SPECIAL MEETING - July 28, 2015
BE IT REMEMBERED, that on this 28th day of July A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT July 28, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of the Consent Agenda for the exception of Item.10.F. to be pulled for discussion.
Vote: 5 - 0 – Unanimously
After Marty Salazar made point of the incorrect Item, the Court moved to rescind the previous action on Item.10.F.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval of the Consent Agenda for the exception of Item.11.F. to be pulled for discussion.
Vote: 5 - 0 – Unanimously
1.
AI-50636
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-50616
2015 - County Commissioners (1100)
Attachments:
B.
AI-50614
2015 - Executive Office (1100)
Attachments:
C.
AI-50581
2015 - Elections (1100)
Attachments:
D.
AI-50582
2015 - 370th District Court (1100)
Attachments:
E.
AI-50590
2015 - I.T. Department (1100)
Attachments:
F.
AI-50594
2015 - Health & Human Services Dept. / Infectious (1293)
G.
AI-50579
2015 - 206th District Court (1100)
Attachments:
H.
AI-50599
2015 - Texas A&M AgriLife Extension Service (1100)
Attachments:
I.
AI-50572
2015 - Purchasing Dept. (1100)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-50612
JP PCT 4/PL 2 (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to JP PCT 4/PL 2 in the total amount of $836.81.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to JP PCT 4/PL 2 in the total amount of $836.81.
Attachments:
B.
AI-50583
430th DC (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to 430th DC in the total amount of $1,000.00.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to 430th DC in the total amount of $1,000.00.
Attachments:
4.
Monthly Fee Reports:
A.
AI-50405
District Clerk Fee Report for the month of June 2015 $528,186.09
Attachments:
5.
Payment of invoices/claims:
A.
AI-50589
Sheriff's Department:
Requesting approval for reimbursement for LVN Jesus A. Gomez, Medical Assistant Alma D. Flores, LVN Maximina Cruz and LVN Sergio Salinas in the amount of $133.69 each for the completion of license for Non Certified Technician online through Texas Medical Board.
Requesting approval for reimbursement for LVN Jesus A. Gomez, Medical Assistant Alma D. Flores, LVN Maximina Cruz and LVN Sergio Salinas in the amount of $133.69 each for the completion of license for Non Certified Technician online through Texas Medical Board.
Attachments:
B.
AI-50450
Sheriff's Department:
Requesting approval with authority for County Treasurer to issue payment after auditing procedures are completed for reimbursement to Sergeant Ernesto Solis in the amount of $46.61 for fuel purchase with personal credit card due to U.S. Voyager Card not working properly.
Requesting approval with authority for County Treasurer to issue payment after auditing procedures are completed for reimbursement to Sergeant Ernesto Solis in the amount of $46.61 for fuel purchase with personal credit card due to U.S. Voyager Card not working properly.
Attachments:
C.
AI-50538
HIDTA
Approval to process the following invoices for Rod Roberston Enterprises, in the total amount of $1,695.00, as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Approval to process the following invoices for Rod Roberston Enterprises, in the total amount of $1,695.00, as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Date | Invoice No. | Amount |
| 6/29/2015 | 52447 | $495.00 |
| 6/3/2015 | 52451 | $1,200.00 |
| TOTAL | $1,695.00 |
6.
Executive Office - Valde Guerra:
A.
AI-50617
Approval of 457 plan hardship withdrawal request for employee #122335
Attachments:
B.
AI-50576
Right of Way:
North Alamo Water Supply Corporation:
Cordoba Heights:
1. From the centerline of Ferguson Road go South 50 feet along Valley View Road- proposing a 16 inch bore casing for an 8 inch waterline.
2. From the centerline of Valley View Road go East 1,850 feet along Ferguson Road - proposing a 16 inch bore casing for an 8 inch waterline.
North Alamo Water Supply Corporation:
Cordoba Heights:
1. From the centerline of Ferguson Road go South 50 feet along Valley View Road- proposing a 16 inch bore casing for an 8 inch waterline.
2. From the centerline of Valley View Road go East 1,850 feet along Ferguson Road - proposing a 16 inch bore casing for an 8 inch waterline.
Attachments:
7.
Tax Refunds:
A.
AI-50408
| Account Number | Payer | Amount |
| C8140.99.000.0001.00 | COPART, INC | $2,502.54 |
| T2100.00.244.0011.05 | R COMMUNICATIONS LLC | $17,158.47 |
Attachments:
B.
AI-50428
| ACCOUNT NUMBER | PAYER | AMOUNT |
| B2032.00.000.001A.00 | RED MORTGAGE CAPITAL, LLC | $4,241.55 |
| E8465.04.000.0001.00 | J M A ENTERPRISES INC | $11,133.21 |
| H0850.00.002.0097.03 | INTERNATIONAL PAPER COMPANY | $10,312.57 |
| K2400.00.000.0169.20 | TRI-NATIONS EXPRESS INC | $9,181.11 |
| S5720.00.000.0001.00 | ASSISTED LIVING PARTNERSHIP II LTD | $8,381.18 |
| S6765.00.000.0001.00 | OWL VENTURES LTD | $10,453.72 |
Attachments:
C.
AI-50497
| ACCOUNT NUMBER | PAYER | AMOUNT |
| M3550.00.032.0002.00 | LINEBARGER, GOGGAN, BLAIR & SAMPSON | $4,749.00 |
| M6200.00.000.0007.00 | SIERRA TITLE OF HIDALGO COUNTY, INC | $3,475.20 |
Attachments:
D.
AI-50407
| Account Number | Payer | Amount |
| W6300.03.000.0001.00 | LA CASITA MOTEL | $2,545.87 |
Attachments:
E.
AI-50543
| ACCOUNT NUMBER | PAYER | AMOUNT |
| P6300.99.000.0011.03 | COSTCO WHOLESALE CORP. | $28,859.86 |
Attachments:
8.
Membership Dues:
A.
AI-50596
Public Defender's Office (1100):
Requesting approval to pay the Texas Criminal Defense Lawyers Association Membership Dues in the amount of $120.00 ($60.00 each) Requisition #281062 for Jose Luis Bravo, 1st Asst. Public Defender and Sofia Kamal, Asst. Public Defender, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the Texas Criminal Defense Lawyers Association Membership Dues in the amount of $120.00 ($60.00 each) Requisition #281062 for Jose Luis Bravo, 1st Asst. Public Defender and Sofia Kamal, Asst. Public Defender, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
AI-50355
1. Approval of reimbursement in the amount of $817,486.84 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/04/15 to 07/17/15.
2. Approval of wire transfer to cover claims paid.
| 07/04-10/15 | $433,432.53 |
| 07/11-17/15 | $384,054.31 |
| TOTAL | $817,486.84 |
2. Approval of wire transfer to cover claims paid.
Attachments:
10.
WIC:
A.
AI-50578
1. Requesting approval to transfer existing security services (ASG) 3519 W. Main Avenue Ste. B to new location 3503 5 Mile Line, Alton, Texas and move equipment with Time Warner.
2. Requesting approval to disconnect services with Waste Connections for garbage services at the Alton WIC Clinic #2.
2. Requesting approval to disconnect services with Waste Connections for garbage services at the Alton WIC Clinic #2.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-50418
Requesting approval of payment for Invoice No. June 15-10 in the amount of $26,797.54 [Pct 1, 3rd Call, Heidelberg Subdivision C-CAP-14-398-12-16] as submitted by project engineer, LeFevre Engineering & Management Consulting Inc.
Attachments:
B.
AI-50451
Information Technology Department:
Requesting authority to continue the SolarWinds software maintenance plan originally purchased thru PO 709119 on 05/15/2014 including any software licenses and any other pertinent related services in the amount of $253.00/yr beginning 05/19/2015 - 05/19/2016 as well as any future purchases of equipment, licenses, software, maintenances support and related services for the IT Department through our membership paticipation with DIR-SDD-2500 contract expiring on 08/20/2017for the life term of the equipment/software/hardware/maintenance/support services in place and with an automatic annual renewal thru the issuance of a purchase order.
Requesting authority to continue the SolarWinds software maintenance plan originally purchased thru PO 709119 on 05/15/2014 including any software licenses and any other pertinent related services in the amount of $253.00/yr beginning 05/19/2015 - 05/19/2016 as well as any future purchases of equipment, licenses, software, maintenances support and related services for the IT Department through our membership paticipation with DIR-SDD-2500 contract expiring on 08/20/2017for the life term of the equipment/software/hardware/maintenance/support services in place and with an automatic annual renewal thru the issuance of a purchase order.
Attachments:
C.
AI-50456
County Clerk's Office:
Requesting the continuation of the preservation of historical record books volumes 939-1105 (total of 448 books) and the paper conservation thru our membership participation with TXMAS (Texas Multiple Awarded Schedule) 13-36010 in the amount of $564.323.89.
Requesting the continuation of the preservation of historical record books volumes 939-1105 (total of 448 books) and the paper conservation thru our membership participation with TXMAS (Texas Multiple Awarded Schedule) 13-36010 in the amount of $564.323.89.
Attachments:
D.
AI-50458
Acceptance and approval to pay Invoice #15-696 for PO#726784 in the amount of $29,292.00 as submitted by D. Wilson Construction Co., in connection with the project procured through sealed quotes [as project was not anticipated to exceed the $50K] : Hidalgo County- "Concrete Work for Parking Lot Repairs at the Old Administration Building" as reviewed and approved by Facilities Management.
E.
AI-50535
Requesting authority to exercise the first (1st) of two (2) one (1) year extensions as provided in benefit agreement #C-14-054-08-12 for “Pre-Paid (Post Tax) Voluntary Legal Services Program” for Hidalgo County under the same rates, terms, and conditions renewal/extension effective August 20, 2015 through August 19, 2016.
Attachments:
F.
AI-50319
INFORMATION TECHNOLOGIES (IT) DEPARTMENT:
Requesting approval to execute required Maintenance & Support Agreement & authority to enter into a twelve (12) month Maintenance & Support Agreement for the RightFax Software on RightFax Server located at the I.T. Department in the total amount of $5,369.85/year with a new customer discount of $596.65 with Diem Technologies including the purchase of any future hardware, software maintenance, technical support/updates/licenses and any other pertinent related services through the life term of the equipment/software/hardware/maintenance/support services from 02-24-2015 - 02-25-2016.
Marty Salazar stated that they had received a point of information by the honorable Isaac Zulemana, regarding the issue of the particular maintenance support saying that it cannot be provided by other sources under DIR Co-Op purchases. In point the Auditor’s office is suggesting having the Honorable Ricardo Rodriguez and not an assistant DA.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Requesting approval to execute required Maintenance & Support Agreement & authority to enter into a twelve (12) month Maintenance & Support Agreement for the RightFax Software on RightFax Server located at the I.T. Department in the total amount of $5,369.85/year with a new customer discount of $596.65 with Diem Technologies including the purchase of any future hardware, software maintenance, technical support/updates/licenses and any other pertinent related services through the life term of the equipment/software/hardware/maintenance/support services from 02-24-2015 - 02-25-2016.
Marty Salazar stated that they had received a point of information by the honorable Isaac Zulemana, regarding the issue of the particular maintenance support saying that it cannot be provided by other sources under DIR Co-Op purchases. In point the Auditor’s office is suggesting having the Honorable Ricardo Rodriguez and not an assistant DA.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of July, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on JULY 28, 2015.
Signed this 28th day of JULY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 28th day of July, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on JULY 28, 2015.
Signed this 28th day of JULY 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy