SPECIAL MEETING - November 10, 2015
BE IT REMEMBERED, that on this 10th day of November A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS November 10, 2015 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the board were present for the exception of Judge Garcia.
All members of the board were present for the exception of Judge Garcia.
2.
Prayer
Raul Sesin led the courtroom in Prayer.
Raul Sesin led the courtroom in Prayer.
3.
Open Forum
No comments under open forum.
No comments under open forum.
4.
Approval of Consent Agenda
The Board members moved to approve the Consent Agenda.
The Board members moved to approve the Consent Agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin spoke about the newsletter coming out soon, it will include the various projects the district has undertaken. The newsletter will also mention future projects they are developing and provide as much information for the community.
Board Member Cantu requested for Mr. Sesin to briefly discuss the meeting held in Austin Texas, in regards to the Raymondville Drainage Project. Mr. Sesin remarked the main points in specific the success they had with the introduction of the future Raymondville Project. Mr. Sesin commented that this project was enormously complimented because of the tremendous impact it will bring to the entire county. The project will ease the burden on the East side drainage, where the main ditch currently runs on the North side of the county. He also pointed out that this project is a bond issuance project that has been approved twice by the voters and has become a main project within the county. In addition to the related drainage topic, member Joe Flores asked about the benefits of the North drainage. Mr. Sesin explained that it will divert some of the water coming from the North part. However, the way it will help alleviate the East side is going to be if the system is flowing full and they divert the water, then what’s flowing East on the North drain will give more volume to accommodate any drainage system. Another contribution to the retention and flow is the Delta lake project which will also help support the tension on the North drainage.
Mr. Sesin spoke about the newsletter coming out soon, it will include the various projects the district has undertaken. The newsletter will also mention future projects they are developing and provide as much information for the community.
Board Member Cantu requested for Mr. Sesin to briefly discuss the meeting held in Austin Texas, in regards to the Raymondville Drainage Project. Mr. Sesin remarked the main points in specific the success they had with the introduction of the future Raymondville Project. Mr. Sesin commented that this project was enormously complimented because of the tremendous impact it will bring to the entire county. The project will ease the burden on the East side drainage, where the main ditch currently runs on the North side of the county. He also pointed out that this project is a bond issuance project that has been approved twice by the voters and has become a main project within the county. In addition to the related drainage topic, member Joe Flores asked about the benefits of the North drainage. Mr. Sesin explained that it will divert some of the water coming from the North part. However, the way it will help alleviate the East side is going to be if the system is flowing full and they divert the water, then what’s flowing East on the North drain will give more volume to accommodate any drainage system. Another contribution to the retention and flow is the Delta lake project which will also help support the tension on the North drainage.
6.
AI -52205
Request approval of claim for additional Engineering Services for the Construction of the North Seminary Estates Drain Improvements, to Quintanilla, Headley and Associates.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
7.
AI -52197
Pursuant to the Amended Inter-local Cooperation Agreement approved on September 15, 2015 between the Hidalgo County Drainage District #1 and Hidalgo County Irrigation District #1 for the Penitas Pump House:
A. In order to comply with FEMA standards, Request approval to proceed with the final design of the Penitas Pump House for a cost share of $220,000.
Mr. Sesin commented that the original plan was for the Drainage District to hire the consultant and do the work to evaluate the Peñitas pump house. However the Interlocal agreement that was amended in September reversed the roles and now the Irrigation District #1 is taking the lead on the project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request a Budget amendment from the District's General Fund in the amount of $220,000 for the Engineering cost related to the above mention agenda item.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C. Discussion of the estimated cost of construction of the Penitas Pump House.
Mr. Sesin explained that there’s two parts to the construction, the IBWC is stopping short of the pump house itself by 45 ft on one side and 30 ft on the other. The Drainage District is required to build those two specifications which will cost about $650,000 and then elevate the pump house to meet FEMA standards of elevation is another estimated $2.35 million. All in all, the total cost for that area would be $ 3 million dollars and out of that total the Drainage District is committed to $ 171,500
Judge Garcia joined the meeting.
A. In order to comply with FEMA standards, Request approval to proceed with the final design of the Penitas Pump House for a cost share of $220,000.
Mr. Sesin commented that the original plan was for the Drainage District to hire the consultant and do the work to evaluate the Peñitas pump house. However the Interlocal agreement that was amended in September reversed the roles and now the Irrigation District #1 is taking the lead on the project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request a Budget amendment from the District's General Fund in the amount of $220,000 for the Engineering cost related to the above mention agenda item.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C. Discussion of the estimated cost of construction of the Penitas Pump House.
Mr. Sesin explained that there’s two parts to the construction, the IBWC is stopping short of the pump house itself by 45 ft on one side and 30 ft on the other. The Drainage District is required to build those two specifications which will cost about $650,000 and then elevate the pump house to meet FEMA standards of elevation is another estimated $2.35 million. All in all, the total cost for that area would be $ 3 million dollars and out of that total the Drainage District is committed to $ 171,500
Judge Garcia joined the meeting.
Attachments:
8.
AI -52148
In accordance with section 791.001 of the Texas Government Code, requesting approval of Inter-Local Agreement between Hidalgo County Urban County, Hidalgo County Pct. 4 and Hidalgo County Drainage District No.1 as it relates to the Alberta Drain Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -52174
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a)(4) for Professional Appraisal Services.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Appraisers for the purpose of ranking by the HCDD1 Board of Directors in connection with Appraisal Services required for property described as "A0.1263 tract of land out of lot 3, block 2, Steele Pershing Subdivision,Hidalgo County, Texas. (Lake James Subdivision).
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Appraisal Services Proposal with the number one ranked firm of Leonel Garza Jr. & Associates, for the provision of Professional Appraisal Services for "A0.1263 tract of land out of lot 3, block 2, Steele Pershing Subdivision, Hidalgo County, Texas. (Lake James Subdivision).
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Appraisers for the purpose of ranking by the HCDD1 Board of Directors in connection with Appraisal Services required for property described as "A0.1263 tract of land out of lot 3, block 2, Steele Pershing Subdivision,Hidalgo County, Texas. (Lake James Subdivision).
| Firm Name: | Score: | Rank: |
| Leonel Garza Jr. & Associates | 98 | 1 |
| Appraisal Haus | 96 | 2 |
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Appraisal Services Proposal with the number one ranked firm of Leonel Garza Jr. & Associates, for the provision of Professional Appraisal Services for "A0.1263 tract of land out of lot 3, block 2, Steele Pershing Subdivision, Hidalgo County, Texas. (Lake James Subdivision).
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
10.
AI -52141
A.) Request approval to purchase Uniforms for the Drainage District employees from UniFirst through the District's membership with (NJPA) National Joint Power Alliance Contract No. 012111-UFC.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.) Request approval of Budget Amendment from General Fund in the amount of $32,202.92 for the purchase of uniforms for the Drainage District employees.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.) Request approval of Budget Amendment from General Fund in the amount of $32,202.92 for the purchase of uniforms for the Drainage District employees.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
11.
AI -52140
2013 Bond Series
A. Approval of closing documents for parcel #47 & #48 in relation to J-09 drainage improvement project.
B. Approval of manual check to be issued for completion of acquisition transaction.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 - Unanimously
A. Approval of closing documents for parcel #47 & #48 in relation to J-09 drainage improvement project.
B. Approval of manual check to be issued for completion of acquisition transaction.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 - Unanimously
12.
AI -52149
2013 BOND SERIES
Requesting approval of Work Authorization No. 9 to La Joya Watershed Improvement Agreement with L&G Engineering in the amount of $15,000 as it relates to Environmental Site Assessment.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Requesting approval of Work Authorization No. 9 to La Joya Watershed Improvement Agreement with L&G Engineering in the amount of $15,000 as it relates to Environmental Site Assessment.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
13.
AI -52150
2013 BOND SERIES
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 2 Minnesota - Cesar Chavez Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of Quintanilla Headley & Associates, for the provision of Professional Engineering Services for Pct. 2 Minnesota - Cesar Chavez Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 2 Minnesota - Cesar Chavez Area Drainage Improvements.
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla Headley & Associates | 96 | 1 |
| Cruz-Hogan Consultants | 94 | 2 |
| South Texas Infrastructure Group | 93 | 3 |
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of Quintanilla Headley & Associates, for the provision of Professional Engineering Services for Pct. 2 Minnesota - Cesar Chavez Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
14.
AI -52139
Requesting approval of 2016 proposed Holidays.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
15.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
16.
Open Session:
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
17.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
18.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
19.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of November, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 10, 2015.
Signed this 10th day of NOVEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of November, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 10, 2015.
Signed this 10th day of NOVEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy