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Minutes for CC CONSENT

SPECIAL MEETING - July 7, 2015

BE IT REMEMBERED, that on this 7th day of July A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
July 7, 2015
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval for the exception of Item. 10.A. to be pulled for discussion.
                           
Vote: 5 - 0 - Unanimously

 
1.
 
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
 
2015 Intradepartmental transfers:
 
A.
AI-50350
2015 - Constable Pct. #4 LBSP FY 15 (1284)
Attachments:
 
B.
AI-50334
2015 - Safety Division (1100)
Attachments:
 
C.
AI-50310
2015 - Purchasing (1100)
Attachments:
 
D.
AI-50316
2015 - Pct. 2 Road Maintenance (1200) 
Attachments:
 
E.
AI-50317
2015 - Tax Office (1100)
Attachments:
 
F.
AI-50342
2015 - Hidalgo County Sheriff's Office (1100)
Attachments:
 
G.
AI-50305
2015 - Sheriff's Office / Federal Sharing U.S. Department of Treasury (1228)
Attachments:
 
H.
AI-50290
2015 - Public Defender's (1282)
Attachments:
 
I.
AI-50298
2015 - J.P. Pct. 4, Pl. 2 (1100)
 
J.
AI-50192
2015 - Sheriff's Dept. / Jail (1100)
Attachments:
 
K.
AI-50219
2015 - Constable Pct. 1 (1100)
Attachments:
 
L.
AI-50198
2015 - County Court #1 (1100)
Attachments:
 
M.
AI-50247
2015 - County Court #4 (1100)
 
N.
AI-50248
2015 - Justice Crt. Tech. (1242)
Attachments:
 
O.
AI-50254
2015 - District Attorney (1100)
Attachments:
 
P.
AI-50344
2015 - WIC (1292)
Attachments:
 
Q.
AI-50258
2015 - WIC (1292)
Attachments:
 
R.
AI-50262
2015 - 93rd District Court (1100)
Attachments:
 
S.
AI-50259
2015 - 332nd D.C. (1100)
Attachments:
 
T.
AI-50273
2015 - I.T. Department (1100)
Attachments:
 
U.
AI-50173
2015 - Adult Probation (1289)
Attachments:
 
V.
AI-50274
2015 - Health & Human Services Dept. / T.B. Control (1293) 
Attachments:
 
W.
AI-50106
2015 - HIDTA (1252)
Attachments:
 
X.
AI-50089
2015 - County Clerk's  (1100)
Attachments:
 
Y.
AI-50339
2015 - Precinct No.3 (1345) 
Attachments:
 
Z.
AI-50289
2015 - Pct #3 Sanitation (1100)
Attachments:
 
3.
 
2015 Interdepartmental transfers:
 
A.
AI-50335
 Pct.1 RD Maint (1200):
Approval of 2015 interdepartmental transfer from Adm.program no.004 to Rd. Maint. program no.005, in the total amount of $150.00
 
B.
AI-50291
449th District Court (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm. - Contingency to 449th District Court in the total amount of $2,500.00 to pay referee services rendered in 10 detention hearings from Feb. 11, 2015 to May 26, 2015.
Attachments:
 
C.
AI-50337
Precinct No.3 (1345):
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (108) in the total amount of $62,295.27 
Attachments:
 
4.
 
Interfund transfers:
 
A.
AI-50332
Pct. 2 Various Projects (1100):
Approval of 2015 interfund transfer from R&B (1200) to Pct. 2 Various Projects (1100) in the amount of $60,996.32.
Attachments:
 
5.
 
Planning Department:
 
A.
AI-50311
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)

2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
6.
 
Executive Office - Valde Guerra:
 
A.
AI-50275
Right of Way:
Red Gate Pipeline, LP:
Line will be installed by conventional bore.  Location: Guajolote Ranch Road.  Crossing Distance 57'; 1.85 miles from FM 681. (Pct. 3)
 
B.
AI-50251
Right of Way:
North Alamo Water Supply Corporation:  Mile 21 North Road- Proposing to extend a 4 inch waterline along the south side of Mile 21 North Road for a distance of 2,740 feet.
Attachments:
 
7.
 
Tax Refunds:
 
A.
AI-50110
ACCOUNT NUMBER PAYER AMOUNT
A1750.01.000.0103.00 CORELOGIC $2,873.22
P7170.14.026.0002.00 CORELOGIC $2,972.50
S3015.99.000.0001.01 TRADING CHEMICAL SERVICES LLC/SOLVENTS DIVISION $2,930.19
 
Attachments:
 
B.
AI-50257
ACCOUNT NUMBER PAYER AMOUNT
H0422.00.000.0026.00 CORELOGIC/BBVA COMPASS $4596.71
 
Attachments:
 
C.
AI-50111
ACCOUNT NUMBER PAYER AMOUNT
A1800.99.038.0010.03 HELENA CHEMICAL COMPANY $20,920.20
E3300.00.248.0001.00 INTER NATIONAL BANK $5,463.03
T5200.00.002.0010.00 OCWEN LOAN SERVICING LLC $2,621.90
W3800.00.682.0000.24 JONES, GALLIGAN, KEY & LOZANO LLP $21,868.08
W7700.04.000.0030.00 K2 TOWERS LLC $2,510.03
 
Attachments:
 
8.
 
Membership Dues:
 
A.
AI-50149
County Clerk (1100):
Requesting approval to pay the 2015-2016 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
 
B.
AI-50083
Texas A&M AgriLife Extension Service (1100):
Requesting approval to pay membership dues for Ashley Gregory, Hidalgo County Extension Agent-Horticulture, for six separate memberships totaling $475.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) for the following organizations:

1)  Esilon Sigma Phi (ESP) in the amount of $50.00 through Req. #278635
2)  District 12 Texas Association of Extension 4-H Agents (D12TAE4-HA) in the amount of $120.00 through Req. #278639
3)  Texas Agricultural Agent's Association  (TCAAA) in the amount of $110.00 through Req.#278642
4)  American Society for Horticulture Science (ASHS) in the amount of $135.00 through Req. #278623
5)  American Horticulture Society (AHS) in the amount of $35.00 through Req. #278630
6)  Texas Nursery & Landscape Association (TNLA) in the amount of $25.00 through Req. #278772
Attachments:
 
9.
 
Auditor's Office:
 
A.
AI-50271
Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2014-2015 TIRZ payment, in the amount of $232,203.55 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg.
Attachments:
 
B.
AI-50272
Discussion, consideration and approval to process the City of Alamo 2014-2015 TIRZ payment, in the amount of $36,416.99, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo.
 
C.
AI-50261
Discussion, consideration and approval to process the City of Edinburg 2014-2015 TIRZ payment in the amount of $96,303.33 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3.
Attachments:
 
10.
 
Budget & Management:
 
A.
AI-50127
Report and approval of emergency transfers for the period of June 1, 2015 through June 29, 2015.

Judge Garcia  mentioned that from what he had seen  $ 2, 212, 698, 65 had been transfer and  from there $ 1.4 million was related to flooding all from the General Fund.Sergio, from Budget & Management Department, advised the Court that the actual repair is not reimbursement by FEMA, however the water extraction is reimbursable and also the use of the hourly equipment. Commissioner Flores stated that $ 49, 400 dollars was a donation by him and that he will not be sending a bill to the County. In consideration of the donation Judge Garcia proposed having a specific agenda item to formally thank Commissioner Flores for his personal contribution. The donation has nothing to with the rest of the information in the Item or any individual transfers.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to approve Item. 10. A. into Consent Agenda.

Vote: 5 - 0 -Unanimously
Attachments:
 
B.
AI-50343
2015 General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account. 
 
C.
AI-50055
1.  Approval of reimbursement in the amount of $877,949.20 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/06/15 to 06/19/15.

06/06-12/15 $481,653.87
06/13-19/15 $396,295.33
TOTAL $877,949.20

2.  Approval of wire transfer to cover claims paid.
 
11.
 
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-50346
1. Acceptance and approval of request for Payment Application #1 in the total amount of $5,260.32 submitted by Herrera & Hunt Inc., in connection with the project:  Hidalgo County Facilities Management -"Turnkey Installation of a Bullet Proof Window w/Tray at JP Pct. 1 Pl. 2 -JP Morales" PO#720817 through Project# 2015-040A-MSS.

2. Acceptance and approval of request for Payment Application #1 in the total amount of $ 2,848.16 submitted by Herrera & Hunt Inc., in connection with the project: Hidalgo County- "Bullet Proof Window at JP Pct.1 Pl. 1- JP Saenz" PO#720818 through Project#2015-040-MSS.
 
B.
AI-50295
Ratification of fully executed Change Order No. 4 in connection with contract No. C-14-362-10-28 -Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT (from Tower Road to Val Verde Road) as recommended by project engineer, Mr. Raul Sesin, P.E.
 
C.
AI-50301
Acceptance and approval of Invoice# M197422 in the amount of $1,173.87, and Invoice # M198404 in the amount of $19,051.13, for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-14-100-04-29 under (WA#1-PO#-725567) for PROJECT: Facilities Management -"Mechanical and Electrical Design Services for Space Pressure Control" for the County Autopsy Facility.
Attachments:
 
D.
AI-50314
Acceptance & approval of the following invoices for various projects submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:

1. Invoice No. 11325175- $ 25,832.40 for "Mile 3-WA#1";
2. Invoice No. 11325176- $ 19,040.96 for "FM 494-Shary Road Project";
3. Invoice No. 11325182- $ 131,792.83 for "Mile 3-WA#2" ;
4. Invoice No. 11325186- $2,858.66 for "Mile 2 N. Roadway Reconstruction"
 
 
E.
AI-50294
1. Approval of Request for Payment-Application No. 5 in the amount of $2,081,561.15 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff’s Office “Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement”, and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract #C-14-047-01-20;

2. Acceptance & approval of Invoice No.1227 in the amount of $32,838.30, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."

3. Acceptance and approval of invoice No. 13159-8 in the amount $20,942.84 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09;
 
F.
AI-50090
1.  Hidalgo County Juvenile Probation Department, Executive Director, Israel "Buddy" Silva is requesting that Commissioners Court permit the Hidalgo County Purchasing Department to conduct the procurement process only as the HC Juvenile Board of Judges will select and award contract for the following services:  "Juvenile Justice Alternative Education Program" [JJAEP] RFP 2016-119;

2.  Authority for the HC Purchasing Department to advertise a Request for Proposals with approval of procurement packet developed through collaboration with Juvenile Probation Director and staff [i.e. credentials, qualifications, scope of work/services, legal notices, terms, conditions, selection criteria and any educational guidelines and/or requirements] as attached hereto for:  "Juvenile Justice Alternative Education Program" [JJAEP] through project #2016-119.
 
G.
AI-50225
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MP 5054 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #277984 in the amount of $133.69/month-equipment and B/W Service Impressions @ $32.00/month with a total of $165.69/month each, to include the signing of required documents by Co. Judge or court Member, effective upon approval.
Attachments:
 
H.
AI-50234
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MP 3354SO through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-SDD-1674 through assigned Requisition #278768 in the amount of $126.70/month-equipment and B/W Service Impressions @ $14.25/month with a total of $140.95/month each, to include the signing of required documents by Co. Judge or court Member, effective upon approval.
Attachments:
 
I.
AI-50238
Constable Pct. 3
Requesting approval and authorization for purchase/installation of lighting equipment & accessories from Fleet Safety Equipment Inc., through County's membership/participation with Buyboard Contract #432-13 in the amount of $21,466.25 Constable Pct. 3 new 2015 Ford Explorers  to include but not limited to availability and market price fluctuation.
 
J.
AI-50249
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Heidelberg Subdivision, an Hidalgo County Pct 1 BCAP project.
Attachments:
 
K.
AI-50246
Acceptance and approval of request for payment of invoice # 11325161 for $45,155.82 submitted by L&G Engineering for the FM 1925 Project [Sharp Rd. realignment], Phase II,  WA#2  with PO# 724398.
Attachments:
 
L.
AI-50196
Add/Delete Fuel Cards/Drivers for the following:

1. District Attorney - Add Drivers
2. Adult Probation - Add/Delete Drivers
3. Constable Pct No. 1 - Add Drivers and Cards
4. Texas A&M AgriLife Extension Services- Add Drivers
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 7th day of July, 2015

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G.Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on JULY 7, 2015.

Signed this 7th day of JULY,2015




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy