SPECIAL MEETING - June 2, 2015
BE IT REMEMBERED, that on this 2nd day of June A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 2, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were counted present.
All members of the Board were counted present.
2.
Prayer
Raul Sesin led the Board and Audience in Prayer.
Raul Sesin led the Board and Audience in Prayer.
3.
Open Forum
Martha Sanchez, LUPE, wanted to express her appreciation toward Mr. Sesin for his efforts in communicating with the residents regarding the Drainage Projects his department is working on. She stated she was looking forward to the website which will also list all the Drainage Projects.
Martha Sanchez, LUPE, wanted to express her appreciation toward Mr. Sesin for his efforts in communicating with the residents regarding the Drainage Projects his department is working on. She stated she was looking forward to the website which will also list all the Drainage Projects.
4.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda for the exception of items 3 and 4.
The Board moved to approve the Consent Agenda for the exception of items 3 and 4.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin informed the Board about some projects they are working on. Mainly, the efforts are to relieve flooding in parts of the County such as the Hoehn and Bandera area. He mentioned that they have been working with the Planning Department regarding streamlining the approval process of applications for flood plain permits. He added that there are now four certified flood plain managers in the Planning Department which should improve and expedite the process.
Mr. Sesin informed the Board about some projects they are working on. Mainly, the efforts are to relieve flooding in parts of the County such as the Hoehn and Bandera area. He mentioned that they have been working with the Planning Department regarding streamlining the approval process of applications for flood plain permits. He added that there are now four certified flood plain managers in the Planning Department which should improve and expedite the process.
6.
AI -49879
A.) Requesting approval to purchase six (6) new Caterpillar CT660S Dump Trucks from Holt Truck Centers through the Districts Membership with BuyBoard Contract No. 430-13 to include Extended Service Coverage and BuyBoard fees in the total amount of $865,168.90.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to purchase one (1) new Kobelco SK260LC Long Reach Excavator from Anderson Machinery through the Districts Membership with HGACBuy Contract No. EMO6-15 to include Extended Service Coverage in the total amount of $226,318.00.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
C.) Request approval of a Budget Amendment for 1.5 million to appropriate out of the Un-reserve Fund Balance of the 2007 and 2008 Bond Funds. The purpose of this funds is to provide assistance to the GLO East Lateral Project that under the direction of Urban County. This amount is in accordance to the inter-local agreement as approved by the Board on February 04, 2015
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
D.) Requesting approval to purchase one (1) new 2016 Ford Fusion from Silsbee Ford through the Districts Membership with BuyBoard Contract No. 430-13 to include BuyBoard fees in the total amount of $18,577.75.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
E.) Requesting approval to purchase one (1) R-10 Survey Equipment from Western Data Systems through the Districts Member with Department of Information Resources (DIR) Contract No. DIR-SDD-1796 in the amount of $28,104.49.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
F.) Requesting approval to accept bid and approval to execute Requirement Agreement with the lowest bidder meeting all specified requirements for RFB No.: HCDD1-15-008-05-13 "Gasoline, On & Off Highway Diesel Fuel" Gold Star Petroleum, Inc.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
2013 BOND SERIES
G.) Requesting approval to accept bid and approval to execute Construction Contract with the lowest bidder meeting all specified requirements for RFB No. 15-006-04-29A / GLO Contract No. 12-406-000-6453/DRS210068 "Pct. 1 - Tijerina Rural Development Drainage Improvements Project" Base Bid with Alternate No. 2 International Consulting Engineers (ICE) in the amount of $240,152.00.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
H.) Requesting approval of Work Authorization No. 7 in the amount of $19,738.40 with L&G Engineering as it relates to H&H analysis and US 83 Relief Route Hydraulic Study for the La Joya Watershed Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to purchase one (1) new Kobelco SK260LC Long Reach Excavator from Anderson Machinery through the Districts Membership with HGACBuy Contract No. EMO6-15 to include Extended Service Coverage in the total amount of $226,318.00.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
C.) Request approval of a Budget Amendment for 1.5 million to appropriate out of the Un-reserve Fund Balance of the 2007 and 2008 Bond Funds. The purpose of this funds is to provide assistance to the GLO East Lateral Project that under the direction of Urban County. This amount is in accordance to the inter-local agreement as approved by the Board on February 04, 2015
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
D.) Requesting approval to purchase one (1) new 2016 Ford Fusion from Silsbee Ford through the Districts Membership with BuyBoard Contract No. 430-13 to include BuyBoard fees in the total amount of $18,577.75.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
E.) Requesting approval to purchase one (1) R-10 Survey Equipment from Western Data Systems through the Districts Member with Department of Information Resources (DIR) Contract No. DIR-SDD-1796 in the amount of $28,104.49.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
F.) Requesting approval to accept bid and approval to execute Requirement Agreement with the lowest bidder meeting all specified requirements for RFB No.: HCDD1-15-008-05-13 "Gasoline, On & Off Highway Diesel Fuel" Gold Star Petroleum, Inc.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 – 0 - Unanimously
2013 BOND SERIES
G.) Requesting approval to accept bid and approval to execute Construction Contract with the lowest bidder meeting all specified requirements for RFB No. 15-006-04-29A / GLO Contract No. 12-406-000-6453/DRS210068 "Pct. 1 - Tijerina Rural Development Drainage Improvements Project" Base Bid with Alternate No. 2 International Consulting Engineers (ICE) in the amount of $240,152.00.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
H.) Requesting approval of Work Authorization No. 7 in the amount of $19,738.40 with L&G Engineering as it relates to H&H analysis and US 83 Relief Route Hydraulic Study for the La Joya Watershed Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
AI -49949
Discussion and approval of District's Construction Payment Guide and related Exhibits to become part of District's procedural forms when processing construction payments.
NO ACTION taken on this Item.
NO ACTION taken on this Item.
Attachments:
8.
AI -49950
Discussion and possible action to require addition of sub-consultants, with supporting documentation, by supplemental agreement in accordance to Article 14-Subcontracting and Assignments for professional engineering services, to include sub consultant’s labor rates.
Mr. Sesin informed the Board that any sub consultants are to go before the Board prior to contracting them.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Sesin informed the Board that any sub consultants are to go before the Board prior to contracting them.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER, A.C. CUELLAR, JR., seconded by BOARD MEMBER, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -49951
Pending/Potential Litigation:
Discussion of report submitted by the Lee Law Firm regarding their review, report and recommendations concerning the Agreement between Hidalgo County Drainage District No. 1 and Integ Corporation.
NO ACTION taken on Items 9.A - 9.C.
Discussion of report submitted by the Lee Law Firm regarding their review, report and recommendations concerning the Agreement between Hidalgo County Drainage District No. 1 and Integ Corporation.
NO ACTION taken on Items 9.A - 9.C.
10.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
NO ACTION on Items 10.A and 10.B.
NO ACTION on Items 10.A and 10.B.
C.
AI -49952
Pending/Potential Litigation:
Discussion, consideration and possible action related to the report submitted by the Lee Law Firm regarding their review, report and recommendations concerning the Agreement between Hidalgo County Drainage District No. 1 and Integ Corporation.
Proceed as directed.
Discussion, consideration and possible action related to the report submitted by the Lee Law Firm regarding their review, report and recommendations concerning the Agreement between Hidalgo County Drainage District No. 1 and Integ Corporation.
Proceed as directed.
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
NO ACTION taken on this Item.
13.
Adjourn
On motion by BOARD MEMBER, JOSEPH PALACIOS, seconded by BOARD MEMBER, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of June, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 2, 2015.
Signed this 2nd day of June 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 2nd day of June, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 2, 2015.
Signed this 2nd day of June 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy