SPECIAL MEETING - April 14, 2015
BE IT REMEMBERED, that on this 14th day of April A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 14, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the exception of 3.D to be pulled for discussion.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-49306
2015 - CCL# 8 (1100)
Attachments:
B.
AI-49302
2015 - Probate Court (1100)
Attachments:
C.
AI-49271
2015 - County Judge (1100)
Attachments:
D.
AI-49290
2015 - J.P. Pct. 2, Pl. 1 (1100)
Attachments:
E.
AI-49282
2015 - JP Pct 2/Pl 2 (1100)
Attachments:
F.
AI-49252
2015 - Executive Office (1100)
Attachments:
G.
AI-49024
2015 - Adult Probation/Re-Entry Court (1289)
Attachments:
H.
AI-49079
2015 - Adult Probation/Prostitution Prevention Court (HOPE) Program Grant (1289)
Attachments:
I.
AI-49199
2015 - 449th District Court (1100)
Attachments:
J.
AI-49308
2015 - Pct.1 CRC (1100)
Attachments:
K.
AI-49102
2015 - Pct.1 BCAP (1312)
Attachments:
L.
AI-49136
2015 - Pct.1 R&B (1200)
Attachments:
M.
AI-49176
2015 - Pct.1 Sanitation (1100)
Attachments:
N.
AI-49097
2015 - Pct.1 BCAP (1312)
Attachments:
O.
AI-49163
2015 - Pct. 4 Admin (1200)
Attachments:
P.
AI-49071
2015 - Human Resources (1100)
Attachments:
Q.
AI-49070
2015 - Planning Dept. (1100)
Attachments:
R.
AI-49084
2015 - Fire Marshal (1100)
Attachments:
S.
AI-49063
2015 - Adult Detention Facility / Jail (1100)
Attachments:
T.
AI-49265
2015 - Sheriff's Office Operation Stonegarden (1284)
Attachments:
U.
AI-49293
2015 - Sheriff's Office (1284)
Attachments:
V.
AI-49146
2015 - Sheriff's Office (1284)
W.
AI-49045
2015 - CCL#5 (1100)
Attachments:
X.
AI-49295
2015 - Health & Human Services Dept. / PPCPS (1293)
Attachments:
Y.
AI-49205
2015 - Health & Human Services Dept. / MAC (1293)
Attachments:
Z.
AI-49202
2015 - Health & Human Services Dept. / TB Elim (F1293)
Attachments:
AA.
AI-49085
2015 - Health & Human Services Dept. - PPCPS (1293)
Attachments:
BB.
AI-49145
2015 - Health & Human Services Dept. / Prenatal (1293)
CC.
AI-49175
2015 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
DD.
AI-49106
2015 - Co. Wide Adm (1100)
Attachments:
EE.
AI-49042
2015 - J.P. Pct. 4 Pl. 1- (1100)
Attachments:
FF.
AI-49040
2015 - Human Services (1100)
Attachments:
GG.
AI-49147
2015 - WIC Adm (1292)
Attachments:
HH.
AI-49148
2015 - WIC Lactation (1292)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-49310
Pct.1 C.O.'s (1303):
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1303 from program (111) to program (186) in the amount of $88.48.
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1303 from program (111) to program (186) in the amount of $88.48.
Attachments:
B.
AI-49087
Dist Clerk (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Dist Clerk in the total amount of $11,513.55.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Dist Clerk in the total amount of $11,513.55.
Attachments:
C.
AI-49200
Auxiliary Crt (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Auxiliary Crt-Ins Other Than Empl Benefits in the total amount of $126.00.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Auxiliary Crt-Ins Other Than Empl Benefits in the total amount of $126.00.
Attachments:
D.
AI-49116
92nd DC (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to 92nd DC in the total amount of $12,611.84.
Mr. Cruz informed the Court that the transfer has been processed as an emergency transfer.
NO ACTION taken on this Item.
Approval of 2015 interdepartmental transfer from Co. Wide Adm-Contingency to 92nd DC in the total amount of $12,611.84.
Mr. Cruz informed the Court that the transfer has been processed as an emergency transfer.
NO ACTION taken on this Item.
Attachments:
E.
AI-49142
Co. Clerk (1100):
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to the County Clerk's Office in the amount of $20,493.00 for various anticipated operating expenses.
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to the County Clerk's Office in the amount of $20,493.00 for various anticipated operating expenses.
Attachments:
F.
AI-49098
R&B Co. Wide Adm (1200):
Approval of 2015 interdepartmental transfer from Planning & Engineering to R&B Co. Wide Adm-Contingency in the amount of $11,609.00.
Approval of 2015 interdepartmental transfer from Planning & Engineering to R&B Co. Wide Adm-Contingency in the amount of $11,609.00.
Attachments:
G.
AI-49178
Pct3 Sanitation (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct3 Sanitation in the total amount of $33,356.00 for general supplies expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct3 Sanitation in the total amount of $33,356.00 for general supplies expenditures.
Attachments:
4.
Planning Department:
A.
AI-49229
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Office - Valde Guerra:
A.
AI-49141
Right of Way:
1. North Alamo Water Supply:
EVG Farms: 1. 2" Bore Iowa Road- from the centerline of Alamo Road go west 1,145 feet. Will bore Iowa Road from North to South.
Los Vientos Estates No. 3: 16" Bore Brushline Road- from the centerline of Mile 22.5 North go north 150.0 feet. Will bore Brushline Road from east to west.
2. Sharyland Water Supply Corp.:
Parallel Line: A 6" PVC waterline to begin 40 ft. West of the centerline of intersection of Moorefield Rd. and Mile 2 Rd.; then to go West for a distance of approximately 1300 ft. Waterline to be located 3 ft. South of North R.O.W. line of Mile 2 Rd.
1. North Alamo Water Supply:
EVG Farms: 1. 2" Bore Iowa Road- from the centerline of Alamo Road go west 1,145 feet. Will bore Iowa Road from North to South.
Los Vientos Estates No. 3: 16" Bore Brushline Road- from the centerline of Mile 22.5 North go north 150.0 feet. Will bore Brushline Road from east to west.
2. Sharyland Water Supply Corp.:
Parallel Line: A 6" PVC waterline to begin 40 ft. West of the centerline of intersection of Moorefield Rd. and Mile 2 Rd.; then to go West for a distance of approximately 1300 ft. Waterline to be located 3 ft. South of North R.O.W. line of Mile 2 Rd.
Attachments:
6.
Tax Refunds:
A.
AI-49034
| Account Number | Payer | Amount |
| O2448.00.000.0001.00 | Tomac Vazma I, Phillip J & Juliet M Tru Survivor's ByPass Trust | $7,798.09 |
Attachments:
7.
Membership Dues:
A.
AI-49155
Sheriff's Dept. (1100):
Requesting approval to pay 2015 membership dues to the Texas Jail Association for Division Chief Daniel Garcia and Captain Adalberto R. Hinojosa in the amount of $30.00 each. (Requisition #274281)
Requesting approval to pay 2015 membership dues to the Texas Jail Association for Division Chief Daniel Garcia and Captain Adalberto R. Hinojosa in the amount of $30.00 each. (Requisition #274281)
Attachments:
B.
AI-49140
2015 WIC (1292):
Requesting approval to pay 2015 membership dues to United States Lactation Consultant Association for Norma Longoria, Diana Cardona, Sandra Escamilla and Esther Carrizalez in the amount of $267.00. Requisition (#271248)
Requesting approval to pay 2015 membership dues to United States Lactation Consultant Association for Norma Longoria, Diana Cardona, Sandra Escamilla and Esther Carrizalez in the amount of $267.00. Requisition (#271248)
Attachments:
8.
Payment of Claims:
A.
AI-49189
Master Court #1:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
| Vendor | Invoice No./ Date | Amount | Service Provided | Requisition NO. |
| A Sign Language | 9900 / 6-5-14 | $260.00 | Interpreting Services | 274466 |
| A Sign Language | 9956 / 7-10-14 | $682.50 | Interpreting Services | 274466 |
Attachments:
B.
AI-49169
WIC:
Approval to process the following invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Approval to process the following invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Vendor | Invoice # | Invoice Date | Amount |
| Travel Advisors | 4502 | 3/11/15 | $1,942.00 |
Attachments:
9.
Budget & Management:
A.
AI-49000
1. Approval of reimbursement in the amount of $836,565.60 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/14/15 to 03/27/15.
2. Approval of wire transfer to cover claims paid.
| 03/14-20/15 | $429,177.21 |
| 03/21-27/15 | $407,388.39 |
| TOTAL | $836,565.60 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-49217
2015 General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
Attachments:
C.
AI-49190
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. paying account for claims paid by Tristar Risk Management for the period of 03/16-31/2015 in the amount of $38,866.81 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. paying account for claims paid by Tristar Risk Management for the period of 03/16-31/2015 in the amount of $38,866.81 and requesting approval of wire transfer.
Attachments:
D.
AI-49054
TXDOT-FM493 (US281-BUS83) (1315):
Approval of 2015 interfund transfer from CW Adm-Contingency (1200) to TXDOT-FM493 (1315) in the amount of $2,100.00 for aid to govt agency.
Approval of 2015 interfund transfer from CW Adm-Contingency (1200) to TXDOT-FM493 (1315) in the amount of $2,100.00 for aid to govt agency.
Attachments:
E.
AI-49049
TXDOT-US83 Illumination (1315):
Approval of 2015 interfund transfer from CW Adm-Contingency (1200) to TxDOT-US83 Illumination (1315) in the amount of $9,509.00 to fund invoices for the US83 TxDOT Illumination aid to govt agency.
Approval of 2015 interfund transfer from CW Adm-Contingency (1200) to TxDOT-US83 Illumination (1315) in the amount of $9,509.00 to fund invoices for the US83 TxDOT Illumination aid to govt agency.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-49312
Pct. 4 Project Invoices-
1. Acceptance and approval of request for payment of invoice 15-3-000017 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility (PO# 713423).
2. Acceptance and approval of request for payment of invoice 11325094 submitted by L&G Engineering for the 10th Street Extension-WA#2 project (PO # 700265).
3. Acceptance and approval of request for payment of invoice 11325095 submitted by L&G Engineering for the FM 1925 WA#1 project (PO# 703928).
4. Acceptance and approval of request for payment of invoice 11325101 submitted by L&G Engineering for the FM 1925 WA #1 project (PO# 663995).
1. Acceptance and approval of request for payment of invoice 15-3-000017 submitted by L&G Engineering Laboratory for the Linn San Manuel Facility (PO# 713423).
2. Acceptance and approval of request for payment of invoice 11325094 submitted by L&G Engineering for the 10th Street Extension-WA#2 project (PO # 700265).
3. Acceptance and approval of request for payment of invoice 11325095 submitted by L&G Engineering for the FM 1925 WA#1 project (PO# 703928).
4. Acceptance and approval of request for payment of invoice 11325101 submitted by L&G Engineering for the FM 1925 WA #1 project (PO# 663995).
Attachments:
B.
AI-49251
1. Acceptance and approval of Change Order No. 4 for relocation of Contract Allowances by moving the remainder of the Red Iron Allowance in the amount of $2,791.50 into the Contingency Fund for a new total balance of $11,691.50 in the contingency allowance fund with no additional days for Contract No. C-14-067-06-03 with JCon Construction, LLC as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of the Linn-San Manuel Emergency Services Facilities" with authority for County Judge, or Court Member to execute document.
2. Acceptance and approval of Change Order No. 5 for the Installation of Generator Feeders, Concrete Pad, Reinforcement including Overhead and profit for a total of $14,701.70 minus (-$11,691.50) from Contingency Allowance resulting in the total increase of $3,010.20 to project total cost, and the addition of 20 calendar days in this Change Order No. 5 for the Contract No. C-14-067-06-03 with JCon Construction, LLC as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of the Linn-San Manuel Emergency Services Facilities" with authority for County Judge, or Court Member to execute document.
2. Acceptance and approval of Change Order No. 5 for the Installation of Generator Feeders, Concrete Pad, Reinforcement including Overhead and profit for a total of $14,701.70 minus (-$11,691.50) from Contingency Allowance resulting in the total increase of $3,010.20 to project total cost, and the addition of 20 calendar days in this Change Order No. 5 for the Contract No. C-14-067-06-03 with JCon Construction, LLC as reviewed/approved by project architect of record, Mata-Garcia Architects, LLP for: Hidalgo County Precinct No. 4 -"Construction of the Linn-San Manuel Emergency Services Facilities" with authority for County Judge, or Court Member to execute document.
Attachments:
C.
AI-49299
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325087- $785.00 for "La Homa ROW";
2. Invoice No. 11325091- $ 17,296.00 for "Liberty Road";
3. Invoice No. 11325096-$4,407.65 for "Tom Gill/Liberty Rd Project";
4. Invoice No. 11325097- $28,632.88 for "Mile 3" ;
5. Invoice No. 11325098- $7,462.30 for "FM 494-Shary Road Project";
6. Invoice No. 11325099-$2,207.55 for "FM 681 from FM 2221 to SH 107";
7. Invoice No. 11325100-$1,443.40 for "FM 681 Project From FM 2221/FM 492";
8. Invoice No. 11325103-$69,914.50 for "Mile 3 Project"
1. Invoice No. 11325087- $785.00 for "La Homa ROW";
2. Invoice No. 11325091- $ 17,296.00 for "Liberty Road";
3. Invoice No. 11325096-$4,407.65 for "Tom Gill/Liberty Rd Project";
4. Invoice No. 11325097- $28,632.88 for "Mile 3" ;
5. Invoice No. 11325098- $7,462.30 for "FM 494-Shary Road Project";
6. Invoice No. 11325099-$2,207.55 for "FM 681 from FM 2221 to SH 107";
7. Invoice No. 11325100-$1,443.40 for "FM 681 Project From FM 2221/FM 492";
8. Invoice No. 11325103-$69,914.50 for "Mile 3 Project"
Attachments:
D.
AI-49300
Acceptance and approval of Invoice #15021-$9,453.94 from Javier Hinojosa Engineering, for services rendered in connection with "Bridge Improvement (Mile 2 North between Abram Rd and FM 492)"
Attachments:
E.
AI-49261
Requesting ratification of Change Order #4 for a credit amount of $4,000.00 for not installing Item No. 5 of Alternate #1, approved and executed by Precinct 2 Commissioner designee for the project Hidalgo County Precinct No. 2 -"Roadrunner Subdivision Paving & Drainage Improvements Project" with Texas Cordia Construction, LLC, contract No.: C-14-285-09-15.
F.
AI-49269
Authority to exercise the one (1) year extension option as provided under current contract for "Pre-Cast Safety End Treatment," for Hidalgo County, under the same rates, terms, and conditions with L&R Precast Concrete Works, Inc.
Attachments:
G.
AI-49139
(I.T.) Information Technology:
Requesting authority to purchase the continuation of the technical support maintenance services through our membership/participation with (DIR) Department of Information Resources with Calence, LLC, dba, Insight Networking Contract #DIR-TSO-2542 in the amount of $63,400.04 through a purchase order with company’s response as to acceptance of purchase order not executed agreement, through requisition #274253.
Requesting authority to purchase the continuation of the technical support maintenance services through our membership/participation with (DIR) Department of Information Resources with Calence, LLC, dba, Insight Networking Contract #DIR-TSO-2542 in the amount of $63,400.04 through a purchase order with company’s response as to acceptance of purchase order not executed agreement, through requisition #274253.
Attachments:
H.
AI-49029
Approval to exercise the third (3rd) (of multiple extensions possible) as provided in contract #C-12-040-05-22 for “Lease of Radio Tower Space - McCook" under the same terms, and conditions effective May 26, 2015 through May 25, 2016.
Attachments:
I.
AI-49135
Approval to exercise the option to renew/extend the additional one (1) year term [as provided in the current agreement under the same rates, terms and conditions] in connection to contract # C-14-017-03-05 with ROY'S HAULING SERVICE for the purposes of the "HAULING OF ALL ROAD MATERIALS" [on an as needed basis] for HIDALGO COUNTY PRECINCT NO. 1, commencing, APRIL 29, 2015, expiring, APRIL 28, 2016.
Attachments:
J.
AI-49159
1. Add Fuel Card Users
a. Planning Department - Fuel card users
2. Add vehicle card
a. Head Start Program
a. Planning Department - Fuel card users
2. Add vehicle card
a. Head Start Program
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of April, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on APRIL 14, 2015.
Signed this 14th day of APRIL 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of April, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on APRIL 14, 2015.
Signed this 14th day of APRIL 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy