SPECIAL MEETING - September 15, 2015
BE IT REMEMBERED, that on this 15th day of September A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 15, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval of the Consent Agenda.
Vote: 5 - 0 - Unanimously
1.
AI-51166
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-51341
2015 - Pct. 2 Administration (1200)
Attachments:
B.
AI-51340
2015 - Jail / Adult Detention Facility (1100)
Attachments:
C.
AI-51330
2015 - District Attorney's Office / Grand Jury (1100)
Attachments:
D.
AI-51334
2015 - County Court #1 (1100)
Attachments:
E.
AI-51337
2015 - Environmental Compliance (1100)
Attachments:
F.
AI-51321
2015 - District Attorney (1100)
Attachments:
G.
AI-51316
2015 - Pct.1 Sanitation (1100)
Attachments:
H.
AI-51314
2015 - HIDTA Task Force (1291)
Attachments:
I.
AI-51313
2015 - Pct.1 Admin. (1200)
Attachments:
J.
AI-51202
2015 - HIDTA / Us. Treasury Fund (1252)
Attachments:
K.
AI-51204
2015 - I.T. Department (1100)
Attachments:
L.
AI-51209
2015 - Elections Dept. (1283)
Attachments:
M.
AI-51211
2015 - Constable Pct. 1 (1100)
Attachments:
N.
AI-51220
2015 - County Auditor's Office (1100)
Attachments:
O.
AI-51226
2015 - 370th D.C. (1100)
Attachments:
P.
AI-51228
2015 - Human Services (1100)
Attachments:
Q.
AI-51235
2015 - Purchasing Dept. (1100)
Attachments:
R.
AI-51232
2015 - Co Wide Adm (1100)
Attachments:
S.
AI-51247
2015 - Co Wide Adm (1100)
Attachments:
T.
AI-51263
2015 - Public Affairs (1100)
Attachments:
U.
AI-51264
2015 - Emergency Management (1100)
Attachments:
V.
AI-51260
2015 - Sheriff's Office Operation Stonegarden (1284)
Attachments:
W.
AI-51271
2015 - Sheriff's Office Stonegarden Pharr (1284)
Attachments:
X.
AI-51292
2015 - County Auditor's Office (1100)
Attachments:
Y.
AI-51229
2015 - Health & Human Services Dept. / TX Healthy (1293)
Attachments:
Z.
AI-51294
2015 - Health & Human Services Dept. / Infectious Disease (1293)
Attachments:
AA.
AI-51252
2015 - Fire Marshal (1100)
Attachments:
BB.
AI-51297
2015 - Fire Marshal (1100)
Attachments:
CC.
AI-51244
2015 - Texas A&M AgriLife Extension Service (1100)
Attachments:
DD.
AI-51254
2015 - 206th D.C. (1100)
Attachments:
EE.
AI-51196
2015 - Constable Pct. 4 (1100)
Attachments:
FF.
AI-51158
2015 - Tax Office (1100)
Attachments:
GG.
AI-51159
2015 - Tax Office Scofflaw (1100)
Attachments:
HH.
AI-51160
2015 - Sheriff's Off. / Federal Sharing U.S. Depart. of Justice (1229)
Attachments:
II.
AI-51161
2015 - 139th District Court (1100)
JJ.
AI-51164
2015 - 398th District Court (1100)
Attachments:
KK.
AI-51167
2015 - J.P. 2/2 (1100)
Attachments:
LL.
AI-51165
2015 - 332nd District Court (1100)
Attachments:
MM.
AI-51291
2015 - Pct. 4 Rd. Maint (1200)
Attachments:
NN.
AI-51303
2015 - District Attorney's Office (1100)
Attachments:
OO.
AI-51333
2015 - Pct.1 C.O.'s (1345)
Attachments:
PP.
AI-51310
2015 - Pct.1 CRC (1100)
Attachments:
QQ.
AI-51311
2015 - Pct 2 SOA1339 Lopezville Park (1303)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-51233
Indigent Defense (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to Indigent Defense in the total amount of $2,440.00 for travel expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency to Indigent Defense in the total amount of $2,440.00 for travel expenditures.
Attachments:
B.
AI-51360
Pct.1 BCAP (1312): Approval of 2015 interdepartmental transfer from Lorenza Subdivision, program no.422 to La Milpa Subdivision, program no.388 in the total amount of $9,789.73.
Attachments:
C.
AI-51350
Pct 2 Various Projects (1200):
Approval of 2015 interdepartmental transfer from Pct 2 Various Programs to Pct 2 Various Projects in the amount of $375,918.70 to fund project expenditures.
Approval of 2015 interdepartmental transfer from Pct 2 Various Programs to Pct 2 Various Projects in the amount of $375,918.70 to fund project expenditures.
Attachments:
4.
Planning Department:
A.
AI-51293
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-51024
District Clerk
Fee Report for the Month of July 2015 $492,270.07
Attachments:
6.
Membership Dues:
A.
AI-51222
County Auditor (1100):
Requesting approval to pay 2015-2016 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 283139) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B Duran, MBA Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2015-2016 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 283139) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B Duran, MBA Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
B.
AI-51253
398th District Court (1100):
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Aida Salinas Flores, 398th District Court, in the amount of $195.00 (Req# 283657) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Aida Salinas Flores, 398th District Court, in the amount of $195.00 (Req# 283657) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
7.
Headstart:
A.
AI-51174
Approval of Financial Report: August 2015
Attachments:
B.
AI-51175
Approval of Children's Applications for Program Year 2015-2016
Attachments:
C.
AI-51177
Approval of Monthly Report for Special Services: August
Attachments:
D.
AI-51176
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Report: August
Attachments:
8.
Budget & Management:
A.
AI-51259
Report and approval of emergency transfers for the period of August 1, 2015 through August 31, 2015.
Attachments:
B.
AI-51046
1. Approval of reimbursement in the amount of $976,171.40 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/15/15 to 08/28/15.
2. Approval of wire transfer to cover claims paid.
| 08/15-21/15 | $501,909.60 |
| 08/22-28/15 | $474,261.80 |
| TOTAL | $976,171.40 |
2. Approval of wire transfer to cover claims paid.
Attachments:
C.
AI-51304
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 16-31, 2015 in the amount of $52,370.59 and requesting approval of wire transfer.
Attachments:
9.
IT Department - Renan Ramirez:
A.
AI-51201
Request approval of clarification to action taken by HCCC on AI-40442 on 9/11/13 for renewal of (5) five Year Maintenance Agreement with IBM Corporation - from 10/01/13 through 9/30/18. The attachment titled, “IBM Service Elite” was submitted in error by IBM as an Annual Price Protection Schedule (see attached) and should have been a Full Price Protection Schedule (see attached). Therefore, approval is hereby requested to replace and execute the correct Schedule for Service Elite and have it enforced from original approval date of 9/11/13; to include current Purchase Order 723398; Dated 3/27/15; in the amount of $11,571.93.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-51261
Acceptance and approval of payment for Invoice #20152465 in the amount of $13,181.28 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
Attachments:
B.
AI-51351
Acceptance and approval of request for payment of "various invoices" as [reflected below] and as submitted by L&G Engineering for multiple ongoing projects within and for Hidalgo County Precinct No. 4:
| Contract#s | WA#s | Invoice#s | Project Description | PO#s | Amount Due | |
| 1 | C-14-330-09-09 | WA#3 | 15-8-000020 | Hoehn Subdivision | 728310 | $ 1,203.92 |
| 2 | C-12-126-10-16 | WA#2 | 11325227 | 10th Street Extension | 700265 | $ 177,600.00 |
| 3 | C-15-110-03-31 | WA#1 | 11325228 | 10th Street & McColl Road | 725312 | $ 35,273.46 |
| 4 | C-15-136-06-02 | WA#1 | 11325229 | FM 2220 (Ware Road) | 728311 | $ 195,312.00 |
| 5 | C-13-336-12-10 | WA#2 | 11325230 | FM 1925 Ph.II (Sharp Rd. Realignment) | 724398 | $ 46,759.55 |
Attachments:
C.
AI-51354
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325234- $7,228.39 for "Mile 3 WA#3" ;
2. Invoice No. 11325225-$117,414.71 for "Mile 3 Project";
3. Invoice No. 11325240- $12,925.21 for "FM 494-Shary Road Project."
1. Invoice No. 11325234- $7,228.39 for "Mile 3 WA#3" ;
2. Invoice No. 11325225-$117,414.71 for "Mile 3 Project";
3. Invoice No. 11325240- $12,925.21 for "FM 494-Shary Road Project."
Attachments:
D.
AI-51356
Acceptance and approval of Invoice #11325237 [PO# 697785] in the amount of ($ 3,788.64) from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting in connection to contract #C-13-225-07-09.
Attachments:
E.
AI-51365
Due to no participation [in the form of SOQs] on latest solicitation, requesting authority to advertise and approval of procurement packet [i.e., specifications-requirements, legal notice and draft contract etc.] as attached hereto for H. C. Sheriff's Office - "Professional Physician Services for Inmates" RFQ including the authority to re-advertise project in the event it is found necessary to do so.
Attachments:
F.
AI-51275
Authority to exercise the six (6) month extension option as provided under current contract for "Construction Materials & Supplies" for Hidalgo County, under the same rates, terms, and conditions with Matt's Building Material, C-15-077-03-31.
Attachments:
G.
AI-51343
Requesting approval of payment of Invoice #11325246 in the amount $10,052.29 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 (WA#2), for Pct 2 Adm Office drainage project.
Attachments:
H.
AI-51238
Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Office Space in the City of Alamo" for Hidalgo County, under the same rates, terms, and conditions with GBB Rentals, LTD, C-14-314-10-14.
Attachments:
I.
AI-51102
Requesting authority to purchase (25) Latitude 12 Rugged Extreme and (25) Power Adapters from Dell Marketing L.P. thru our membership/participation with DIR 1951 in the amount of $66,281.75 thru requisition # 282982.
Attachments:
J.
AI-51157
Requesting authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: Hidalgo County [all funding sources, programs & entities] -"Dead Body Pick-up and Transport Services" [on an " as needed basis] RFB No.: 2015-281-00-00-SMA including the re-advertising of project in the event No Bid responses are received and / or are rejected and project is still required.
Attachments:
K.
AI-51191
Requesting approval of payment of Invoice #11325242 in the amount $19,451.52 submitted by L&G Consulting Engineers Inc., in connection with construction materials testing and construction inspection provided under Contract C-15-125-04-14 (WA#1), for the Pct 2 Equipment and Maintenance Facility Project.
Attachments:
L.
AI-51198
Constable Pct. 3 office is requesting authority to purchase police vehicle accessories/equipment for new vehicles [under county's replacement program] through HC membership/participation through TASB BuyBoard contract [#432-13] awarded vendor, Fleet Safety Equipment, Inc. , through submitted under Requisition #s 282775 [$10,644.01] & 282188 [$15,563.72].
M.
AI-51213
Requesting approval of payment of Invoice #11325247 in the amount $7,002.24 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-097-03-17 (WA#2), for Pct 2 Boys & Girls Club Facility & Aquatic Park/Natatorium project.
Attachments:
N.
AI-51214
Acceptance and approval of request for payment of Invoice #June 15-20 in the amount of $672.50 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
O.
AI-51223
Ratification of fully executed Change Order No. 5 in connection with contract No. C-14-362-10-28 -Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
Attachments:
P.
AI-51219
Requesting approval of payment of Invoice #11325245 in the amount $17,276.11 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 (WA#4), for Pct 2 Eldora Road project.
Attachments:
Q.
AI-51212
Requesting approval of payment of Invoice #11325243 in the amount $21,321.64 submitted by L&G Consulting Engineers Inc., in connection with professional engineering services provided under Contract C-15-046-03-03 [WA#2], for Pct 2 Regional Linear Park Project.
Attachments:
R.
AI-51336
Requesting approval of payment of Invoice #3876 in the amount $28,687.40 as submitted by R. Gutierrez Engineering Corporation, in connection with professional engineering services provided under Contract C-07-358-09-04 (WA#12 & SA#6), for Pct.2 Southfork Drainage Lateral project.
Attachments:
S.
AI-51089
Acceptance and approval of agreement monitoring services with ASG Security for the duration of term as stated on 2C of agreement including the continuation of services through the life term of the monitoring equipment in place by user department with the authority to execute and signing of agreement by County Judge, Court Member for the following:
1. WIC Clinic - 3503 W. Main St Ste 5, 6 & 7–Mission, Texas (To include relocating of equipment from 3519 W Main St-Mission to 3503 W Main St-Mission and also cancel service at 3519 W Main St-Mission and include new service agreement at –3503 W Main St-Mission.)
1. WIC Clinic - 3503 W. Main St Ste 5, 6 & 7–Mission, Texas (To include relocating of equipment from 3519 W Main St-Mission to 3503 W Main St-Mission and also cancel service at 3519 W Main St-Mission and include new service agreement at –3503 W Main St-Mission.)
Attachments:
T.
AI-51277
Add Fuel Cards
1. Constable Pct No. 2- Fuel Cards
1. Constable Pct No. 2- Fuel Cards
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of September, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 15, 2015.
Signed this 15th day of SEPTEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of September, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 15, 2015.
Signed this 15th day of SEPTEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy