SPECIAL MEETING - October 21, 2015
BE IT REMEMBERED, that on this 21st day of October A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 21, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the exception of Items. 8.H, 3.A and 3.D. to be pulled for discussion.
Vote: 5 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-51860
2015 - CC #3 Probate Court (1243)
Attachments:
B.
AI-51838
2015 - Pct 2 Parks (1100)
Attachments:
C.
AI-51837
2015 - Pct 2 Road Maintenance (1200)
Attachments:
D.
AI-51856
2015 - Pct. 4 Rd. Maint. (1200)
Attachments:
E.
AI-51835
2015 - Pct. 4 CRC (1100)
Attachments:
F.
AI-51847
2015 - WIC (1292)
Attachments:
G.
AI-51851
2015 - Constable Pct. 2 (1100)
Attachments:
H.
AI-51841
2015 - Health & Human Services Dept. / CPS-HAZARDS (1293)
I.
AI-51840
2015 - Fire Marshal (1100)
Attachments:
J.
AI-51834
2015 - Pct #3 Rd. Maint. (1200)
Attachments:
K.
AI-51811
2015 - J.P. Pct. 4 Pl. 1 - (1100)
Attachments:
L.
AI-51828
2015 - Constable Pct. 1 (1100)
Attachments:
M.
AI-51777
2015 - County Clerk (1100)
N.
AI-51772
2015 - Tax Office (1100)
Attachments:
O.
AI-51763
2015 - District Attorney (1100)
Attachments:
P.
AI-51825
2015 - 370th District Court (1100)
Attachments:
Q.
AI-51830
2015 - Planning Department (1100)
Attachments:
R.
AI-51813
2015 - Sheriff's Office Operation Stonegarden (1284)
Attachments:
S.
AI-51812
2015 - Sheriff's Office Operation Stonegarden (1284)
Attachments:
T.
AI-51756
2015 - Hidalgo County Sheriff's Office (1100)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-51794
2015 General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
Judge Garcia stated his concerns about the transfer lapsed salaries from various departments. Sergio Cruz clarified that this was due in part to salary sweeps which are used for items that may come up throughout the year and it is not part of the fund balance. Mr. Valde Guerra added that this is part of their working budget for the year and these are areas were lapses occurred and for certain reasons they are swept and put in the county wide contingency account for tracking purposes. From the contingency account they are moved to areas that need to be funded, as for example the major rain event that affected the county. Mr. Guerra clarified to Judge Garcia that this is a line item contingency account. Mr. Cruz continued by making it clear that this is basically a holding account. Judge Garcia questioned if this money was being added to the unreserved fund balance from the sweeps. Sergio restated that this is not added to the fund balance however, at the end of the year all additional balance is rolled over to the county’s fund balance. Mr. Cruz also mentioned to Commissioner Palacios that this is always brought to court when it is being rolled over to the fund balance.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on 3.A and 3.D
Vote: 5 - 0 -Unanimously
Court proceeded to Item.3.D.
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
Judge Garcia stated his concerns about the transfer lapsed salaries from various departments. Sergio Cruz clarified that this was due in part to salary sweeps which are used for items that may come up throughout the year and it is not part of the fund balance. Mr. Valde Guerra added that this is part of their working budget for the year and these are areas were lapses occurred and for certain reasons they are swept and put in the county wide contingency account for tracking purposes. From the contingency account they are moved to areas that need to be funded, as for example the major rain event that affected the county. Mr. Guerra clarified to Judge Garcia that this is a line item contingency account. Mr. Cruz continued by making it clear that this is basically a holding account. Judge Garcia questioned if this money was being added to the unreserved fund balance from the sweeps. Sergio restated that this is not added to the fund balance however, at the end of the year all additional balance is rolled over to the county’s fund balance. Mr. Cruz also mentioned to Commissioner Palacios that this is always brought to court when it is being rolled over to the fund balance.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on 3.A and 3.D
Vote: 5 - 0 -Unanimously
Court proceeded to Item.3.D.
Attachments:
B.
AI-51846
Pct.1 CO’s 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (200) and program (192) to program (198) in the amount of $ 51,268.00.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from program (200) and program (192) to program (198) in the amount of $ 51,268.00.
Attachments:
C.
AI-51829
Pct. 1 Sanitation & Parks (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation (program #001) and Pct. 1 Parks (program #013) in the amount of $72,000.00 to fund security services & brush/debris collection services.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation (program #001) and Pct. 1 Parks (program #013) in the amount of $72,000.00 to fund security services & brush/debris collection services.
Attachments:
D.
AI-51795
Visiting Judges (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $160,000.
Mr. Cruz clarified to Judge Garcia that this amount was not allocated in the regular budget process; nonetheless it is part of the contingency fund.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on 3.A. and 3.D.
Vote: 5 - 0 -Unanimously
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Visiting Judges in the amount of $160,000.
Mr. Cruz clarified to Judge Garcia that this amount was not allocated in the regular budget process; nonetheless it is part of the contingency fund.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on 3.A. and 3.D.
Vote: 5 - 0 -Unanimously
Attachments:
4.
Monthly Fee Reports:
A.
AI-51804
Revised July 2015 Monthly Fee Report for District Clerk
Attachments:
B.
AI-51801
District Clerk
Fee Report for the Month of September 2015 $446,817.45
Attachments:
C.
AI-51773
District Attorney's Office
2015 September - Hot Checks Fees Monthly Report
2015 September - Hot Checks Fees Monthly Report
Attachments:
5.
Membership Dues:
A.
AI-51833
Precinct 4 (1200):
Approval to pay International Right of Way Association membership dues for Mr. Joe Ochoa with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (Req # 285447)
Approval to pay International Right of Way Association membership dues for Mr. Joe Ochoa with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (Req # 285447)
Attachments:
6.
Auditor's Office:
A.
AI-51776
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
7.
Budget & Management:
A.
AI-51758
Report and approval of emergency transfers for the period of September 1, 2015 through September 30, 2015.
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-51858
Commissioner Precinct 4:
Requesting authority to enter into a new 36-month (capital) lease for a Xerox Copier Model WC5945APT through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043; Exp. 6/16/19] through Requisition #286072 in the amount of $156.10/month-equipment, Maintenance @ $55.00/month which includes 20,000 B/W impressions and all supplies (except paper) and overages billed @ $0.0045/impression for a total monthly cost of $211.10; effective upon approval and delivery & installation.
B.
AI-51778
Ratification of fully executed Change Order No. 6 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: -Hidalgo County Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
Attachments:
C.
AI-51489
Requesting authority to advertise and approval of procurement packet [i.e. requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: Hidalgo County Precinct No. 3 (Alton-Palmview-Granjeno)-"Emergency Ambulance Services for Unincorporated Areas In Pct 3" [on an " as needed basis] RFP No.: 2015-260-SMA including the re-advertising of project in the event No acceptance responses are received and / or are rejected and project is still required.
D.
AI-51639
Approval to exercise the County's option to extend the first (1) year of the additional two (2) one (1) year terms as stipulated in the current contract (C-14-276-12-16) for: Hidalgo County Health & Human Services Department-" Indigent Health Care Computer Software" unter the same rates terms and conditions with: Network Sciences, Inc.
E.
AI-51710
Ratification for all applicable HC Elected Offices, Departments, Agencies or Programs [through all funding sources] of City of Elsa utility services [including or not limited to: water, sewer, garbage/trash collection, etc.] for the purpose of authorizing bill payments to the City of Elsa for each applicable account..
Attachments:
F.
AI-51711
Sheriff's Office:
Requesting authority to purchase Command Staff Portraits in the amount of $635.46 thru Staples thru our membership/participation with Buyboard contract #407-12.
Requesting authority to purchase Command Staff Portraits in the amount of $635.46 thru Staples thru our membership/participation with Buyboard contract #407-12.
Attachments:
G.
AI-51836
275th District Court:
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #284855 in the amount of $164.38/month-equipment, 2,500 B/W impressions @ $0.0069 - $17.25/month & 250 color impressions @ $0.0428 - $10.70/month with a total of $192.33/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #284855 in the amount of $164.38/month-equipment, 2,500 B/W impressions @ $0.0069 - $17.25/month & 250 color impressions @ $0.0428 - $10.70/month with a total of $192.33/month, effective upon approval.
Attachments:
H.
AI-51716
Texas Agrilife Extension Service:
Requesting authority to enter into a 36-month new (capital) lease copier for a WC7835PT through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation DIR-TSO-3043 through Requisition #284199 in the amount of $162.01/month-equipment, B/W impressions @ $172.01/month effective upon approval.
No Action taken on this Item as per the department request.
Court proceeded to Item.3.A.
Requesting authority to enter into a 36-month new (capital) lease copier for a WC7835PT through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation DIR-TSO-3043 through Requisition #284199 in the amount of $162.01/month-equipment, B/W impressions @ $172.01/month effective upon approval.
No Action taken on this Item as per the department request.
Court proceeded to Item.3.A.
Attachments:
I.
AI-51687
On behalf of the Hon. J.P. Homer Jasso, Sr., Pct. #4, Pl. 2, Roberto Leal, Court Coordinator is requesting the removal of fixed assets [detailed in supporting documentation attached herein] from the County's inventory listing.
Attachments:
J.
AI-51774
Aleida S. Lopez, Court Coordinator of J.P. Pct 4 P.L. 1 is formally requesting the removal of fixed assets from the county's inventory listing. (backup information is attached)
K.
AI-51788
Authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft requirement agreement, etc.] as attached hereto for Hidalgo County - [all funding sources, programs, agencies & entities] - Mailing Services" RFB No. 2015-323-11-18-HGO including the re-advertising of project in the event NO BIDS received and/or are rejected and project is still required.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of October, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 21, 2015.
Signed this 21st day of OCTOBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 21st day of October, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 21, 2015.
Signed this 21st day of OCTOBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy