SPECIAL MEETING - March 31, 2015
BE IT REMEMBERED, that on this 31st day of March A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 31, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present for the exception of Board Member Joe Flores, but joined the meeting shortly after commencement.
All members of the Board were counted present for the exception of Board Member Joe Flores, but joined the meeting shortly after commencement.
2.
Prayer
Raul Sesin led the Board and Audience in Prayer.
Raul Sesin led the Board and Audience in Prayer.
3.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
4.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda for the exception of Item 5 to be pulled for discussion.
The Board moved to approve the Consent Agenda for the exception of Item 5 to be pulled for discussion.
5.
AI -48970
Approval of Resolution, as it relates to Flowage Easement recorded in the deed records of Hidalgo County, Texas in Volume 1172. Pages 20-26.
Board Member Joe Flores joined the meeting.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS , seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Board Member Joe Flores joined the meeting.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS , seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
6.
AI -48734
Approval of Substantial Completion Certificate for Contract No. HCDD1-14-025-09-09-Mission Inlet Arch Culvert-Aluminum Liner Plate Re-Line. Project Engineer: R. Gutierrez Engineering, Inc. Contractor: Foremost Paving, Inc.
On motion by BOARD MEMBER, A.C. CUELLAR, JR., seconded by BOARD MEMBER, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
7.
AI -48953
Request approval of Certificate of Construction Completion for Construction Contract No. HCDD1-14-025-09-09-Mission Inlet Arch Culvert-Aluminum Liner Plate Re-Line. Project Engineer: R. Gutierrez Engineering, Inc. Contractor: Foremost Paving, Inc.
On motion by BOARD MEMBER, A.C. CUELLAR, JR., seconded by BOARD MEMBER, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -49047
A.) Discussion, consideration and approval of Right of Entry Request from Aqua Special Utility District as it relates to Palmview Sewer Conveyance System Project.
On motion by BOARD MEMBER PCT.4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval of Agreement for Limited Right of Entry with Electric Transmission Texas, LLC. Approximately 1.6 miles North of the Intersection of FM 88 and Military Hwy.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) for the provision of Professional Engineering Services required for Pct. 2 - Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.) Presentation of Scoring Grid of the firms graded and evaluated through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 2 - Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
E.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number on ranked firm of L & G CONSULTING ENGINEERS, INC., for the provision of Engineering Services for Pct. 2 - Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project.
Mr. Sesin stated Precinct 2 staff were the graders for the ranking.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Presentation, Discussion and possible Action as it relates to the New HCDD1 Logo.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
G.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No. 1 Board of Directors for projects that require said services as set forth in the requirements stated in RFQ No. HCDD1-15-003-03-18 "Professional Survey Services - Pool".
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
H.) Requesting approval to advertise for RFB No. HCDD1-15-006-04-29A " Pct. 1 - Tijerina Rural Development Drainage Improvements Project".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
I.) Requesting approval to advertise for RFB No. HCDD1-15-007-04-29B "Pct. 1 - Delta West Rural Development Drainage Improvements Project".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
J.) Requesting approval to reject bid received for RFB No. HCDD1-15-002-02-25 "Slope Repair of North Main Drain Weir No. 3 and South Main Drain Weir No. 5.
Mr. Sesin explained that the bid came in over-budget and they will attempt to use leftover funding from other projects in the Bond Series.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT.4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval of Agreement for Limited Right of Entry with Electric Transmission Texas, LLC. Approximately 1.6 miles North of the Intersection of FM 88 and Military Hwy.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) for the provision of Professional Engineering Services required for Pct. 2 - Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D.) Presentation of Scoring Grid of the firms graded and evaluated through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 2 - Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project.
| FIRM NAME | SCORE | RANK |
| L&G Consulting Engineers, Inc. | 93 | 1 |
| Cruz - Hogan Consultants, Inc. | 92 | 2 |
| Millennium Engineers Group | 90 | 3 |
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
E.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No. 1 to negotiate Professional Engineering Services Agreement with the number on ranked firm of L & G CONSULTING ENGINEERS, INC., for the provision of Engineering Services for Pct. 2 - Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project.
Mr. Sesin stated Precinct 2 staff were the graders for the ranking.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.) Presentation, Discussion and possible Action as it relates to the New HCDD1 Logo.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
G.) Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No. 1 Board of Directors for projects that require said services as set forth in the requirements stated in RFQ No. HCDD1-15-003-03-18 "Professional Survey Services - Pool".
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2013 BOND SERIES
H.) Requesting approval to advertise for RFB No. HCDD1-15-006-04-29A " Pct. 1 - Tijerina Rural Development Drainage Improvements Project".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
I.) Requesting approval to advertise for RFB No. HCDD1-15-007-04-29B "Pct. 1 - Delta West Rural Development Drainage Improvements Project".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
J.) Requesting approval to reject bid received for RFB No. HCDD1-15-002-02-25 "Slope Repair of North Main Drain Weir No. 3 and South Main Drain Weir No. 5.
Mr. Sesin explained that the bid came in over-budget and they will attempt to use leftover funding from other projects in the Bond Series.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -49062
Approval of Interlocal Cooperation Agreement Between The County Of Hidalgo and Hidalgo County Drainage District No. 1 in relation to the Tijerina Rural Drainage Development project.
On motion by BOARD MEMBER, JOE M. FLORES, seconded by BOARD MEMBER, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
AI -49103
Request approval to issue payment on the following items that were procured outside of District's purchasing guidelines:
Safety Kleen Inv#66405020 dated 03-12-15 in the amount of $565.02.
Safety Kleen Inv#66405020 dated 03-12-15 in the amount of $565.02.
On motion by BOARD MEMBER, JOSEPH PALACIOS, seconded by BOARD MEMBER, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER, JOE M. FLORES, seconded by BOARD MEMBER, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 11.A and 11.B.
NO ACTION taken on Items 11.A and 11.B.
12.
Open Session:
A.
Real Estate Acquisition
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval to place an offer in the amount of $281,977 for acquisition of legal description tracks 126, 127, 128, 129, 130, 133, 134, 135, 136, 137, 138, 142, 143, 144, 145, 147, 148, and 149 of the Old Homeville Subdivision, Hidalgo County with a total gross acreage of 84.920.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS , the Board made a UNANIMOUS vote of approval to place an offer in the amount of $281,977 for acquisition of legal description tracks 126, 127, 128, 129, 130, 133, 134, 135, 136, 137, 138, 142, 143, 144, 145, 147, 148, and 149 of the Old Homeville Subdivision, Hidalgo County with a total gross acreage of 84.920.
Vote: 5 - 0 - Unanimously
B.
Pending and/or Potential Litigation
NO ACTION taken on this Item.
NO ACTION taken on this Item.
13.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
14.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
15.
Adjourn
On motion by BOARD MEMBER, A.C. CUELLAR, JR., seconded by BOARD MEMBER, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 31st day of March, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MARCH 31, 2015.
Signed this 31st day of MARCH 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 31st day of March, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MARCH 31, 2015.
Signed this 31st day of MARCH 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy