SPECIAL MEETING - May 5, 2015
BE IT REMEMBERED, that on this 5th day of May A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS May 5, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present for the exception of Board Member Joseph Palacios.
Mr. Guerra wanted to inform everyone that Commissioner Palacios was not present due to his attendance at meeting in Austin with the Secretary of State regarding a Colonia Resolution; an amendment that was introduced by Senator Lucio.
All members of the Board were counted present for the exception of Board Member Joseph Palacios.
Mr. Guerra wanted to inform everyone that Commissioner Palacios was not present due to his attendance at meeting in Austin with the Secretary of State regarding a Colonia Resolution; an amendment that was introduced by Senator Lucio.
2.
Prayer
Raul Sesin the Court and Audience in Prayer.
Raul Sesin the Court and Audience in Prayer.
3.
Open Forum
No Open Forum discussions.
No Open Forum discussions.
4.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda for the exception of Item 3 to be pulled for discussion.
The Board moved to approve the Consent Agenda for the exception of Item 3 to be pulled for discussion.
5.
AI -49521
A. Discussion and action on the proposed "Amendments to the original/current Letter of Engagement" including, but not limited to, the following items [as more specifically detailed in supporting document titled Amended Letter of Engagement attached herein and [as approved-HCDD#1-BOD-01-22-15]:
1. AMEND: Expiration date of original agreement [using working days not calendar days];
2. AMEND/EXTEND: to May 15, 2015 [using working days not calendar days];
3. AMEND: Original scope of services to include '.....conflict of interest issues...' and contained in proposed "Amended Letter of Engagement";
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval of Items 1, 2, and 3.
Vote: 4 - 0 -Unanimously
4. BOD FINDING: Acceptance and approval of the PL coverage of $500K
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Discussion and action on Second Amendment to Letter of Engagement for additional time from May 15, 2015 to August 15, 2015 in order to complete the additional scope of work approved by HCDD#1-BOD related to '.....conflicts of interest issues' on the Integ Contract.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. AMEND: Expiration date of original agreement [using working days not calendar days];
2. AMEND/EXTEND: to May 15, 2015 [using working days not calendar days];
3. AMEND: Original scope of services to include '.....conflict of interest issues...' and contained in proposed "Amended Letter of Engagement";
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval of Items 1, 2, and 3.
Vote: 4 - 0 -Unanimously
4. BOD FINDING: Acceptance and approval of the PL coverage of $500K
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Discussion and action on Second Amendment to Letter of Engagement for additional time from May 15, 2015 to August 15, 2015 in order to complete the additional scope of work approved by HCDD#1-BOD related to '.....conflicts of interest issues' on the Integ Contract.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
6.
AI -49535
Request approval to issue manual payment once review and audit procedures are complete on the following items:
A. Request for Payment No. 1 in the amount of $70,965.00 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-003-02-05-Pct. 4 West Main Drain. PO#624506.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request for Payment No. 2 in the amount of $60,525.00 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-003-02-05-Pct. 4 West Main Drain. PO#624506.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C. Request for Payment No. 3 Final- Retainage Release in the amount of $24,779.50 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-027-10-08-HCDD#1-North Main Weir#1. PO#625973.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A. Request for Payment No. 1 in the amount of $70,965.00 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-003-02-05-Pct. 4 West Main Drain. PO#624506.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request for Payment No. 2 in the amount of $60,525.00 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-003-02-05-Pct. 4 West Main Drain. PO#624506.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C. Request for Payment No. 3 Final- Retainage Release in the amount of $24,779.50 from Foremost Paving Inc. related to Construction Contract No. HCDD1-14-027-10-08-HCDD#1-North Main Weir#1. PO#625973.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin had no items to discuss.
Mr. Sesin had no items to discuss.
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
NO ACTION taken on this Item.
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 8.A and 8.B.
NO ACTION taken on Items 8.A and 8.B.
9.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION taken on Items 9.A and 9.B.
NO ACTION taken on Items 9.A and 9.B.
10.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
11.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
12.
Adjourn
On motion by BOARD MEMBER, EDUARDO 'EDDIE' CANTU, seconded by BOARD MEMBER, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of May, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MAY 5, 2015.
Signed this 5th day of MAY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of May, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on MAY 5, 2015.
Signed this 5th day of MAY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy