SPECIAL MEETING - October 6, 2015
BE IT REMEMBERED, that on this 6th day of October A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 6, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval of the Consent Agenda for the exception of Items. 2.A. and 3.A. to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
AI-51679
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-51657
2015 - JP Tech Fund (1242)
No Action taken on this Item.
No Action taken on this Item.
Attachments:
B.
AI-51656
2015 - Tax Office (1100)
Attachments:
C.
AI-51648
2015 - Pct. 4 Rd. Maint (1200)
Attachments:
D.
AI-51643
2015 - Pct. 4 Admin (1200)
Attachments:
E.
AI-51635
2015 - Constable Pct. 4 (1100)
Attachments:
F.
AI-51634
2015 - District Attorney's Office (1100)
Attachments:
G.
AI-51626
2015 - Health & Human Services Dept. / Clinics (1100)
Attachments:
H.
AI-51624
2015 - County Wide Adm (1100)
Attachments:
I.
AI-51627
2015 - Constable Pct. #2 (1100)
Attachments:
J.
AI-51621
2015 - I. T. Dept. (1100)
Attachments:
K.
AI-51618
2015 - HIDTA 2014 Grant (1291)
Attachments:
L.
AI-51611
2015 - Executive Office (1100)
Attachments:
M.
AI-51620
2015 - HIDTA / US Treasury (1252)
Attachments:
N.
AI-51625
2015 - Constable Pct. 4 (1231)
Attachments:
O.
AI-51593
2015 - District Attorney USDJ (1256)
Attachments:
P.
AI-51600
2015 - 275th DC (1100)
Attachments:
Q.
AI-51590
2015 - Fire Marshal (1100)
Attachments:
R.
AI-51582
2015 - Constable Pct. 4 (1284)
Attachments:
S.
AI-51588
2015 - Planning Department (1100)
Attachments:
T.
AI-51583
2015 - Adult Probation (1100)
Attachments:
U.
AI-51581
2015 - 398th District Court (1100)
Attachments:
V.
AI-51602
2015 - County Clerk (1237)
Attachments:
W.
AI-51442
2015 - Sheriff's Office (1284)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-51655
Executive Office (1100):
Approval of interdepartmental transfer from County Commissioners (125-004) to Executive Office (125-001) in the amount of $15,300.00 for equipment/software purchases
No Action taken on this Item.
Approval of interdepartmental transfer from County Commissioners (125-004) to Executive Office (125-001) in the amount of $15,300.00 for equipment/software purchases
No Action taken on this Item.
Attachments:
B.
AI-51617
Fire Marshal (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency (115-002) to Fire Marshal (300-001) in the total amount of $6,661.08 for various expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide-Contingency (115-002) to Fire Marshal (300-001) in the total amount of $6,661.08 for various expenditures.
Attachments:
C.
AI-51646
Approval of 2015 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Drain Hoehn Project (program 159) in the amount of $3,000.00.
Attachments:
4.
Executive Officer:
A.
AI-51596
Right of Way - Approval of permits:
1. Salazar's Utility Construction, Inc.:
Will lay 570' of SDR 26 PVC pipe of 8" diameter, starting on Cowboy Dr. and north side of Curry Rd. Bore under road will be encased with 12" casing.
2. Melden & Hunt Inc.:
1. Salazar's Utility Construction, Inc.:
Will lay 570' of SDR 26 PVC pipe of 8" diameter, starting on Cowboy Dr. and north side of Curry Rd. Bore under road will be encased with 12" casing.
2. Melden & Hunt Inc.:
- Crossing No. 1: A proposed 8" PVC water line crossing Victoria Road approximately 57.50 feet north of Ponciano Drive(not open).
- Crossing No. 2: A proposed 8" PVC water line crossing County Road (not open) approximately 57.50 feet north of Ponciano Drive (not open). The County Road(not open) is approximately 1427.51 feet west of the center line of Midway Road.
- Crossing No. 3: A proposed 8" PVC water line crossing a County Road (not open) approximately 73.00 feet south of Lott Road. The County Road (not open) is approximately 999.10 feet west of Midway Road.
- Crossing No. 1: A proposed 48" concrete storm drain line runs along the west side of County Road (no open) and Ponciano Drive(not open) approximately 1427.51 feet west of Midway Road.
- Crossing No. 2: A proposed 24" concrete storm drain line crossing a County Road (not open) approximately 2083.20 feet south of Lott Road.
- Crossing No 3: A proposed 24" concrete storm drain line crossing a County Road (not open) approximately 707.00 feet south of Lott Road.
- Crossing No. 4: A proposed 18" concrete storm drain line runs along the south right-of-way of Lott Road approximately 711.00 feet in length.
Attachments:
B.
AI-51652
Approval of 457 Plan hardship withdrawal request for Employee # 128406
Attachments:
5.
Tax Refunds:
A.
AI-51597
| ACCOUNT NUMBER | PAYER | AMOUNT |
| V0535.00.001.0004.00 | CEC ENTERTAINMENT | $32,795.15 |
Attachments:
6.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-51640
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of invoice 15-9-000017 for $291.23 submitted by L&G Consulting Engineers for the Hoehn Subdivision Project (PO# 728310).
2. Acceptance and approval of request for payment of invoice 15-9-000007 for $650.36 submitted by L&G Engineering Laboratory for the Sunflower Park Onsite Project (PO# 707018) .
1. Acceptance and approval of request for payment of invoice 15-9-000017 for $291.23 submitted by L&G Consulting Engineers for the Hoehn Subdivision Project (PO# 728310).
2. Acceptance and approval of request for payment of invoice 15-9-000007 for $650.36 submitted by L&G Engineering Laboratory for the Sunflower Park Onsite Project (PO# 707018) .
Attachments:
B.
AI-51598
Authority to purchase Cisco Networking Equipment from Insight Public Sector, Inc. thru our membership/participation with DIR-TSO-2542 in the amount of $112,511.20 thru requisition # 285064.
Attachments:
C.
AI-51580
Authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County- (all funding sources) -"Concrete Mix & Delivery or Pick Up Services"-RFB No.: 2015-310-00-00-SGS including the re-advertising of project in the event No Bid responses are received and/or rejected and project is still required.
Attachments:
D.
AI-51527
Authority to advertise (including the authority to re-advertise the projects in the event that no bids are received and/or are rejected and projects are still required) and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for the following Hidalgo County Pct 3 BCAP Projects:
Havana Lomas Subdivision No. 4; and,
Havana Lomas Subdivision No. 5.
Havana Lomas Subdivision No. 4; and,
Havana Lomas Subdivision No. 5.
Attachments:
E.
AI-51476
Authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft requirement agreement, etc.] as attached hereto for: Hidalgo County - (all funding sources, programs, agencies & entities) - "Janitorial Supplies, Industrial Chemicals & Supplies" RFB No.: 2015-313-11-04-HGO including the re-advertising of project in the event NO BIDS received and/or are rejected and project is still required.
Attachments:
F.
AI-51453
Acceptance and approval of payment of Invoice #20152463 in the amount of $57,530.27 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from September 1, 2015 to July 31, 2015 in connection to Contract #C-08-227-02-09-PO#617534-Work Authorization No. 1.
Attachments:
G.
AI-51450
Authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County-“Extraction Of Water (Dewatering)”-RFB: 2015-232-00-00-MEG. Including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
Attachments:
H.
AI-51441
Approval to exercise the option to extend/renew the additional one (1) year term [as provided in the current Contract# C-12-144-11-13] with Rick & Annette Bogle d/b/a ARB FIRE PROTECTION for the purposes of: "FIRE EXTINGUISHER EQUIPMENT and MAINTENANCE SERVICES" (on an as needed basis) for Hidalgo County, (under the same rates, terms and conditions), effective, 11/25/15.
Attachments:
I.
AI-51436
Requesting authority to exercise the additional one (1) year option to extend contract# C-14-287-09-09 with Frontera Materials, Inc. (under the same rates, terms and conditions) for: PIT RUN CALICHE (on an as needed basis) for Hidalgo County Precinct No. 4, effective, 11/18/15.
J.
AI-51119
Acceptance and approval of agreement monitoring services with ASG Security for the duration of term as stated on agreement including the continuation of services through the life term of the monitoring equipment in place by user department with the authority to execute and signing of agreement by County Judge, Court Member for the following:
1. Tax Office – 708 E. Edin. Ave Ste B – Elsa, Texas (To include new monitoring equipment and monitoring services at Elsa location.)
1. Tax Office – 708 E. Edin. Ave Ste B – Elsa, Texas (To include new monitoring equipment and monitoring services at Elsa location.)
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of September, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 6, 2015.
Signed this 6th day of OCTOBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of September, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 6, 2015.
Signed this 6th day of OCTOBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy