval of Work Authorization No. 2 for contract # C-CAP-14-397-10-28 (with Millennium Engineers Group, Inc.) with a proposed fee of $3,408.75 to provide construction materials testing services for Lorenzana Subdivision, a Pct No. 1 Border Colonia Round III project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Commissioner Joe Flores joined the meeting.
Commissioner A.C. Cuellar, Jr. stepped away from the meeting.
Attachments:
L.
Sheriff's Office
1.
AI-48895
Requesting approval to purchase the following vehicles through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the total amount of $2,722,241.00 which includes shipping and a one time administration fee $400.00(Project #15-043-OGG).
a. (68) 2015 Chevrolet Tahoe PPV-----------------------$ 2,025,516.00
b. (1) 2015 Chevrolet 1500 PU 4x2 PU CrewCab------ 31,827.00
c. (1) 2015 Chevrolet Tahoe 4x4 LT -------------------- 41,316.00
d. (1) 2015 Chevrolet Tahoe LS ------------------------- 35,265.00
e. (4) 2015 Chevrolet 1500 PU 4x4 CrewCab ------- 116,120.00
f. (3) 2015 Chevrolet 1500 PU 4x4 CrewCab SB---- 79,797.00
g. (16) 2015 Chevrolet 1500 PU CrewCab ----------- 392,000.00
One Time Buyboard Administration Fee ------------ 400.00
Total Amount ---------------------------------------------$ 2,722,241.00
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
2.
AI-48897
Requesting approval to purchase One (1) New 2016 Ford Explorer through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $24,436.00 which includes delivery and a one time administration fee of $400.00. (Project #2015-108-OGG)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
M.
County Clerk
1.
AI-48838
A. Pursuant to Code of Criminal Procedures, 103.0031.Collections Contract, action to revert to the original Scoring Criteria/Values for Hidalgo County's RFP-2015-041-"Law Firm to Collect Hidalgo County Delinquent Judicial/JP Courts Fees & Fines-Phased Basis";
Commissioner A.C. Cuellar, Jr. joined the meeting.
Commissioner Joe Flores stepped away from the meeting.
Mrs. Salazar informed the Court that they have been informed by the D.A.'s office that by statute, the fee assessed is at a fixed 30%; therefore, there is a need to revert to the original Scoring Criteria/Values. She reminded the Court that the fee is assessed to the person owing the county money and if the case is dismissed, the fee will not be transferred to the county. She also stated that the company has the ability to offer payment plans to the offender and will not have any authority to dismiss cases. Mrs. Salazar reminded the Court that the County has complete discretion to choose which cases will be turned over to the firm. Mrs. Josephine Ramirez explained that the process is working in phases due to the JP's cases having a much more complicated turn of events and will now be required to seek the DA's approval prior to case dismissal; Eric Schrieber is the DA in charge to handle those cases. Commissioner Cuellar asked what the statute of limitations is for collection and Mrs. Salazar stated that the statute indicates 60 days, but the County waits 120 days.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Presentation of Addendum #1 issued to address minor corrections and re-scheduling of RFP acceptance date from Wed., March 11, 2015 to Wed., April 1, 2015 so as to permit the gathering of data to answer vendor questions (timely submitted) by HC no later than Tuesday, March 24, 2015.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner A.C. Cuellar, Jr. joined the meeting.
Commissioner Joe Flores stepped away from the meeting.
Mrs. Salazar informed the Court that they have been informed by the D.A.'s office that by statute, the fee assessed is at a fixed 30%; therefore, there is a need to revert to the original Scoring Criteria/Values. She reminded the Court that the fee is assessed to the person owing the county money and if the case is dismissed, the fee will not be transferred to the county. She also stated that the company has the ability to offer payment plans to the offender and will not have any authority to dismiss cases. Mrs. Salazar reminded the Court that the County has complete discretion to choose which cases will be turned over to the firm. Mrs. Josephine Ramirez explained that the process is working in phases due to the JP's cases having a much more complicated turn of events and will now be required to seek the DA's approval prior to case dismissal; Eric Schrieber is the DA in charge to handle those cases. Commissioner Cuellar asked what the statute of limitations is for collection and Mrs. Salazar stated that the statute indicates 60 days, but the County waits 120 days.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Presentation of Addendum #1 issued to address minor corrections and re-scheduling of RFP acceptance date from Wed., March 11, 2015 to Wed., April 1, 2015 so as to permit the gathering of data to answer vendor questions (timely submitted) by HC no later than Tuesday, March 24, 2015.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-48818
Maricela Deleon v. Hidalgo County
D.
AI-48812
Claim of Wayne Faires
E.
AI-48882
Claim of Anabel Martinez
NO ACTION taken on Items 25.A - 25.E.
NO ACTION taken on Items 25.A - 25.E.
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
NO ACTION taken on this Item.
NO ACTION taken on this Item.
B.
Pending and/or potential litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
C.
AI-48819
Maricela Deleon v. Hidalgo County
NO ACTION taken on this Item.
NO ACTION taken on this Item.
D.
AI-48813
Claim of Wayne Faires
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, the Court made a UNANIMOUS vote of approval for settlement authority to make an offer in the amount of $550.00.
Vote: 4 - 0 - Unanimously
E.
AI-48883
Claim of Anabel Martinez
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, the Court made a UNANIMOUS vote of approval for settlement authority to make an offer in the amount of $1,250.10.
Vote: 4 - 0 - Unanimously
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
29.
Adjourn
On motion by COMMISSIONER, PCT. 2, EDUARDO 'EDDIE' CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of March, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MARCH 17, 2015.
Signed this 17th day of MARCH 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of March, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MARCH 17, 2015.
Signed this 17th day of MARCH 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy