SPECIAL MEETING - March 17, 2015
BE IT REMEMBERED, that on this 17th day of March A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 17, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present for the exception of Judge Ramon Garcia and Commissioner Joe Flores, but later joined the meeting.
All members of the Board were counted present for the exception of Judge Ramon Garcia and Commissioner Joe Flores, but later joined the meeting.
2.
Prayer
3.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
4.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
5.
AI -48858
2013 Bond Series:
A. Approval of Amendment No. 1 to Interlocal Cooperation Agreement between Hidalgo County Drainage District No. 1 and Hidalgo County (LJ Drain)
B. Approval of Closing documents for Sale of certain real property known as LJ Drain and Authority for Chairman of the Board to execute same
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval of Items A and B.
Vote: 3 - 0 -Unanimously
A. Approval of Amendment No. 1 to Interlocal Cooperation Agreement between Hidalgo County Drainage District No. 1 and Hidalgo County (LJ Drain)
B. Approval of Closing documents for Sale of certain real property known as LJ Drain and Authority for Chairman of the Board to execute same
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval of Items A and B.
Vote: 3 - 0 -Unanimously
Attachments:
6.
AI -48919
2013 Bond Series
Request approval to issue manual payment after review and audit procedures are completed on the following items:
Application for Payment No. 2-in the amount of $25,115.40 from Texas Cordia Construction, LLC related to Construction contract no. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. PO#625452.
Request approval to issue manual payment after review and audit procedures are completed on the following items:
Application for Payment No. 2-in the amount of $25,115.40 from Texas Cordia Construction, LLC related to Construction contract no. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain. PO#625452.
On motion by BOARD MEMBER, A.C. CUELLAR, JR., seconded by BOARD MEMBER, EDUARDO 'EDDIE' CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
7.
AI -48896
A.) Requesting approval to advertise for the following:
1.) RFQ No. HCDD1-15-004-04-15 "Real Estate Appraisal Services - Pool"
2.) RFQ No. HCDD1-15-005-04-16 "Extension of Professional Engineering Services - Pool"
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval on Items A.1 and A.2.
Vote: 3 - 0 - Unanimously
B.) Requesting approval to utilize the District's option to extend Service Contract No. HCDD1-14-005-03-25 "Hauling Services - Stone Rip Rap" for (1) one year under the same rates, terms and agreements.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
At this time, Judge Garcia joined the meeting.
C.) Pursuant to Texas Water Code Section 49.273 (I) and in the interest of expediting a project's progress, requesting authority/approval for the Drainage District General Manager or designee to execute change orders that involves and increase or decrease of $50,000.00 or less.
Mr. Sesin informed the Board that any negotiations to Change Orders he is to make, he'd present it at the following meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Board Member Joe Flores joined the meeting.
1.) RFQ No. HCDD1-15-004-04-15 "Real Estate Appraisal Services - Pool"
2.) RFQ No. HCDD1-15-005-04-16 "Extension of Professional Engineering Services - Pool"
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval on Items A.1 and A.2.
Vote: 3 - 0 - Unanimously
B.) Requesting approval to utilize the District's option to extend Service Contract No. HCDD1-14-005-03-25 "Hauling Services - Stone Rip Rap" for (1) one year under the same rates, terms and agreements.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
At this time, Judge Garcia joined the meeting.
C.) Pursuant to Texas Water Code Section 49.273 (I) and in the interest of expediting a project's progress, requesting authority/approval for the Drainage District General Manager or designee to execute change orders that involves and increase or decrease of $50,000.00 or less.
Mr. Sesin informed the Board that any negotiations to Change Orders he is to make, he'd present it at the following meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
At this time, Board Member Joe Flores joined the meeting.
8.
AI -48899
Approval of Interlocal Cooperation Agreement between City of Palmview and Hidalgo County Drainage District No. 1 for Drainage Improvements for La Homa Road; the District's participation is in the amount of $128,133.33 from its General Fund-Aid To Other Governments
On motion by BOARD MEMBER, JOSEPH PALACIOS, seconded by BOARD MEMBER, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -48925
Request approval of Budget Amendment from the District's General Fund in the amount of $211,802.71; monies are for the District's participation through Aid to Other Governments for two interlocal agreements:
1.) Interlocal Agreement with City of Palmview in the amount of $128,133.33 for Drainage Improvements for La Homa Road.
2.) Interlocal Agreement with Pct.2 for the Hike & Bike Trail Project.
1.) Interlocal Agreement with City of Palmview in the amount of $128,133.33 for Drainage Improvements for La Homa Road.
2.) Interlocal Agreement with Pct.2 for the Hike & Bike Trail Project.
On motion by BOARD MEMBER, A.C. CUELLAR, JR., seconded by BOARD MEMBER, EDUARDO 'EDDIE' CANTU, the Board made a UNANIMOUS vote of approval of Items 1 and 2.
Vote: 5 - 0 - Unanimously
10.
AI -48935
A. Approval to create one full-time Administrative Assistant Position; Slot No. 16, Budgeted Salary $43,500.00, Effective 03-23-2015.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of Salary Schedule and Budget Amendment to fund salary and fringes of the above-mentioned position.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of Salary Schedule and Budget Amendment to fund salary and fringes of the above-mentioned position.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER, A.C. CUELLAR, JR., seconded by BOARD MEMBER, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 11.A and 11.B.
NO ACTION taken on Items 11.A and 11.B.
12.
Open Session:
A.
Real Estate Acquisition
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval to place an offer for acquisition for Lot 35, Seminole Valley #4 Subdivision in the amount of $7,346.00 and Lot 15, Block 44, Alamo Land Sugar Company in the amount of $19,015.00.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval to place an offer for acquisition for Lot 35, Seminole Valley #4 Subdivision in the amount of $7,346.00 and Lot 15, Block 44, Alamo Land Sugar Company in the amount of $19,015.00.
Vote: 5 - 0 - Unanimously
B.
Pending and/or Potential Litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
13.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
14.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
15.
Adjourn
On motion by BOARD MEMBER, EDUARDO 'EDDIE' CANTU, seconded by BOARD MEMBER, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of March, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MARCH 17, 2015.
Signed this 24th day of MARCH 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of March, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MARCH 17, 2015.
Signed this 24th day of MARCH 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy