SPECIAL MEETING - August 4, 2015
BE IT REMEMBERED, that on this 4th day of August A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 4, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
Commissioner Cantu stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
1.
AI-50748
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-50740
2015 - Executive Office (1100)
Attachments:
B.
AI-50722
2015 - District Clerk (1100)
Attachments:
C.
AI-50683
2015 - JP PCT. 3, PL. 1 (1100)
Attachments:
D.
AI-50680
2015 - 398th District Court (1100)
Attachments:
E.
AI-50684
2015 - District Attorney's Office (1223)
Attachments:
F.
AI-50678
2015 - Co Wide Adm (1100)
Attachments:
G.
AI-50668
2015 - County Court at Law # 2 (1100)
Attachments:
H.
AI-50676
2015 - Sheriff's Office / Federal Sharing U.S. Department of Justice (1229)
Attachments:
I.
AI-50655
2015 - CW Mech Shop (1200)
Attachments:
J.
AI-50619
2015 - Pct.1 R&B (1200)
Attachments:
K.
AI-50698
2015 - Pct 2 Sanitation (1100)
Attachments:
L.
AI-50708
2015 - Pct 2 Rd Maint (1200)
Attachments:
M.
AI-50627
2015 - Pct. 2 Adm. (1200)
Attachments:
N.
AI-50675
2015 - Pct #3 Adm. (1200)
Attachments:
O.
AI-50624
2015 - Pct #3 Rd. Maint. (1200)
Attachments:
P.
AI-50638
2015 - Purchasing (1100)
Attachments:
Q.
AI-50643
2015 - Justice of the Peace Pct. 1 Pl. 1 (1100)
Attachments:
R.
AI-50647
2015 - J.P. Pct. #2, Pl. 1 (1100)
Attachments:
S.
AI-50699
2015 - J.P. Pct. #3, Pl. 2 (1100)
Attachments:
T.
AI-50648
2015 - Human Services (1100)
Attachments:
U.
AI-50615
2015 - Elections (1100)
Attachments:
V.
AI-50623
2015 - Constable Pct. 3 (1257)
Attachments:
W.
AI-50639
2015 - Constable Precinct 4 (1100)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-50731
Pct. #3 (1345):
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (116) in the amount of $496,975.00.
Approval of 2015 interdepartmental transfer within CO's 2014 from program (109) to program (116) in the amount of $496,975.00.
Attachments:
B.
AI-50725
District Clerk (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to District Clerk in the amount of $6,500.00 to fund Out of Co. Travel & General Supplies operating expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to District Clerk in the amount of $6,500.00 to fund Out of Co. Travel & General Supplies operating expenditures.
Attachments:
C.
AI-50710
Pct.1 Rd Maint (1200):
Approval of 2015 interdepartmental transfer from Pct 1 Rd Maint, program 005 to La Milpa S/D, program 388, in the total amount of $508.11.
Approval of 2015 interdepartmental transfer from Pct 1 Rd Maint, program 005 to La Milpa S/D, program 388, in the total amount of $508.11.
Attachments:
D.
AI-50713
District Attorney's Office (1100):
Approval of 2015 interdepartmental transfer from Criminal DA, program 002, to DA Civil Litigation, program 013, in the total amount of $777.25.
Approval of 2015 interdepartmental transfer from Criminal DA, program 002, to DA Civil Litigation, program 013, in the total amount of $777.25.
Attachments:
E.
AI-50690
Pct.1 C.O.'s (1345):
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (200) in the amount of $50,000.00.
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (200) in the amount of $50,000.00.
Attachments:
F.
AI-50697
Pct.1 C.O.'s (1345):
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (727) in the amount of $4,593.50.
Approval of 2015 interdepartmental transfer within C.O.'s Fund 1345 from program (190) to program (727) in the amount of $4,593.50.
Attachments:
G.
AI-50686
CCL#6 (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to CCL#6 in the total amount of 5,950.00 for travel expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to CCL#6 in the total amount of 5,950.00 for travel expenditures.
Attachments:
H.
AI-50679
92nd DC (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to 92nd DC in the total amount of $8,480.00 for travel expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to 92nd DC in the total amount of $8,480.00 for travel expenditures.
Attachments:
4.
Planning Department:
A.
AI-50663
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Payment of invoices/claims:
A.
AI-50601
Pct #2:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
| Vendor: | Invoice No. | Amount | PO Number |
| Mobile Relays Partners, LTD | AIR0034957 | $ 137.97 | 719036 |
| Mobile Relays Partners, LTD | AIR0035085 | $ 137.97 | 719036 |
| Mobile Relays Partners, LTD | AIR0035213 | $ 137.97 | 719036 |
| Mobile Relays Partners, LTD | AIR0034956 | $ 30.00 | 719387 |
| Mobile Relays Partners, LTD | AIR0035084 | $ 30.00 | 719387 |
| Mobile Relays Partners, LTD | AIR0035212 | $ 30.00 | 719387 |
| Mobile Relays Partners, LTD | AIR0034959 | $ 36.00 | 718909 |
| Mobile Relays Partners, LTD | AIR0035087 | $ 36.00 | 718909 |
| Mobile Relays Partners, LTD | AIR0035215 | $ 36.00 | 718909 |
| Mobile Relays Partners, LTD | AIR0034439 | $ 79.99 | 718910 |
| Mobile Relays Partners, LTD | AIR0035089 | $ 79.99 | 718910 |
| Mobile Relays Partners, LTD | AIR0035217 | $ 79.99 | 718910 |
| Mobile Relays Partners, LTD | AIR0034955 | $ 890.90 | 719037 |
| Mobile Relays Partners, LTD | AIR0035083 | $ 890.90 | 719037 |
| Mobile Relays Partners, LTD | AIR0035211 | $ 890.90 | 719037 |
| Mobile Relays Partners, LTD | AIR0034961 | $ 79.99 | 718910 |
Attachments:
6.
Executive Office - Valde Guerra:
A.
AI-50734
Approval of 457 plan withdrawal request for employee #176265
Attachments:
7.
Membership Dues:
A.
AI-50607
Auditors Office (1100):
Requesting approval to pay the 2015 - 2016 AICPA membership dues in the amount of $245.00 (Req #281164 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2015 - 2016 AICPA membership dues in the amount of $245.00 (Req #281164 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-50658
Purchasing Department:
Approval of membership dues of the 2015 The Institute for Public Purchasing Procurement in the amount of $1,010.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Approval of membership dues of the 2015 The Institute for Public Purchasing Procurement in the amount of $1,010.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-50709
1. Approval of Request for Payment-Application No. 6 in the amount of $998,173.55 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff’s Office “Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement”, and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract #C-14-047-01-20;
2. Acceptance & approval of Invoice No. 1228 in the amount of $15,995.70, submitted by contracted vendor, Prodigy Construction Management, LLC, C-C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-9 in the amount $10,646.03 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
Attachments:
B.
AI-50682
Acceptance and approval of payment for revised invoice #11325180R (previously approved by cc on 07/21/2015 AI#-50357) with a corrected amount of $8,066.38, in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for the Pct 2 Equipment and Maintenance Facility Parking Lot & Access Road Project.
Attachments:
C.
AI-50681
Requesting approval of Payment Application No. 2 in the amount of $263,022.94 for the Pct. 2 Equipment and Maintenance Facility parking lot and access road project submitted by 2GS, LLC through Contract #C-15-085-03-31 , and certified for payment by Raul Sesin, PE.
Attachments:
D.
AI-50659
Tax Office/Sheriffs Substation:
1. Correction of original term of commercial alarm monitoring agreement [CC-Consent AI# 42803-02-11-14] with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms to reflect the automatic extension of agreement unless otherwise terminated by Hidalgo County [as permitted under Terms/Conditions 3.B.] and not as originally captioned for one [1] year;
2. Approval to process requisition to permit the extension/renewal of agreement with Superior Alarms so as to proceed to with the submittal of invoices for new contract year and payment of $360.00
2. Approval to process requisition to permit the extension/renewal of agreement with Superior Alarms so as to proceed to with the submittal of invoices for new contract year and payment of $360.00
| Requisition | Location | Conditions Monitored | Yearly Monitoring | Account Number |
| 278358 | 300 E. Hackberry, McAllen, Texas | Burglar, Panic, Low Battery & Cell | $360.00 | 4-1100-413-00-125-001-0-413 |
Attachments:
E.
AI-50302
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: “Chief Physician/Health Authority for Hidalgo County Department Health and Human Services”-RFB: 2015-203-MEG including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
F.
AI-50633
Add Fuel Cards
1. Facilities Management - Fuel Cards
1. Facilities Management - Fuel Cards
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of AUGUST, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on AUGUST 4, 2015.
Signed this 4th day of AUGUST 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of AUGUST, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on AUGUST 4, 2015.
Signed this 4th day of AUGUST 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy