SPECIAL MEETING - October 27, 2015
BE IT REMEMBERED, that on this 27th day of October A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 27, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval for the exception of Item.11.H. to be pulled for discussion.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-51981
2015 - Public Affairs (1100)
Attachments:
B.
AI-51977
2015 - County Judge (1100)
Attachments:
C.
AI-51962
2015 - Human Resources (1100)
Attachments:
D.
AI-51976
2015 - Pct. 4 Doolittle Recovery (1100)
Attachments:
E.
AI-51903
2015 - Pct. 4 Admin (1200)
Attachments:
F.
AI-51956
2015 - Constable Pct. 2 (1100)
Attachments:
G.
AI-51939
2015 - Constable Pct. 2 (1100)
Attachments:
H.
AI-51944
2015 - County Clerk (1100)
Attachments:
I.
AI-51957
2015 - Safety Division (1100)
Attachments:
J.
AI-51966
2015 - Constable Pct 4 (1100)
Attachments:
K.
AI-51876
2015 - Elections (1100)
Attachments:
L.
AI-51946
2015 - Hidalgo County Adult Detention (1100)
Attachments:
M.
AI-51885
2015 - Sheriff's Investigation HB 65 (1227)
Attachments:
N.
AI-51886
2015 - Co Wide Adm (1100)
Attachments:
O.
AI-51940
2015 - Health & Human Services Dept. CPS/Hazards (1293)
Attachments:
P.
AI-51875
2015 - Health & Human Services Dept. / RLSS (1293)
Attachments:
Q.
AI-51888
2015 - Health & Human Services Dept. / TB Elim (1293)
R.
AI-51904
2015 - Human Services (1100)
Attachments:
S.
AI-51921
2015 - Sheriff's Federal Sharing / US Department of Justice (1229)
Attachments:
T.
AI-51874
2015 - Adult Probation / AIP (1100)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-51987
Insect Eradication (1100):
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Insect Eradication (125-026) in the amount of $ 220.00 to pay water bills for remainder of year
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Insect Eradication (125-026) in the amount of $ 220.00 to pay water bills for remainder of year
Attachments:
B.
AI-51887
Tax Office (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $113.89 to fund interest payment in relation to interest due to a taxpayer for overpayment of taxes, as directed by a Court Order.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $113.89 to fund interest payment in relation to interest due to a taxpayer for overpayment of taxes, as directed by a Court Order.
C.
AI-51909
Pct.1 CO’s 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (192) to program (198) and to program (194) in the amount of $ 21,815.00.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (192) to program (198) and to program (194) in the amount of $ 21,815.00.
Attachments:
D.
AI-51961
Pct 2 Rd Maint(1200):
Approval of 2015 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maint in the amount of $307,208.86.
Approval of 2015 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maint in the amount of $307,208.86.
Attachments:
4.
Planning Department:
A.
AI-51918
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Office:
A.
AI-51873
Approval of 457 Plan hardship withdrawal request for Employee #122335
Attachments:
6.
Tax Refunds:
A.
AI-51882
| ACCOUNT NUMBER | PAYER | AMOUNT |
| R3297.00.000.0003.00 | NATIONAL TAX SEARCH LLC | $14,728.09 |
| R3297.00.000.002B.00 | NATIONAL TAX SEARCH LLC | $7,086.43 |
Attachments:
7.
Membership Dues:
A.
AI-51877
DBM/Budget (1100):
Requesting approval to pay membership dues for Sergio Cruz and Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Requesting approval to pay membership dues for Sergio Cruz and Dina R. Trevino to Government Finance Officers Association in the amount of $150.00 each, with authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor.
Attachments:
8.
Headstart:
A.
AI-51783
Approval of Monthly Financial Report: September
Attachments:
B.
AI-51784
Approval of Monthly Children's Applications Report for Program Year 2015-2016
Attachments:
C.
AI-51785
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: September
Attachments:
D.
AI-51786
Approval of Monthly Special Services Report: September
Attachments:
9.
Auditor's Office:
A.
AI-51870
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of August 2015.
10.
Budget & Management:
A.
AI-51896
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1-15, 2015 in the amount of $35,853.12 and requesting approval of wire transfer.
Attachments:
B.
AI-51578
1. Approval of reimbursement in the amount of $994,336.01 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/26/15 to 10/09/15.
2. Approval of wire transfer to cover claims paid.
| 09/26-30/15 | $197,596.68 |
| 10/01-02/15 | $360,733.64 |
| 10/03-09/15 | $436,005.69 |
| TOTAL | $994,336.01 |
2. Approval of wire transfer to cover claims paid.
Attachments:
C.
AI-51963
Transfers In-Gen Fund (1285):
Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-General Fund (1285) in the amount of $5,421.18 to fund the total local match required to appropriate funds for the STOP Truancy Grant, CC 10/27/15 (AI-51591), in the total amount of $5,421.18.
Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-General Fund (1285) in the amount of $5,421.18 to fund the total local match required to appropriate funds for the STOP Truancy Grant, CC 10/27/15 (AI-51591), in the total amount of $5,421.18.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-51984
Acceptance and approval of proposal submitted by AAMECC, LLC awarded vendor (through County's participation with TIPS /TAPS Contract No. 1042513) for HC-Facilities Management Project titled: "Asbestos Abatement Consulting Services, including but not limited to Preparation of Specifications, Project Air Monitoring and Air Monitoring for Final Clearance" in the amount of $3,915.00 for the County Owned building located at 300 E. Hackberry Ave, McAllen, TX (Project# 2015-331A-MSS).
B.
AI-51978
Ratification of fully executed Change Orders No. 1 & 2 in connection with the Precinct. No. 2 -SIOUX ROAD PAVING IMPROVEMENTS PROJECT (from I Road to 3,500 feet East of Raul Longoria) as recommended by project engineer, Mr. Raul Sesin, P.E, Hidalgo County Drainage District No. 1. Project cost was increased in the amount of $2,185.00 on Change Order No. 1, and $5,554.56 on Change Order No. 2.
Attachments:
C.
AI-51980
Requesting approval of clarification due to modifications to the Quote on agenda item AI-51377 approved by CC on 10/13/15 for the purchase of (1) one New 2016 or newer E-350 Cutaway Chassis through the County's membership/pariticipating with Buyboard Silsbee Ford (Contract 430-13) in the amount of $30,410.50. The new corrected amount total is $ 29,991.50 which includes shipping and a one time adm. fee $ 400.00 (Project # 2015-326-MEG).
Attachments:
D.
AI-51932
Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Office Space for Human Resource" for Hidalgo County, under the same rates, terms, and conditions with JDMC Investments, LLC. C-12-276-10-30.
Attachments:
E.
AI-51853
Clarification purposes only of previous agenda item #51453 [Consent Agenda-10/06/15] of caption to reflect provision of engineering services with CORRECTED DATE as September 1, 2013 to July 31, 2015 in connection to Contract #C-08-227-02-09-PO#617534-Work Authorization No. 1.
Attachments:
F.
AI-51852
Acceptance and approval of payment of Invoice #20152488 in the amount of $57,530.27 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from August 1 to August 31, 2015 in connection to Contract #C-08-227-02-09-PO#617534 - Work Authorization No. 1.
Attachments:
G.
AI-51863
1. Requests approval of an open market purchase of one (1) Cummins-Allison Jetscan Model 4062 Currency-Counterfeit Scanner and Accessories in the amount of $3,147.00 and an Annual Preventative Maintenance Inspection Agreement in the amount of $199.00 which will include periodic inspections & preventive maintenance plus parts & labor for a combined first year total of $3,346.00 through Requisition#282774;
2. In addition, requesting approval to continue with all future, Annual Preventative Maintenance Agreements for as long as the County Clerk owns and operates the above mentioned equipment.
2. In addition, requesting approval to continue with all future, Annual Preventative Maintenance Agreements for as long as the County Clerk owns and operates the above mentioned equipment.
Attachments:
H.
AI-51907
Request by George J. Salazar, II, dba, Appraisal Haus [approved professional appraisal services provider] for HCCC to accept and approve a "clarification" to his existing State of Qualifications to reflect the following:
1. RFQ-2014-006-12-11-14 & 2015-009-02-04 SGS- Under Section II-RFP Requirements, Pg. 6-PERSONNEL & STAFFING [attached herein] the CLARIFICATION [see submitted documentation] that George J. Salazar II, dba, Appraisal Haus has no employees [thus eliminating the requirement for Workers Compensation] and that the listed names are resources available for sub-contracting [with HC approval] in the event warranted by the scope of work required by HC; and if approved,
2. Pursuant to action on item above, acceptance and approval of Invoice $3,800.00 [through PO# 7178799] submitted by George J. Salazar II, dba, Appraisal Haus for professional appraisal services rendered.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval subject to legal review of the invoicing for the auditor's office.
Vote: 5 - 0 -Unanimously
Correction on Item.11.H.2 PO# 7178799 to PO# 717899
1. RFQ-2014-006-12-11-14 & 2015-009-02-04 SGS- Under Section II-RFP Requirements, Pg. 6-PERSONNEL & STAFFING [attached herein] the CLARIFICATION [see submitted documentation] that George J. Salazar II, dba, Appraisal Haus has no employees [thus eliminating the requirement for Workers Compensation] and that the listed names are resources available for sub-contracting [with HC approval] in the event warranted by the scope of work required by HC; and if approved,
2. Pursuant to action on item above, acceptance and approval of Invoice $3,800.00 [through PO# 7178799] submitted by George J. Salazar II, dba, Appraisal Haus for professional appraisal services rendered.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval subject to legal review of the invoicing for the auditor's office.
Vote: 5 - 0 -Unanimously
Correction on Item.11.H.2 PO# 7178799 to PO# 717899
Attachments:
I.
AI-51579
Requesting approval of the additional one (1) year extension/renewal for agreements as (set forth below) for Hidalgo County Sheriff's Office (on an as needed basis), under the same rates, terms and conditions;
1. "Purchase of Tires-Including Installation and other Related Services" (on an as needed basis), including All other Hidalgo County Law Enforcement Agencies, (First (1st) Year of the two (2) one (1) year terms) with the following multi awarded vendors:
1. "Purchase of Tires-Including Installation and other Related Services" (on an as needed basis), including All other Hidalgo County Law Enforcement Agencies, (First (1st) Year of the two (2) one (1) year terms) with the following multi awarded vendors:
A. Southern Tire Mart, C-14-324-12-02, effective, 12/06/15;
B. A to Z Tire & Battery, Inc., C-14-324A-12-02, [TIRES ONLY], effective, 12/06/15.
2. Henry Schein, Inc. d/b/a Henry Schein Matrix Medical-"Purchase of Medical Supplies & Equipment" in connection to contract# C-13-156-12-20, (First (1st) Year of the additional two (2) one (1) year terms), effective, 12/22/15.
3. Tropical Texas Behavioral Health Center (MHMR)-Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at County Jail, in connection to ILA #C-13-356-12-20, (First (1st) Yr of the five (5) one (1) year terms), effective, 01/01/16.
B. A to Z Tire & Battery, Inc., C-14-324A-12-02, [TIRES ONLY], effective, 12/06/15.
2. Henry Schein, Inc. d/b/a Henry Schein Matrix Medical-"Purchase of Medical Supplies & Equipment" in connection to contract# C-13-156-12-20, (First (1st) Year of the additional two (2) one (1) year terms), effective, 12/22/15.
3. Tropical Texas Behavioral Health Center (MHMR)-Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at County Jail, in connection to ILA #C-13-356-12-20, (First (1st) Yr of the five (5) one (1) year terms), effective, 01/01/16.
Attachments:
J.
AI-51923
Acceptance and approval for payment of invoices as submitted by LEFEVRE Engineering [for the provision of engineering services] under Contract #C-14-308-09-09-PO#721465 through Work Authorization No. 1 including, but not limited to the following:
INVOICE #JULY 15-4:$12,586.00 for services rendered July 1 thru July 26, 2015
INVOICE #JULY 15-4:$12,586.00 for services rendered July 1 thru July 26, 2015
INVOICE #AUGUST 15-10:$832.50 for services rendered August 1 thru August 25, 2015
Attachments:
K.
AI-51916
1. Approval of Request for Payment-Application No. 9 in the amount of $124,070.95 from Central Air and Heating Services, Inc., awarded contractor for the Sheriff’s Office “Adult Detention Center and Law Enforcement Facility Roof &/or Air Condition Repairs &/or Replacement”, and as certified for payment by project engineer, Chanin Engineering, and reviewed & initialed by construction manager, Prodigy Construction Management through contract C-14-047-01-20;
2. Acceptance & approval of Invoice No. 1281 in the amount of $2,700.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-12 in the amount $1,797.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
2. Acceptance & approval of Invoice No. 1281 in the amount of $2,700.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
3. Acceptance and approval of invoice No. 13159-12 in the amount $1,797.00 submitted by Chanin Engineering LLC, contracted engineer for the, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement" C-13-133-07-09
Attachments:
L.
AI-51914
Approval of Payment Application No. 2 in the amount of $177,156.93 for the Sioux Road Improvements Project for Pct. 2 submitted by contractor, Texas Cordia Construction, LLC through Contract C-15-209-07-21 and as reviewed by Raul Sesin, P.E.
Attachments:
M.
AI-51901
Request for approval to add fuel card for the Safety Department - fuel card.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 27th day of October, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 27, 2015.
Signed this 27th day of OCTOBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 27th day of October, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 27, 2015.
Signed this 27th day of OCTOBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy