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Minutes for CC CONSENT

SPECIAL MEETING - November 10, 2015

BE IT REMEMBERED, that on this 10th day of November A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
November 10, 2015
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval with the exception of items. 2.J., 11.C.,11.F., and 11.U. to be pulled for discussion.

Vote: 5 - 0 - Unanimously

 
1.
 
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
 
2015 Intradepartmental transfers:
 
A.
AI-52203
2015 - Texas A&M AgriLife Extension Service (1100)
Attachments:
 
B.
AI-52196
2015 - Hidalgo County Sheriff's Office (1100)
Attachments:
 
C.
AI-52185
2015 - Pct 2 Rd Maint (1200)
 
D.
AI-52179
2015 - County Court at Law 8 (1100)
Attachments:
 
E.
AI-52187
2015 - CW Mech Shop (1200)
Attachments:
 
F.
AI-52192
2015 - Constable Pct. 2 (1100)
Attachments:
 
G.
AI-52194
2015 - Adult Probation (1100)
 
H.
AI-52173
2015 - JP PCT. 3 PL. 1 (1100) 
 
I.
AI-52177
2015 - Pct #3 Rd. Maint. (1200)
Attachments:
 
J.
AI-52156
2015 - DA State Supplement (1281) 

No action taken on this item.
Attachments:
 
K.
AI-52145
2015 - CCL #3 Probate Court (1100)
Attachments:
 
L.
AI-52070
2015 - Pct. 4 Rd. Maint. (1200) 
Attachments:
 
M.
AI-52068
2015 - Pct. 4 CRC (1100)
Attachments:
 
N.
AI-52181
2015 - Pct. 4 Sanitation (1100) 
Attachments:
 
O.
AI-52124
2015 - Pct. 4 Admin (1200)
Attachments:
 
P.
AI-52105
2015 - 370th D.C. (1100)
Attachments:
 
Q.
AI-52085
2015 - J.P. 3 Pl 2 (1100)
Attachments:
 
R.
AI-52088
2015 - Constable Pct. 2 (1100)
Attachments:
 
S.
AI-52091
2015 - Treasurer's Office (1100)
Attachments:
 
T.
AI-52096
2015 - Human Services (1100)
Attachments:
 
U.
AI-52053
2015 - I. T. Department (1100)
Attachments:
 
V.
AI-52123
2015 - Elections (1100)
Attachments:
 
W.
AI-52103
2015 - Elections (1100)
 
X.
AI-51986
2015 - Elections / 2014 Chapter 19 Funds (1283) 
 
Y.
AI-51988
2015 - Constable Pct. 4 (1100)
Attachments:
 
Z.
AI-51999
2015 - 398th DC (1100)
Attachments:
 
AA.
AI-52000
2015 - Adult Probation / AIP (1100)
Attachments:
 
BB.
AI-52006
2015 - Planning Department (1100)
Attachments:
 
CC.
AI-52010
2015 - County Clerk (1100)
Attachments:
 
DD.
AI-52018
2015 - Purchasing (1100) 
Attachments:
 
EE.
AI-52079
2015 - Health & Human Services Dept. / TB Elim (1293) 
Attachments:
 
FF.
AI-51989
2015 - Health & Human Services Dept. / Adm (1100) 
Attachments:
 
GG.
AI-52044
2015 - Health & Human Services Dept. / Clinics  (1100) 
Attachments:
 
HH.
AI-52015
2015 - Pct.1 BCAP (1312)
Attachments:
 
II.
AI-52122
2015 - Pct.1 Sanitation (1100)
Attachments:
 
JJ.
AI-52037
2015 - Pct.1 BCAP (1312)
Attachments:
 
KK.
AI-51996
2015 - Pct.1 C.O.'s 2014 (1345)
Attachments:
 
LL.
AI-52059
2015 - Pct.1 C.O.'s (1345)
Attachments:
 
MM.
AI-51991
2015 - District Attorney's Office (1100) 
Attachments:
 
NN.
AI-51997
2015 - District Attorney's Office (1223)
Attachments:
 
OO.
AI-52058
2015 - District Attorney's Office / Grand Jury (1100)  
Attachments:
 
PP.
AI-52075
2015 - Insurance (1100)
Attachments:
 
QQ.
AI-51878
2015 - Tax Office / Scofflaw (1100)
Attachments:
 
3.
 
2015 Interdepartmental transfers:
 
A.
AI-52158
2015 Salary & Fringes Sweep (1100):
Approval to transfer lapsed salaries & fringes from various departments to the Countywide Adm.-Contingency account. 
 
B.
AI-52189
Pct 2 CRC San Juan (1100):
Approval of 2015 interdepartmental transfer from Pct 2 Parks (program #008) to Pct 2 CRC San Juan (program #018) in the amount of $184.77 to fund copier lease agreement.
 
C.
AI-52073
Approval of 2015 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower (program 123) in the amount of $1,497.50.
Attachments:
 
D.
AI-52112
Fire Marshal (1100):
Approval of 2015 interdepartmental transfer from various program #'s to various program #'s in the amount of $90,175.00 to fund Fire calls up to the end of the year.
Attachments:
 
E.
AI-52046
Constable Pct. 1 Tax Notes 2014 (1304):
Approval of 2015 interdepartmental transfer from Co. Judge & Tax Office (program #'s 079 & 006) to Constable Pct. 1 (program #014) in the amount of $1,966.76 to fund the reclassification of purchase orders in relation to vehicle decals purchased.
 
F.
AI-52081
 Facilities Management (1100):
Approval of 2015 interdepartmental transfer from program (043) to (001) in the total amount of $4,538.77 for pending invoices from Tremco.
Attachments:
 
G.
AI-52119
Pct.1 C.O.'s 2014 Tijerina Estates (1345):
Approval of 2015 interdepartmental transfer from Victoria Rd (program #192) to Tijerina Estates (program #727) in the amount of $1,500.00 to fund road construction expenditures.
 
H.
AI-52080
Pct 2 Southfork Estates(1345):
Approval of 2015 interdepartmental transfer from CO2014-Pct 2 Eldora (I69C-FM907)Project to CO2014 Pct 2 Southfork Estates in the amount of $15,664.00.
Attachments:
 
I.
AI-52166
Pct 2 Las Milpas Road Prj (1345):
Approval of 2015 interdepartmental transfer from Various CO2014 Projects to CO2014- Pct 2 Las Milpas (McColl-Jackson) Road Project in the amount of $276,494.93.
Attachments:
 
4.
 
Planning Department:
 
A.
AI-52116
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)

2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
5.
 
Monthly Fee Reports:
 
A.
AI-51985
Revised September 2015 Monthly Fee Report for District Clerk
 
6.
 
Executive Office:
 
A.
AI-52033
Approval of 457 Plan hardship withdrawal requests for Employee #106925 & #099767
Attachments:
 
B.
AI-52114
Right of Way - Permits:
North Alamo Water Supply:
Hacienda San Roman Subdivision Phase I:  Mile 17 North - from the centerline of FM 907 go east 345 feet on the north side of Mile 17 North Road.  
Attachments:
 
7.
 
Tax Refunds:
 
A.
AI-52026
Account Number Payer Amount
H0850.00.002.0015.32 PERDUE BRANDON FIELDER COLLINS & MOTT LLP $21,227.73
Attachments:
 
8.
 
Membership Dues:
 
A.
AI-52008
398th District Court (1100):
Approval to pay annual membership dues to the American Judges Association for Judge Aida Salinas Flores, 398th District Court Judge in the amount of $150.00 (req#286785) with authority for County Treasurer to issue check after review, audit and processing procedures completed by County Auditor.
Attachments:
 
B.
AI-52004
398th District Court (1100):
Approval to pay annual membership dues to the State Bar of Texas for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $60.00 (req#286789) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
 
9.
 
Auditor's Office:
 
A.
AI-52095
Discussion, consideration and approval to process the City of Donna 2011-2015 TIRZ payment in the amount of $16,390.05 pursuant to the interlocal agreement between the City of Donna, Hidalgo County, and Tax Increment Reinvestment Zone No.2, City of Donna.
Attachments:
 
10.
 
Budget & Management:
 
A.
AI-51899
1.  Approval of reimbursement in the amount of $974,383.87 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/10/15 to 10/23/15.

10/10-16/15 $491,790.11
10/17-23/15 $482,593.76
TOTAL $974,383.87

2.  Approval of wire transfer to cover claims paid.
 
B.
AI-52106
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2015 in the amount of $46,186.01 and requesting approval of wire transfer.
 
11.
 
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-52154
Requesting authority to exercise the additional One (1) Year option to extend contract# C-14-322-10-28, under the same rates, terms and conditions with Roy's Hauling Services, Inc. for the purposes of "Hauling Services of ALL Road Material (Excluding-HOT MIX) for Hidalgo County Precinct No. 4, effective, 11/30/15.
 
B.
AI-52133
Pct. 4 Project Invoices:
1.  Acceptance and approval of request for payment of invoice 15-10-000030 for $153.40 submitted by L&G Engineering Laboratory for the Sunflower Park Onsite Project (PO# 707018).
2.  Acceptance and approval of request for payment of invoice 11325316 for $90,104.00 submitted by L&G Engineering for the 10th Street Extension Project (PO# 700265).
3.  Acceptance and approval of request for payment of invoice 11325314 for $17,034.00 submitted by L&G Engineering for the FM 1925 (10th Street to McColl) Project (PO# 725312).
 
C.
AI-52143
Authority to exercise the one (1) year extension option as provided under current contract for "Punched & Drawn Biaxial Georgrid Reinforcement Materials" for Hidalgo County, under the same rates, terms, and conditions with Hanes Geo Components C-13-254-11-26

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to compliance and received of those accords.

Vote: 5 - 0 – Unanimously
Attachments:
 
D.
AI-52161
1.  Acceptance and approval of request for payment of invoice 11325315 for $19,581.00 submitted by L&G Engineering for the FM 1925 Phase II WA #2 -Sharp Road Re-Alignment project (PO# 724398).

2.  Acceptance and approval of request for payment of invoice 11325313 for $76,236.00 submitted by L&G Engineering for the FM 2220 (Ware Road) project (PO# 728311).

3.  Acceptance and approval of request for payment of invoice 20152542 for $2,250.00 submitted by Tedsi Infrastructure Group for the Reconstruction of Roosevelt Road (PO# 714028).
Attachments:
 
E.
AI-52164
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition #282711 for the following: Total of $240.00 per year for (1) CANON LC-650i with effective dates of agreement 11/11/15 to 11/10/18.
Attachments:
 
F.
AI-52129
Authority to exercise the one (1) year extension option as provided under current contract for "Medical Supplies-Gloves" for Hidalgo County, under the same rates, terms, and conditions with Emergency Medical Products, Inc.  C-14-304-11-18

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to compliance and received of those accords.

Vote: 5 - 0 – Unanimously
Attachments:
 
G.
AI-52134
Discussion, consideration, and approval of Amendment No. 1   with Texas Conference of Urban Counties to replace "Attachment: A Financial Plan" for Yr 2015 with revised attached "Attachment A: Financial Plan" for the integrated Justice System.
Attachments:
 
H.
AI-52167
Requesting clarification to [C.C. action taken on 09/29/2015 under AI-#51497] to reflect continued  maintenance and support thru contract DIR-SDD-2045 and any subsequent renewed contracts for the lifetime of the equipment and invoices should be paid upon price verification.
Attachments:
 
I.
AI-52136
Approve Request for Payment-Application No. 21  in the amount of $13,519.23  from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations of 1st and 2nd Floors to the Former Administration Building", and as certified by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23
Attachments:
 
J.
AI-52138
Acceptance and approval of Invoice #11325256 in the amount of $7,681.76 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Tech Meeting.
Attachments:
 
K.
AI-52147
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County Judge's Office - "Broadcasting Commissioners' Court Meetings" RFB No 2016-000-12-09-YZV. including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
 
L.
AI-52121
Constable Pct 2
Requests modification to AI-51430 Approved on CC Meeting 9/29/15. Information Background should state that the vehicles are to be purchased through StoneGarden Funds and Accessories through the Department's General Funds.    
Attachments:
 
M.
AI-52110
Requesting approval of payment of Invoice #11325327 in the amount $27,065.68 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#4), for Pct 2 Regional Linear Park project.
Attachments:
 
N.
AI-52109
Requesting approval of payment of Invoice #11325312 in the amount $170,159.49 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora road project.
Attachments:
 
O.
AI-52050
Requesting Approval of payment for Invoice #3903 in the amount $28,718.56 as submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided under Contract C-07-358-09-04(WA#12), for Pct. 2 Southfork Drainage Lateral project.
Attachments:
 
P.
AI-52108
Requesting approval of payment of Invoice #11325311 in the amount $162,633.96 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez road project.
Attachments:
 
Q.
AI-52094
Requesting approval of payment of Invoice #11325325 in the amount $25,985.16 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 (WA#3), for Pct 2 Boys & Girls Club Facility and Aquatic Park/Natatorium project.
Attachments:
 
R.
AI-52102
Acceptance and approval of request for payment of the invoices [listed herein] as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04:

INVOICE #JULY 15-5:$3,362.50
INVOICE #AUG 15-9: $6,725.00
INVOICE #SEPT 15-6:$1,345.00
Attachments:
 
S.
AI-52036
Approval of request for Payment-Application No. 6 in the amount of $103,254.79 as submitted by 2GS, LLC-Contract #C-14-362-10-28-PO#717811 for the provision of Construction Services for the "Sioux Road Paving & Drainage Improvements" project in Precinct One and as reviewed by project engineer, Raul Sesin, P.E.
 
T.
AI-52065
Pct. 4 Project Invoices:
Acceptance and approval of request for payment of invoice 15-10-000017 for $1,149.77 submitted by L&G Engineering for the Hoehn Subdivision project (PO# 728310). 
Attachments:
 
U.
AI-52054
Approval of Work Authorization No. 1 in the amount of ($179,464.00) submitted by Dos Logistics Inc. for the purposes of the Advanced Project Development Services for Precinct 4's [Flood Recovery Project], in connection to the "on call" Professional Engineering Services agreement# C-14-378-11-18.

 
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to funding.

Vote: 5 - 0 - Unanimously
 
V.
AI-51995
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for:  Hidalgo County - "Turnkey Burial Services (Including Cemetery Plots) for Unidentified Pauper Remains" RFB No.: 2016-009-12-02-HGO.  Including the re-advertising of project in the event NO BIDS received and project is still required. 
 
W.
AI-51998
Acceptance and approval of WORK AUTHORIZATION #1 in the amount of $6,265.05 submitted by L&G Consulting Engineers d/b/a L&G ENGINEERING contracted (On Call) engineering firm for the purposes of --[Geo Technical and Construction Materials Testing] services for projects located within Hidalgo County Precinct #4 under Contract# C-15-301-09-15 for PROJECT: [Geotechnical Services] for Sheriff's Office Gas Pump Canopy Project.
 
X.
AI-52003
Add fuel cards
1. Constable Pct No. 3 - fuel cards
Attachments:
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 10th day of November, 2015

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G.Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 10, 2015.

Signed this 10th day of NOVEMBER 2015




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy