SPECIAL MEETING - September 1, 2015
BE IT REMEMBERED, that on this 1st day of September A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 1, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Board were in attendance.
All members of the Board were in attendance.
2.
Prayer
Raul Sesin led the Board and Audience in Prayer.
Raul Sesin led the Board and Audience in Prayer.
3.
Open Forum
No comments under Open Forum.
No comments under Open Forum.
4.
Approval of Consent Agenda
The Board moved to approved the Consent Agenda for the exception of Item.2.C. to be pulled for discussion.
The Board moved to approved the Consent Agenda for the exception of Item.2.C. to be pulled for discussion.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Raul Sesin updated the Board about several projects that are being finalized and the status of other projects.
Raul Sesin updated the Board about several projects that are being finalized and the status of other projects.
6.
AI -51143
Public Hearing to discuss proposed 2015 Tax Rate.
Judge Garcia opened up the Public Hearing in regards to the 2015 Tax Rate.
Mr. Sesin stated that currently they have the proposed tax rate of .0591 in comparison to last year’s higher tax rate of .0597 there is a small reduction. Raul Sesin mentioned that they take into consideration the different needs within district and the different drainage and construction projects.
No one commented under Public Hearing.
Judge Garcia opened up the Public Hearing in regards to the 2015 Tax Rate.
Mr. Sesin stated that currently they have the proposed tax rate of .0591 in comparison to last year’s higher tax rate of .0597 there is a small reduction. Raul Sesin mentioned that they take into consideration the different needs within district and the different drainage and construction projects.
No one commented under Public Hearing.
Attachments:
7.
AI -51078
Discussing, acceptance and action in connection with proposed Amendment #2 to the existing Letter of Engagement with Hon. Michael Lee, Lee Law Firm for: Further Investigations into Conflicts of Interest by and through, the District Manager, Integ Corporation [Godfrey Garza, Jr., President] which were part of the Scope of Services for Amendment 1.
Martha Salazar, Hidalgo County Purchasing Department, stated that this was a finalization of the previous preliminary approval coming from the Amendment 1, making this Amendment 2.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Martha Salazar, Hidalgo County Purchasing Department, stated that this was a finalization of the previous preliminary approval coming from the Amendment 1, making this Amendment 2.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -51076
A. Requesting approval to purchase four (4) new Caterpillar CT660 Dump Trucks from Holt Truck Centers through the District's Membership with BuyBoard Contract No. 430-13 to include Extended Service Coverage and BuyBoard fees in the total amount of $581,225.64.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Request approval of a Budget Amendment from the District's un-reserve General fund balance in the amount $581,225.64 for the purchase of the above mention Dump Trucks.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Request approval of a Budget Amendment from the District's un-reserve General fund balance in the amount $581,225.64 for the purchase of the above mention Dump Trucks.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -51136
2012 Bond Referendum Project
A. Approval of offer letter of acceptance and closing documents as it relates to parcel 8, lot 35, Seminole Valley Subdivision Alamo.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of manual check to be issued for the completion of the acquisition transaction.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A. Approval of offer letter of acceptance and closing documents as it relates to parcel 8, lot 35, Seminole Valley Subdivision Alamo.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of manual check to be issued for the completion of the acquisition transaction.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
10.
AI -51091
2013 BOND SERIES
A.) Requesting approval of final negotiated Professional Agreement with Javier Hinojosa Engineering for the provision of Engineering Services as it relates to Pct. 2 - PSJA Lateral Drain Ditch. Approved for negotiations by HCDD1 Board of Directors on April 28, 2015.
Mr. Sesin mentioned that the Engineering Fee is 7 1/2% and the Surveying Fee is of 2%
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Pursuant to the Boards approval of Professional Agreement with Javier Hinojosa Engineering requesting approval of Work Authorization No. 1 in the amount of $135,000.00 for Engineering Services as it relates to Pct. 2 - PSJA Lateral Drain Ditch.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval of Professional Agreement with Javier Hinojosa Engineering; requesting approval of Work Authorization No. 2 in the amount of $36,000 for Survey Services as it relates to Pct. 2 - PSJA Lateral Drain Ditch.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.) Requesting approval of final negotiated Professional Agreement with Javier Hinojosa Engineering for the provision of Engineering Services as it relates to Pct. 2 - PSJA Lateral Drain Ditch. Approved for negotiations by HCDD1 Board of Directors on April 28, 2015.
Mr. Sesin mentioned that the Engineering Fee is 7 1/2% and the Surveying Fee is of 2%
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Pursuant to the Boards approval of Professional Agreement with Javier Hinojosa Engineering requesting approval of Work Authorization No. 1 in the amount of $135,000.00 for Engineering Services as it relates to Pct. 2 - PSJA Lateral Drain Ditch.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval of Professional Agreement with Javier Hinojosa Engineering; requesting approval of Work Authorization No. 2 in the amount of $36,000 for Survey Services as it relates to Pct. 2 - PSJA Lateral Drain Ditch.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
11.
AI -51139
2013 BOND SERIES
Requesting approval of Notice to Suspend Work for Construction Contract No. HCDD1-14-028-10-28 "Drain Control Structures - Monte Cristo & Weslaco North Lateral". Contractor: M-5 Texas Enterprises, LLC.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Requesting approval of Notice to Suspend Work for Construction Contract No. HCDD1-14-028-10-28 "Drain Control Structures - Monte Cristo & Weslaco North Lateral". Contractor: M-5 Texas Enterprises, LLC.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
12.
AI -51154
A. Request acceptance and approval by the Hidalgo County Drainage District No. 1 Board of Directors of an "Order" authorizing the Purchase of certain personal property (as described in attachments herein) from Hidalgo County Pct.3 for the agreed upon book value.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Request approval of a Budget Amendment from District's un-reserve General Fund in the amount of $220,393.94 for the purchase of equipment from Hidalgo County Pct.3.
Correction from: $220,393.94 to $191,923.02
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval with Correction.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Request approval of a Budget Amendment from District's un-reserve General Fund in the amount of $220,393.94 for the purchase of equipment from Hidalgo County Pct.3.
Correction from: $220,393.94 to $191,923.02
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval with Correction.
Vote: 5 - 0 - Unanimously
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No Action taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No Action taken on this Item.
A.
Real Estate Acquisition
No Action taken on this Item.
No Action taken on this Item.
B.
Pending and/or Potential Litigation
No Action taken on this Item.
No Action taken on this Item.
14.
Open Session:
A.
Real Estate Acquisition
No Action taken on this Item.
No Action taken on this Item.
B.
Pending and/or Potential Litigation
No Action taken on this Item.
No Action taken on this Item.
15.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No Action taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No Action taken on this Item.
16.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No Action taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No Action taken on this Item.
17.
Adjourn
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of September, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 1, 2015.
Signed this 1st day of SEPTEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of September, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on SEPTEMBER 1, 2015.
Signed this 1st day of SEPTEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy