SPECIAL MEETING - June 9, 2015
BE IT REMEMBERED, that on this 9th day of June A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT June 9, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-50023
2015 - Health & Human Services Dept./CPS-Hazards (1293)
Attachments:
B.
AI-49992
2015 - Health & Human Services Dept. / TX Healthy (1293)
Attachments:
C.
AI-49973
2015 - Purchasing Dept. (1100)
Attachments:
D.
AI-49960
2015 - Constable Pct. 4 (1100)
Attachments:
E.
AI-49969
2014 - County Court #4 (1100)
Attachments:
F.
AI-49977
2015 - Texas A&M AgriLife Extension Service (1100)
Attachments:
G.
AI-49953
2015 - Planning Dept. (1100)
Attachments:
H.
AI-49882
2015 - Sheriff's Dept. / Jail (1100)
Attachments:
I.
AI-49844
2015 - Sheriff's Office / Federal Sharing U.S. Department of Justice (1229)
Attachments:
J.
AI-49842
2015 - HIDTA / US Treasury (1252)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-50024
Pct. 1 TXDOT, CO's 2009, & CO's 2010 A & B (1315, 1339, & 1342):
1. Approval of 2015 interdepartmental transfer within Pct. 1 TXDOT from CR 229 BR-Mile 17 1/2 Rd , program #096, to Mile 2 West (Mile 12-US 83), program #040, in the amount of $2,497.50 to fund aid to govt agency expenditures.
2. Approval of 2015 interdepartmental transfer within Pct. 1 CO's 2009 from Drainage Improv., program #052, to EM4W (M 12-M 13 1/2), program #064, in the amount of $71.99 to fund drainage improvement expenditures.
3. Approval of 2015 interdepartmental transfer within Pct. 1 CO's 2010 A & B from Mile 17N (FM88-FM1015), program #085, to Whalen Rd (BUS83-Moore), program #115, in the amount of $6,137.50 to fund road improvement expenditures.
1. Approval of 2015 interdepartmental transfer within Pct. 1 TXDOT from CR 229 BR-Mile 17 1/2 Rd , program #096, to Mile 2 West (Mile 12-US 83), program #040, in the amount of $2,497.50 to fund aid to govt agency expenditures.
2. Approval of 2015 interdepartmental transfer within Pct. 1 CO's 2009 from Drainage Improv., program #052, to EM4W (M 12-M 13 1/2), program #064, in the amount of $71.99 to fund drainage improvement expenditures.
3. Approval of 2015 interdepartmental transfer within Pct. 1 CO's 2010 A & B from Mile 17N (FM88-FM1015), program #085, to Whalen Rd (BUS83-Moore), program #115, in the amount of $6,137.50 to fund road improvement expenditures.
B.
AI-50021
Pct 2 Administration (1200):
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $50,000.00 to fund repair/improvement at Pct 2 Administration Office.
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $50,000.00 to fund repair/improvement at Pct 2 Administration Office.
Attachments:
C.
AI-49859
Health ADM (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Health ADM in the total amount of $12,000.00.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Health ADM in the total amount of $12,000.00.
Attachments:
D.
AI-49861
Emergency Mgmt (1100):
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Emergency Mgmt in the total amount of $13,673.00.
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Emergency Mgmt in the total amount of $13,673.00.
Attachments:
E.
AI-49893
Pct. 3 C.O.'s (1315):
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1315 (Prog 045) to TxDot project (prog 021)in the amount of $1380.00.
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1315 (Prog 045) to TxDot project (prog 021)in the amount of $1380.00.
Attachments:
F.
AI-49850
430th District Court (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.- Contingency to 430th District Court in the total amount of $3,807.00 to fund a new security camera system.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.- Contingency to 430th District Court in the total amount of $3,807.00 to fund a new security camera system.
4.
Payment of claims/invoices:
A.
AI-50019
Pct. #3:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditors:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditors:
| Vendor | Invoice No. | Amount |
| Mobile Relays Partners, LTD. | AIR0034828 | $1,169.82 |
| Mobile Relays Partners, LTD. | AIR0034958 | $1,169.82 |
Attachments:
B.
AI-49956
District Attorney:
Approval to process the following invoice from James Publishing as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following invoice from James Publishing as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Invoice Date | Invoice No. | Amount |
| 11/24/2014 | SI29627 | 233.00 |
Attachments:
C.
AI-49887
District Attorney:
Requesting approval for County Treasurers to process payment for fuel reimbursement in the amount of $10.00 for employee Irieno Ramos after auditing procedures are completed by County Auditor.
Requesting approval for County Treasurers to process payment for fuel reimbursement in the amount of $10.00 for employee Irieno Ramos after auditing procedures are completed by County Auditor.
Attachments:
5.
Planning Department:
A.
AI-50025
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Treasurer:
A.
AI-49872
Approval of Hidalgo County Monthly Investment Reports for January, February, March & April 2015
Attachments:
7.
Monthly Fee Reports:
A.
AI-49978
District Attorney's Office - Hot Checks Fees Report - April and May 2015
Attachments:
8.
Executive Office - Valde Guerra:
A.
AI-49975
Approval of 457 Plan hardship withdrawal requests for employee #148598 & employee #032603
Attachments:
9.
Tax Refunds:
A.
AI-49964
| ACCOUNT NUMBER | PAYER | AMOUNT |
| H2550.00.006.0010.06 | HUNTER KELSEY II LLC | $3,239.35 |
| L0400.00.008.0000.00 | SOUTH TEXAS ELECTRIC COOPERATIVE INC | $5,836.43 |
Attachments:
B.
AI-49852
| Account Number | Payer | Amount |
| C7883.01.000.0002.00 | Target Corporation | $24,966.08 |
| M2350.01.000.0004.00 | Ryan Tax Compliances Services LLC | $9,135.61 |
| M2360.00.000.0001.00 | Target Corporation | $4,437.83 |
| N5410.00.000.0001.00 | Target Corporation | $12,869.56 |
| S2979.00.00A.0003.00 | Target Corporation | $11,471.42 |
Attachments:
C.
AI-49855
| Account Number | Payer | Amount |
| F6451.00.000.0027.00 | Corelogic | $2,643.02 |
Attachments:
10.
Membership Dues:
A.
AI-49968
County Auditor:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $175.00 (Requisition #278162) for Maria Arcilia Duran, CPA, Director of Audit Division, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $175.00 (Requisition #278162) for Maria Arcilia Duran, CPA, Director of Audit Division, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-49976
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Year | Amount | Acct.# | Req. # |
| Rio Grande Valley Partnership | 2015 | $ 8,620.00 | 5-1100-413-30-125-004-0-810 | 278238 |
Attachments:
C.
AI-49776
Fire Marshal (1100):
Approval to pay membership dues to South Texas Fire Investigators Association in the total amount of $350.00 for the following seven individuals: Juan Martinez, Tommy Ureste, Eric Sanchez, Victor Ramirez, John D. Franz, Medardo Villarreal & Kyle Pulley; with authority for County Treasurer to issue payment after reviewing and auditing procedures are completed by County Auditor. (Req. 277278)
Approval to pay membership dues to South Texas Fire Investigators Association in the total amount of $350.00 for the following seven individuals: Juan Martinez, Tommy Ureste, Eric Sanchez, Victor Ramirez, John D. Franz, Medardo Villarreal & Kyle Pulley; with authority for County Treasurer to issue payment after reviewing and auditing procedures are completed by County Auditor. (Req. 277278)
Attachments:
11.
Urban County:
A.
AI-49957
Request for approval of one (1) applicant in the City of Weslaco, one (1) applicant in the City of Mercedes, one (1) applicant in the City of Elsa and one (1) applicant in the Countywide are under the Owner-occupied Housing Rehabilitation Program.
B.
AI-49885
Request approval to renew 2015-2016 membership dues in the amount of $1,545.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2015 through June 30, 2016)
Attachments:
C.
AI-49981
Request approval to renew 2015-2016 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program.
( Membership dues covering the period July 1, 2015 through June 30, 2016).
( Membership dues covering the period July 1, 2015 through June 30, 2016).
Attachments:
12.
Auditor's Office:
A.
AI-49987
Discussion, consideration and approval to process the City of Mission 2014-2015 TIRZ payment, in the amount of $2,060,674.90 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission.
Attachments:
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-50022
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Lorenzana Subdivision, an Hidalgo County Pct 1 BCAP projects.
Attachments:
B.
AI-50016
Requesting approval of 60 day (grace period) extension of current contract for Hidalgo County - "Traffic Road Signs and Other Related Misc. Equipment" while procurement process is completed so as to have no lapse in service.
Original Contract # C-13-013-05-28
Extension # E-14-159-05-20
Attachments:
C.
AI-49985
Requesting approval of payment of Invoice #11325160 in the amount $12,734.05 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 (WA#1), for Pct 2 Regional Hike & Bike Project.
Attachments:
D.
AI-49986
Requesting approval of payment of Invoice #11325159 in the amount $91,895.09 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-097-03-17 (WA#1), for Pct.2 priority projects.
Attachments:
E.
AI-49989
Requesting approval of payment of Invoice #11325171 in the amount $15,341.07 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 (WA#2), for Pct 2 Regional Hike & Bike Project.
Attachments:
F.
AI-50004
Acceptance and approval of invoice No. 13159-6 in the amount $912.87 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09;
Attachments:
G.
AI-50005
Approval of Construction Change Directive #1 (as drafted/submitted through project engineering, Chanin Engineering, LLC reviewed/concurred by construction manager, Prodigy) in the amount of $133,000.00 (Allowance) so as to give general contractor, Central Air Heating Service, Inc. the notice to proceed, if applicable.
Attachments:
H.
AI-50006
Acceptance and approval of request for payment of Invoice #Feb 15-14 dated 2-27-25 in the amount of $7,860.95 as submitted by LeFEVRE Engineering for the provision of engineering services in connection with Heidelberg-Palm Street Project under Contract #C-14-308-09-09-PO#721466 - WA#2.
Attachments:
I.
AI-50008
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325149-$ 3,156.49 for "Mile 3-WA#1"
2. Invoice No. 11325146-$23,180.00 for "La Homa ROW-WA#1"
3. Invoice No. 11325153-$ 84,293.50 for "Mile 3"
4. Invoice No. 11325155 -$10,841.37 for "FM 494-Shary Road Project"
1. Invoice No. 11325149-$ 3,156.49 for "Mile 3-WA#1"
2. Invoice No. 11325146-$23,180.00 for "La Homa ROW-WA#1"
3. Invoice No. 11325153-$ 84,293.50 for "Mile 3"
4. Invoice No. 11325155 -$10,841.37 for "FM 494-Shary Road Project"
Attachments:
J.
AI-50009
Acceptance and approval of Invoice #11325144 in the amount of $3,788.64 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
Attachments:
K.
AI-50011
Presentation for discussion, consideration, and approval for disbursement of funds to be made and sent directly to Escrow Agent: Bank of America Merrill Lynch as requested by awarded vendor, (approved by Commissioners Court on June 02, 2015) RDH Site and Concrete, LLC as a condition to their Surety and thus directing all contract proceedings earned and to be earned under project #CAP-15-086-03-11-YSS/contract #C-CAP-15-086-03-31 Road & Drainage Construction for Rankin Subdivision directly to the Escrow Agent for RDH Site and Concrete, LLC: Bank of America Merrill Lynch.
Attachments:
L.
AI-50013
Approval of the following items for Texas Cordia Construction LLC for the Pct. 2 Roadrunner Subdivision Paving & Drainage Improvements, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-14-285-09-15:
A. Application for Retainage release in the amount of $19,774.25;
B. Acceptance of Certificate of Construction Completion, reflecting the date of March 19, 2015.
A. Application for Retainage release in the amount of $19,774.25;
B. Acceptance of Certificate of Construction Completion, reflecting the date of March 19, 2015.
Attachments:
M.
AI-49980
Requesting approval of payment of Invoice #11325150 in the amount $1,326.74 submitted by L&G Consulting Engineers Inc., in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for Pct 2 Equipment Maintenance Facility Project.
Attachments:
N.
AI-49847
Request by Hon. Arturo Guajardo, Jr., HC-Clerk, through Ms. Annette Muniz, Chief Deputy, the removal of fixed assets from their inventory list as identified and detailed in the supporting documentation attached herein.
Attachments:
O.
AI-49849
206th District Court:
Requesting authority to purchase maintenance services renewal through a purchase order ( with company's response as to acceptance of county purchase order only and no executed agreement) with RICOH USA through requisition #277548 at $375.00 per year-effective 8/6/2015 - 8/5/2016.
Requesting authority to purchase maintenance services renewal through a purchase order ( with company's response as to acceptance of county purchase order only and no executed agreement) with RICOH USA through requisition #277548 at $375.00 per year-effective 8/6/2015 - 8/5/2016.
Attachments:
P.
AI-49576
County Court at Law #8:
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #276415 in the amount of $155.64/month-equipment, B/W impressions @ $34.50/month, color impressions @ $32.10/month with a total of $222.24/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #276415 in the amount of $155.64/month-equipment, B/W impressions @ $34.50/month, color impressions @ $32.10/month with a total of $222.24/month, effective upon approval.
Attachments:
Q.
AI-49929
Acceptance and approval of request for Invoice Payment #20152327 in the amount of $14,894.84 as submitted by TEDSI INFRASTRUCTURE GROUP - Work Authorization No. 2-PO#698569-Contract #C-08-227-02-09 for Professional Engineering Services from February 01, 2015 to April 30, 2015 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
R.
AI-49970
Approval of Request for Payment-Application No. 4 in the amount of $101,430.93 as submitted by 2GS, LLC-Contract #C-14-362-10-28-PO#717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct One and as reviewed by project engineer, Raul Sesin, P.E.
Attachments:
S.
AI-49926
Add Fuel Card Users/Delete Fuel Card Users
1. Adult Probation - Delete Fuel Card Users
2. Adult Probation - Add Fuel Card Users
1. Adult Probation - Delete Fuel Card Users
2. Adult Probation - Add Fuel Card Users
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of June, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on JUNE 9th, 2015.
Signed this 9th day of JUNE 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of June, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Virginia Jones, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on JUNE 9th, 2015.
Signed this 9th day of JUNE 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Virginia Jones, Deputy