SPECIAL MEETING - November 17, 2015
BE IT REMEMBERED, that on this 17th day of November A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 17, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
1.
AI-52307
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-52288
2015 - Co. Wide Adm (1100)
Attachments:
B.
AI-52208
2015 - Tax Office (1100)
Attachments:
C.
AI-52264
2015 - County Auditor's Office
Attachments:
D.
AI-52220
2015 - Elections (1100)
Attachments:
E.
AI-52221
2015 - Pct #3 Rd. Maint. (1200)
Attachments:
F.
AI-52210
2015 - District Attorney's Office (1100)
Attachments:
G.
AI-52219
2015 - Health & Human Services Dept. / Clinics (1100)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-52275
Pct 1 Sanitation (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm - Contingency to Pct 1 Sanitation in the amount of $64,013.00 to fund the lease-purchase agreement with Caterpillar Financial Services Corp.
Approval of 2015 interdepartmental transfer from Co. Wide Adm - Contingency to Pct 1 Sanitation in the amount of $64,013.00 to fund the lease-purchase agreement with Caterpillar Financial Services Corp.
Attachments:
B.
AI-52215
Pct.1 C.O.'s 2014 (1345)
Approval of 2015 interdepartmental transfer from Victoria Rd (program #192) to Mile 2E (program #201) in the amount of $50,000.00 to fund road construction expenditures.
Approval of 2015 interdepartmental transfer from Victoria Rd (program #192) to Mile 2E (program #201) in the amount of $50,000.00 to fund road construction expenditures.
Attachments:
C.
AI-52284
Pct. 2 Constable (1100):
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Constable in the amount of $1,520.00 to fund out of county travel and postage expenditures.
Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 2 Constable in the amount of $1,520.00 to fund out of county travel and postage expenditures.
Attachments:
D.
AI-52247
Approval of 2015 interdepartmental transfer from Sanitation (program 001) to Emergency Service Linn (program 136) in the amount of $145.77.
Attachments:
E.
AI-52278
Pct. 4 Doolittle Recovery Project (1100):
Approval of 2015 interdepartmental transfer from Sanitation (program 001) to Doolittle Recovery Project (program 162) in the amount of $1,920.87 to fund general supplies expenditures.
Approval of 2015 interdepartmental transfer from Sanitation (program 001) to Doolittle Recovery Project (program 162) in the amount of $1,920.87 to fund general supplies expenditures.
Attachments:
4.
Planning Department:
A.
AI-52265
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
County Treasurer:
A.
AI-52125
Approval of Hidalgo County Monthly Investment Reports for July, August & September 2015.
Attachments:
6.
Monthly Fee Reports:
A.
AI-52231
District Clerk
Oct 2015 Fee Monthly Report $533,456.52
Attachments:
B.
AI-52198
District Attorney's Office
2015 October - Hot Checks Fees Monthly Report
2015 October - Hot Checks Fees Monthly Report
Attachments:
7.
Executive Office - Valde Guerra:
A.
AI-52236
Right of Way-Permits:
North Alamo Water Supply:
Martinez Acres
Stites Road - From the centerline of Soderquist Road go east 260 feet, will bore Stites Road from North to South.
Stites Road - From the centerline of Soderquist Road go east 770 feet, will bore Stites Road from North to South.
Stites Road - From the centerline of Soderquist Road go east 900 feet, will bore Stites Road from North to South.
North Alamo Water Supply:
Martinez Acres
Stites Road - From the centerline of Soderquist Road go east 260 feet, will bore Stites Road from North to South.
Stites Road - From the centerline of Soderquist Road go east 770 feet, will bore Stites Road from North to South.
Stites Road - From the centerline of Soderquist Road go east 900 feet, will bore Stites Road from North to South.
Attachments:
8.
Tax Refunds:
A.
AI-52216
| Acct# | Payer | Amt |
| E6000.00.007.0011.00 | Wells Fargo | $7,735.78 |
| S2982.99.000.0006.05 | Ryan Tax Compliance Services, LLC | $36,000.00 |
Attachments:
9.
Auditor's Office:
A.
AI-52045
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2015.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
10.
Budget & Management:
A.
AI-52283
Pct. 1 Road Maint. (1200):
Approval of interfund transfer from Co. Wide Adm.-Contingency (fund 1100, program #002) to Pct. 1 Rd. Maint (fund 1200, program #005) in the amount of $117,555.00 to fund various operating expenditures.
Approval of interfund transfer from Co. Wide Adm.-Contingency (fund 1100, program #002) to Pct. 1 Rd. Maint (fund 1200, program #005) in the amount of $117,555.00 to fund various operating expenditures.
Attachments:
B.
AI-52282
Pct. 4 Flood Recovery Project (1200):
Approval of interfund transfer from Co. Wide Adm.-Contingency (1100) to Pct. 4 Flood Recovery Project (1200) in the amount of $179,464.00 to fund WA #1 in relation to engineering services to be provided by Dos Logistics, Inc.
Approval of interfund transfer from Co. Wide Adm.-Contingency (1100) to Pct. 4 Flood Recovery Project (1200) in the amount of $179,464.00 to fund WA #1 in relation to engineering services to be provided by Dos Logistics, Inc.
C.
AI-52277
Transfers In-Gen Fund (1281)
Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-Gen Fund (1281) in the amount of $40,428.72 for a local match required for the Domestic Violence Specialty Prosecutor Grant, AI-52218 (CC 11/17/15).
Approval of 2015 interfund transfer from Co Wide Adm-Contingency to Transfers In-Gen Fund (1281) in the amount of $40,428.72 for a local match required for the Domestic Violence Specialty Prosecutor Grant, AI-52218 (CC 11/17/15).
Attachments:
D.
AI-52222
Approval of payment for the Hidalgo County Irrigation District No.6 for delinquent flat rate assessment fees for 2015 in the amount of $727.23, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-52274
Acceptance and approval of invoice No. 24 in the amount $4,650.00 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel/Renovation of Existing Old Administration Building-1st & 2nd Floors Project" C-08-131-08-07.
Attachments:
B.
AI-52279
1. Requesting Approval to Purchase a New Network Firewall; Annual - Threat Prevention, WildFire, & Global Gateway - Subscriptions; and a One Year Premium Support Program through US Communities Cooperative Contract, awarded vendor Insight Public Sector, Inc. [Contract# 4400001195; Expires 4/30/16].
2. Approval to remain in effect for all continued maintenance, support, and upgrades thru existing US Communities Contract and any subsequent renewed contracts for the lifetime of the equipment and invoices should be paid upon price verification.
2. Approval to remain in effect for all continued maintenance, support, and upgrades thru existing US Communities Contract and any subsequent renewed contracts for the lifetime of the equipment and invoices should be paid upon price verification.
Attachments:
C.
AI-52104
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: RFB No. 2016-012-12-16-HGO - "Sign Language Interpreting Services for Hearing Impaired (Courtroom and Non-Courtroom)". Including the re-advertising of project in the event NO BIDS received and/or are rejected and project is still required.
Attachments:
D.
AI-52267
Emergency Management
1. Requests Approval of Radiant RFID's Annual Software License & Hardware Maintenance Renewals through Radiant's DIR Awarded vendor (C.T.S.) Consolidated Telecom Services, LLC [DIR Contract# DIR-SDD-2058; Expiring 2/27/17].
1. Requests Approval of Radiant RFID's Annual Software License & Hardware Maintenance Renewals through Radiant's DIR Awarded vendor (C.T.S.) Consolidated Telecom Services, LLC [DIR Contract# DIR-SDD-2058; Expiring 2/27/17].
2. Approval to remain in effect for this and all future License & Maintenance, Annual Renewals and for all Hardware & Software Upgrades or Replacements as long as the County owns and operates Radiant RFID's Asset Management Software & Equipment for all Hidalgo County Departments currently sharing this asset management solution.
Attachments:
E.
AI-52230
1. Acceptance & approval of Invoice No. 1284 in the amount of $5,400.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement."
2. Acceptance & approval of Invoice No. 1285 in the amount of $5,610.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14 (Amendment No. 1)
2. Acceptance & approval of Invoice No. 1285 in the amount of $5,610.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14 (Amendment No. 1)
Attachments:
F.
AI-52224
Authority to exercise the one (1) year extension option [provided under current contract] for "Medical Waste Disposal Services" for Hidalgo County, under the same rates, terms, and conditions with, Bio-Ops, LLC C-14-351-11-18
Attachments:
G.
AI-52229
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11325302-$25,318.51-Mile 3 WA #1;
2. Invoice No. 11325303-$16,899.93-FM 494-Shary Road Project;
2. Invoice No. 11325303-$16,899.93-FM 494-Shary Road Project;
3. Invoice No. 11325305-$50,944.85-Mile 3 Project;
4. Invoice No. 11325307-$ 7,980.00-Liberty Road Project WA #2;
5. Invoice No. 11325318-$ 3,680.72-Mile 2 N. Roadway Reconstruction.
Attachments:
H.
AI-52225
Authority to exercise the one (1) year extension option [provided under current contract] for "Purchase of Mosquito Control Chemical " for Hidalgo County, under the same rates, terms, and conditions with, Clarke Mosquito Control Product, Inc. C-14-347-12-16.
Attachments:
I.
AI-52226
Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Land- Penitas Landfill" for Precinct No. 3, under the same rates, terms, and conditions with, Jose Ramirez, Jr. C-14-377-10-14
Attachments:
J.
AI-51891
Andres Guzman Jr.,Court Coord. for Hon. Jaime "Jerry" Munoz, HC-JP, Pct. 2, Pl. 2 is requesting the removal of fixed assets from their inventory listing as detailed in the supporting documentation attached herein.
Attachments:
K.
AI-52207
Requesting the continuation of Hidalgo County's "Participating Membership Agreement" with National Joint Powers Alliance [NJPA], thus allowing the County to continue utilization of procurement resources that are compliant with competitive procurement statutory law/requirements at no cost to Hidalgo County.
Attachments:
L.
AI-52206
Approval of Payment Application No. 3 in the amount of $155,130.07 for the Sioux Road Improvements project for Pct. 2 submitted by contractor, Texas Cordia Construction, LLC through Contract C-15-209-07-21 and as reviewed by project engineer, Raul Sesin, P.E.
Attachments:
M.
AI-51958
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc) as attached hereto for: Hidalgo County Precinct No. 2- "Hauling of Dirt" -RFB No.: 2016-007-00-00-SGS. Including the re-advertising of project in the event No Bids responses are received and/or are rejected and project is still required.
Attachments:
N.
AI-52211
Authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement/agreement etc.) as attached hereto for: Hidalgo County Precinct No. 1 - "Lease of Parcel or Citizen Collection Site(s) 1 in Mercedes and 1 in Weslaco" - RFB No.: 2016-013-00-00-SGS [including the re-advertising of project in the event No Bid responses are received and/or are rejected and project is still required].
Attachments:
O.
AI-52209
Request authorization to remove the following assets from Safety Division inventory items cannot be located and possess no value in attached schedule:
Asset # 037909 - HAZ MAT 2000 MODELING SOFTWARE( Risk Management)
Asset # 038312 - COMPWATCH 2-USER LAN LIC LEVEL 5 (Previous Administration)
Asset # 43819 - BOOK PC BARE BONE SYST-2.4 Ghz (Claims Servicing)
Asset # 43820 - BOOK PC BARE BONE SYST 2.4 Ghz (Claims Servicing)
Asset # 50272 - HP COMPAQ DC7900 ULTRA SLIM (DBM-Budget Division)
Asset # 44511 - BOOK PC BARE BONE SYSTEM (Claims Servicing)
Asset # 44512 - BOOK PC BARE BONE SYSTEM (Claims Servicing)
Asset # 44513 - BOOK PC BARE BONE SYSTEM (Claims Servicing)
Asset # 037909 - HAZ MAT 2000 MODELING SOFTWARE( Risk Management)
Asset # 038312 - COMPWATCH 2-USER LAN LIC LEVEL 5 (Previous Administration)
Asset # 43819 - BOOK PC BARE BONE SYST-2.4 Ghz (Claims Servicing)
Asset # 43820 - BOOK PC BARE BONE SYST 2.4 Ghz (Claims Servicing)
Asset # 50272 - HP COMPAQ DC7900 ULTRA SLIM (DBM-Budget Division)
Asset # 44511 - BOOK PC BARE BONE SYSTEM (Claims Servicing)
Asset # 44512 - BOOK PC BARE BONE SYSTEM (Claims Servicing)
Asset # 44513 - BOOK PC BARE BONE SYSTEM (Claims Servicing)
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of November, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 17, 2015.
Signed this 17th day of NOVEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 17th day of November, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 17, 2015.
Signed this 17th day of NOVEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy