SPECIAL MEETING - October 13, 2015
BE IT REMEMBERED, that on this 13th day of October A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 13, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the board were in attendance.
All members of the board were in attendance.
2.
Prayer
Raul Sesin led the courtroom in Prayer.
Raul Sesin led the courtroom in Prayer.
3.
Open Forum
No comments under Open Forum.
No comments under Open Forum.
4.
Approval of Consent Agenda
The board moved to approved the Consent Agenda.
The board moved to approved the Consent Agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin informed the members about the finalization and completion of the website they have been working on.
Mr. Sesin informed the members about the finalization and completion of the website they have been working on.
6.
AI -51681
2013 Bond Referendum Project
A. Approval of Settlement Statement for Lot 15, Blk 44, Parcel 2 Alamo Land & Sugar in the amount of $19,015.00 plus settlement fee of $1,255.00.
B. Request for issuance of manual check of offer to complete transaction.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 – Unanimously
A. Approval of Settlement Statement for Lot 15, Blk 44, Parcel 2 Alamo Land & Sugar in the amount of $19,015.00 plus settlement fee of $1,255.00.
B. Request for issuance of manual check of offer to complete transaction.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 – Unanimously
7.
AI -51682
Approval of construction for Pedestrian Bridge beginning 45' east along the north boundary, of the northwest corner of Lot 342 Kelly Pharr Subdivision containing 150' north, across the South Floodway Channel and ending along south boundary of Jones Box Park Pharr, Tx.
Mr. Sesin mentioned that the application states that the fee could be waived if it is for municipality.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval with the waiving of the fee.
Vote: 5 - 0 - Unanimously
Mr. Sesin mentioned that the application states that the fee could be waived if it is for municipality.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval with the waiving of the fee.
Vote: 5 - 0 - Unanimously
8.
AI -51726
2013 BOND SERIES
Requesting approval of Work Authorization No. 2 for Professional Services Agreement On-Call Construction Material Testing with L&G Engineering in the amount of $35,882.61. Construction Material Testing Services for Pct. 4 Hoehn Road Area Drainage & Road Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Requesting approval of Work Authorization No. 2 for Professional Services Agreement On-Call Construction Material Testing with L&G Engineering in the amount of $35,882.61. Construction Material Testing Services for Pct. 4 Hoehn Road Area Drainage & Road Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -51725
A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Halff Associates, Inc. as it relates to Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at the Hidalgo County Drainage District No.1 Yard. Approved for negotiations by HCDD1 Board of Directors on July 21, 2015.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Pursuant to the Boards approval of Professional Agreement with Halff Associates, Inc. Requesting approval of Work Authorization No. 1 in the amount of $27,800.00 for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range located at the Hidalgo County Drainage District No.1 Yard.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Pursuant to the Boards approval of Professional Agreement with Halff Associates, Inc. Requesting approval of Work Authorization No. 1 in the amount of $27,800.00 for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range located at the Hidalgo County Drainage District No.1 Yard.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
AI -51736
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Parts, Service and Repairs with High Sierra Electronics.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Approval of "Sole Source Declaration" with authority to purchase necessary parts needed for repairs and service required for Hidalgo County Drainage District's No. 1 Rain & Stream Gauge monitoring system.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Approval of "Sole Source Declaration" with authority to purchase necessary parts needed for repairs and service required for Hidalgo County Drainage District's No. 1 Rain & Stream Gauge monitoring system.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
11.
AI -51749
A.) As per Financial Advisory Agreement Section IV "Termination" requesting approval to cancel Agreement with First Southwest Company and approval to issue 30 days written notice of termination effective November 13, 2015.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to advertise for RFP/Q No. 15-011-11-04 "Financial Advisory Services for Hidalgo County Drainage District No.1".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to advertise for RFP/Q No. 15-011-11-04 "Financial Advisory Services for Hidalgo County Drainage District No.1".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
12.
AI -51753
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Network Coverage for R-10 Survey Equipment with RTK Network.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
B.) Approval of "Sole Source Declaration" with authority to enter into a membership agreement with RTK Network.
Board Member Joseph Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
B.) Approval of "Sole Source Declaration" with authority to enter into a membership agreement with RTK Network.
Board Member Joseph Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
13.
AI -51757
A. Approval to exercise District's option to terminate Work Authorization No. 4-Pct. 4 Rural Development Projects-Bandera Area Drainage (under Article 3.4-Termination of Agreement) as stated in the current Agreement for Professional Engineering Services with DOS Logistics, Inc. for Pct.4 Rural Development Projects-Hoehn Road/Bandera Area Drainage Improvements by providing/forwarding a thirty (30) day written notice of termination.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval to exercise District's option to terminate (under Article 3.4-Termination of Agreement) as stated in the current Agreement for Professional Engineering Services with DOS Logistics, Inc. for Pct.4 Rural Drainage Development La Blanca Area Drainage Improvements by providing/forwarding a thirty (30) day written notice of termination for Agreement and related work authorizations.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Approval to exercise District's option to terminate (under Article 3.4-Termination of Agreement) as stated in the current Agreement for Professional Engineering Services with DOS Logistics, Inc. for Pct.4 Rural Drainage Development La Blanca Area Drainage Improvements by providing/forwarding a thirty (30) day written notice of termination for Agreement and related work authorizations.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
- Agreement-DOS Logistics Inc.
- Agreement-Dos Logistics La Blanca
- La Blanca Drainage Improvements-Notice to Cease Work
- SA#1 to Agreement -La Blanca
- WA#4-Bandera-Notice to Cease Work
- WA#4-Bandera
- WA#1-Basic Engineering Services La Blanca
- WA#2-Surveying Services-La Blanca
- WA#3-GeoTechnical Services-La Blanca
14.
AI -51760
Request approval to issue payment on the following items:
A. Application for Payment No. 2 in the amount of $105, 225.18 from GO Excavating related to Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group.
Board Member Joseph Palacios joined the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Application for Payment No. 3-Retainage Release in the amount of $30,203.77 from GO Excavating related to Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Approval of Certificate of Substantial Completion from GO Excavating for Construction Project No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D. Approval of Certificate of Completion from GO Excavating for Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A. Application for Payment No. 2 in the amount of $105, 225.18 from GO Excavating related to Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group.
Board Member Joseph Palacios joined the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Application for Payment No. 3-Retainage Release in the amount of $30,203.77 from GO Excavating related to Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Approval of Certificate of Substantial Completion from GO Excavating for Construction Project No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
D. Approval of Certificate of Completion from GO Excavating for Construction Contract No. HCDD1-14-031-12-02 Spanish Palms Subdivision. Project Engineer: Tedsi Infrastructure Group.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
15.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No Action taken on this Item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No Action taken on this Item.
A.
Real Estate Acquisition
No Action taken on this Item.
No Action taken on this Item.
B.
Pending and/or Potential Litigation
No Action taken on this Item.
No Action taken on this Item.
16.
Open Session:
No Action taken on this Item.
No Action taken on this Item.
A.
Real Estate Acquisition
No Action taken on this Item.
No Action taken on this Item.
B.
Pending and/or Potential Litigation
No Action taken on this Item.
No Action taken on this Item.
17.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No Action taken on this Item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No Action taken on this Item.
18.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No Action taken on this Item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No Action taken on this Item.
19.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2015.
Signed this 13th day of OCTOBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2015.
Signed this 13th day of OCTOBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy