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Minutes for CC - REGULAR

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SPECIAL MEETING - December 15, 2015

BE IT REMEMBERED, that on this 15th day of December A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS		 HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
December 15, 2015
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call

All members of the court were in attendance.
 
2.
 
Pledge of Allegiance

Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
 
3.
 
Prayer

Virginia Townsand led the courtroom in Prayer.
 
4.
 
Approval of Consent Agenda

Commissioner Cantu stepped away from the meeting.

The court moved to approve the Consent Agenda.
 
5.
 
Open Forum

Jim Barnes emphasized in the meaning behind these holidays and urged everyone to remember that Christ is the reason for the season.

Mrs. Anderson came to court to express her gratitude over issues that were handled in precinct 3, she thanked Mingo Villarreal, Victor Gallardo, Sal Ramirez and Commissioner Flores. She also mentioned shooting problems around neighborhoods.

Commissioner Palacios stepped away from the meeting.

Opal Billman spoke about her divorce lawsuit and the unfair decision taken by court to take over her rightful community property. She claims that all the property and the money being collected is being taken away by the court presiding over her divorce, violating her rights to the 14th and 15th Amendments.

Commissioner Palacios joined the meeting.

Fern McClaugherty encouraged everyone to vote for City of Mission Mayor Norberto “Beto” Salinas for the RGV Citizen of the Year. She empathizes with his position against the Health Care District.

Court proceeded to Item.6.D.
Attachments:
 
6.
 
County Judge's Office:
 
A.
AI-52672
Order approving Amended and Restated Interlocal Agreement (as to McAllen TIRZ Number One) 

The original commitment was 6.8 million towards the construction of the new campus. This is now an amendment of the original 77% reducing it to 67% taking the extra 10% and committed towards the A&M campus. This will not be a release of new money and will allow the bonds to sell as non-taxable.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval subject to legal approval.
                                                                   
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-52667
Discussion and approval of amendment to Guidelines and Criteria for Granting Tax Abatements in Hidalgo County, Texas under Chapter 312 of the Texas Tax Code and approve order on same. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-52670
1. Discussion and approval of Tax Abatement Agreement between Hidalgo County and Hidalgo Wind Farm LLC (Phase II) and approve order on same.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval subject to legal.
                                                                   
Vote: 3 - 0 - Unanimously

2. Discussion and approval of Amendment to Tax Abatement Agreement effective as of December 22, 2014 between Hidalgo County and Hidalgo Wind Farm LLC (Phase I) and approve order on same.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval subject to legal.
                                                                   
Vote: 3 - 0 - Unanimously

3. Discussion and approval of Tax Abatement Agreement between Hidalgo County and South Texas Electric Cooperative, Inc. and approve order on same.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval subject to legal.
                                                                   
Vote: 3 - 0 - Unanimously

Court proceeded to Item. 29
View Agenda Item
Attachments:
 
D.
AI-52669
Discussion, consideration, and possible action on letter of support for the Hidalgo County Regional Mobility Authority regarding Section 559 Donation Acceptance Authority

No action taken on this item.

Commissioner Cantu joined the meeting.

Court proceeded to Item.18.A.
View Agenda Item
 
E.
AI-52663
Recognition of the winning entries in the Toy Box Decorating Contest in conjunction with the annual Hidalgo County Employee Toy Drive benefiting Head Start and CASA children. 

Commissioner Cuellar joined the meeting.

Mrs. Sullivan introduced the proud winners of the Toy Box Decorating contest. The winners were the District Clerk Office for Most Festive, Best Theme went to the Human Services Department and The Judge’s Office won Most Original box.  The two Honorable Mentions went to the Office of Budget & Management and to the District Clerk Office. 

Court proceeded to Item.11.B.
View Agenda Item
 
7.
 
District Attorney's Office:
 
A.
AI-52573
1. DA Bad Checks (1222):
a. Approval of 2016 DA’s Office budget for fund 1222 DA-Bad Checks.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

b. Approval of appropriation of the DA’s Office 1222 DA-Bad Checks funds.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

2. DA- Investigation HB 65 (1223):
a. Approval of 2016 DA’s Office budget for fund 1223 DA-Investigation HB65.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

b. Approval of appropriation of the DA’s Office 1223 DA-Investigation HB65 funds.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously

3. DA Pre-Trial (1225):
a. Approval of 2016 DA’s Office budget for fund 1225 DA-Pretrial.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 5 - 0 - Unanimously

b. Approval of appropriation of the DA’s Office 1225 DA-Pretrial funds.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-52584
DA’s Office – TX DOT – General Traffic Safety Grants
Approval to apply for the FY2017 TX DOT – General Traffic Safety Grant (DA’s Project Title: No Refusal Initiative)

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
8.
 
Sheriff's Office:
 
A.
AI-52631
1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Office of Inspector General.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 5 - 0 - Unanimously

2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-52623
Sheriff Office:
1. Authorization to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2013 and authorization for County Judge, as authorized official, to sign required documents.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously 

2. Authorization and approval to de-obligate the amount of $32,572.82 in reference to Operation Stonegarden Grant FY 2013.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-52596
1.  Sheriff's Investigation HB65 (1227)
Approval of the 2016 Budget in the Sheriff's Investigation HB65 (Fund 1227) in the amount of $588,000.00.  

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 5 - 0 – Unanimously

2.  Sheriff's Federal Sharing U.S. Treasury (1228) 
Approval of the 2016 Sheriff's Federal Sharing - U.S. Treasury (Fund 1228) in the amount of $368,568.00.

Commissioner Flores stepped away from the meeting.
 
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

3.  Sheriff's Federal Sharing U.S. Justice (1229) 
Approval of the 2016 Sheriff's Federal Sharing - U.S. Justice Fund 1229 in the amount of $450,000.00.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
D.
AI-52548
1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and U.S. Border Patrol.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
E.
AI-52545
DOJ - USMS - U.S. Marshal (1284):
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $22,000.00.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

4. Approval to appropriate funds in the amount of $22,000.00 for USMS overtime funding.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
F.
AI-52420
Sheriff's Office (1284):
Authorization and approval to de-obligate the amount of $1,631.69 in the OCDETF Account.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
9.
 
Executive Office:
 
A.
AI-52487
Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2016-2017.

Final Members:
Eddie R. Cano: 397 votes
Jimmy Garza: 50 votes
Richard Garza: 239 votes
David Hernandez: 409 votes
Amador Requenez: 100 votes

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

Commissioner Cuellar stepped away from the meeting and Commissioner Flores joined. 

Commissioner Palacios noted that Eddie R. Cano was stepping down from the board and thanked him for all his hard work.

Court proceeded to Item.9.C.
View Agenda Item
Attachments:
 
B.
AI-52463
Reconsideration of and possible rescission of Order Accepting Road into Hidalgo County Road System Upon Finding of Prescriptive Right Based Upon on Public Use (Ted Garza Road)

Commissioner Cuellar joined the meeting.

Steve Crain presented this item as a reconsideration of a previous order that was taken by Commissioners Court. Judge Garcia confirmed they had taken action on October 13, 2015 accepting Ted Garza Road into the Hidalgo County Road System. At the time of ruling for the acceptance of the road, Judge Garcia was under the impression that both parties were in agreement. After the verdict, Judge Garcia was approached by the other side of the Garza family informing him of their opposition and stating they were never notified of the hearing. They also claimed they had not been able to come into any agreements with the other side of the family and therefore are now asking to reconsider the previous action taken on October 13, 2015. None the less, Judge Garcia requested any memorandums or documentation stating each position and presented all the documentation to the rest of the members.
 
Commissioner Palacios requested Mr. Crain to give some clarification to the current matter before hearing different remarks from the parties. In response, he commented that this is very extensive case there being a judgment issued in 1940 having to do with the same matter. Judge Garcia mentioned that this judgment allows one of the parties to put up gates and fences taking away from the exclusivity and public use. Steve Crain mentioned that the court under the law and according to the attorney general only made an administrative finding, which was allowed to do. As far as the property rights the judicial findings will have to be made by a district court in this county.
 
Mark Vanger approached the court expressing that the judgment was between two parties set out to be a public right away, were there was no actual public involved. He stated that it would actually be impossible to use that judgment to locate the road easement because they referred to maps no one has been able to find. That specific easement went as far as the San Manuel Road which no longer exists leaving a gap in between that easement and Chapa Road. He acknowledged the maintenance the county has been providing on that road against family wishes because they do not consider the road to be a public road. Mr. Vanger stated that the family has this road for their personal use, not with the intentions of a public road access.
 
Ted Garza argued to the court that his family has been able to live in harmony for the last 100 years or so, the issue came about when they tried to sell their land as they inherit the land in difficult proportions. They were in fact surprise when they found out they did not have access to their land, when for the last 30 years they have always been able to use the same road. Mr. Garza mentioned that the court order that exists from 1947 was ratified in 2013 indicating that the gates referring in the first judgment could be placed but needed to be unlocked. In addition Mr. Garza brought to court an aerial map showing the excess they have had since his grandfather was alive.
 
Mr. Garza approached the bench to show the members a map indicating where the roads San Manuel, Chapa and Ted Garza used to be. Mr. Garza indicated that the San Manuel Road used to cross directly into the other family home, due to traffic increase it was moved south to avoid the road going to the other home.
 
Judge Garcia stated on his intentions to keep away from getting involved in what appears to be a family dispute, adding that this is matter for district court and a jury. Ultimately his desire is to keep the county away from any legal battle and to rescind the previous vote, and allow for the case to be taken to district court and then come back. Mr. Crain reemphasized on the previous action taken by this court indicating that it was the correct determination as an administrative decision. He concurs with the decision of allowing the case to be taken to a judicial court to determine if it is a public road or not.
 
Commissioner Joseph Palacios assured that any decision taken by his precinct has been within the law and remarked they have maintained this road because it has been done for the last 30 years.  Now that he has received a petition to stop the maintenance he seeks clarification and is willing to follow the decision taken by Commissioners Court in allowing the case to be taken to district court.
 
Jesse Ozuna commented they were able to provide information to Atlas, Hall and Rodriguez after receiving the petition. Mr. Ozuna explained they used to maintain up to 3.3 miles in and now only maintain up to the first cattle guard approximately 1.4 miles in. After the action taken on October, he got in contact with the planning and purchasing departments to add the road to the public road system. It was then that the departments informed Mr. Ozuna that the road was already in the list. Nonetheless, the precinct has received several request to keep the public road and some to keep it private. Commissioner Palacios commented that the precinct has not done anything improper; it has simply follow the maintenance history of this road.
 
Once more Judge Garcia indicated his position to rescind the previous vote, reminding the courtroom that he was under the impression that the entire family was aware of the October meeting and in agreement.
 
Mr. David Garza manifested his side of the family opposition towards litigation stressing they are only interested in having access. Judge Garcia explained to him that the only way to properly determine is through litigation and a district court decision.
 
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval to rescind previous action taken on October 13, 2015.

Vote: 5 - 0 – Unanimously

Commissioner Cuellar stepped away from the meeting.

Martha Salazar questioned the maintenance of the road after the action. Judge Garcia affirmed they should remove it from the list.

Court proceeded to Item.6.E.
View Agenda Item
Attachments:
 
C.
AI-52450
Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners' Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONERS' COURT

Week of the Month: 4th week
Day of the Week: Tuesday
Time of the Day: 9:30 a.m./p.m. for the calendar year of 2016

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
View Agenda Item
 
D.
AI-52671
Child Welfare:
Requesting exemption from HCCC approved "Order" for Minor [Day to Day] Purchases deadline of November 6, 2015 so as to order/purchase [through Requisition #288808] needed supplies with assurances by vendor of delivery prior to 12-31-15.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously

Court proceeded to Item.9.B.
View Agenda Item
Attachments:
 
10.
 
Human Resources:
 
A.
AI-52581
CCL#8 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T007 at $10.10 per hour/$9,696.00 proposed budgeted salary, not to exceed 06/14/16, effective 01/01/16.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

3. Approval of intradepartmental transfer.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

4. Approval to revise salary schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-52532
Precinct 4 Road Maintenance (1200):
1. Discussion, consideration and approval of the following personnel actions, effective next pay period of 12/28/2015:
 
Action Dept/
Program		 Slot No. Position Title Current
Budgeted
Salary		 Proposed
Budgeted
Salary
Delete 124-007 0010 Heavy Equipment Operator II $33,822.00 $0.00
Delete 124-007 0016 Truck Driver II $29,676.00 $0.00
Create 124-007 0079 Accounts Payable Specialist II $0.00 $33,822.00
Create 124-007 0080 Maintenance III $0.00 $29,676.00
 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously

2. Approval to revise the salary schedule in accordance with Commissioners' Court action.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
View Agenda Item
Attachments:
 
C.
AI-52583
Pct 1 Road Maintenance (1200):
1. Discussion, consideration, and approval to extend one (1) Temporary full time Maintenance I position, Slot T147 at $12.02 per hour/$6,250.00 proposed budgeted salary, effective January 01, 2016 through March 31, 2016.

Commissioner Flores stepped away from the meeting.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

2. Approval to waive posting, hiring and enrollment procedures and assign employee #211443 to Slot No. T147, Maintenance I position.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

3. Approval of intradepartmental transfer.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

4. Approval to revise salary schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
AI-52524
County Judge (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

2. Discussion, consideration, and approval to add auto allowance to slot# 0003, Assistant Chief Administrator, in the amount of $5,000, effective next full pay period of 12/28/2015.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously


3. Discussion, consideration, and approval of the following title change, effective next pay period of 12/28/15:
 
Slot# Current
Position Title		 Proposed
Position Title
0032 Economic Development Planner I Executive Assistant II
 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
 
4. Approval to revise the salary schedule in accordance with Commissioners Court action. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
AI-52491
Elections Department (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

2. Discussion, consideration, and approval to extend the following temporary full-time positions, effective 01/01/2016 through 06/30/2016:
Employee# Slot# Position Title Proposed Budgeted Salary/Hourly Rate
205451 T172 Elections Clerk  $10,504.00/yr - $10.10/hr
212237  T173 Elections Clerk $10,504.00/yr - $10.10/hr
211044 T174 Elections Clerk $10,504.00/yr - $10.10/hr
211052 T176 Elections Clerk  $10,504.00/yr - $10.10/hr
211060 T177 Elections Clerk $10,504.00/yr - $10.10/hr


On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

3. Approval to waive posting, hiring, and enrollment procedures for temporary slot #'s T172- T177 and keep the temporary employee #'s currently filling the slot #'s listed above.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

4. Discussion, consideration, and approval to create the following temporary full-time positions, not to exceed six (6) months, effective 01/01/2016 through 06/30/2016:
Slot# Position Title Proposed Budgeted Salary / Hourly Rate
T178 Elections Clerk $10,504.00/yr. - $10.10/hr
T179 Elections Clerk $10,504.00/yr. - $10.10/hr
T180 Elections Clerk $10,504.00/yr. - $10.10/hr
T181 Elections Clerk $10,504.00/yr. - $10.10/hr
T182 Elections Clerk $10,504.00/yr. - $10.10/hr

 
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
 
5. Approval of intradepartmental transfer.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

6. Approval to revise salary schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
AI-52483
Tax Office (1100)/Tax Office - Special Vehicle Inventory (1246):
1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period, 12/28/2015:  

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously




 
Action Fund  Dept/
Program		 Slot No. Position
Title		 Current 
Budgeted
Salary/
Supplement		 Proposed 
Budgeted Salary/
Supplement		 Total Adjustment
Salary
Auto Allowance
Supplement Pay (Delete)
 1100  140-001 0003 Property Tax Manager  $65,507.00
$2,800.00		 $65,507.00
$2,800.00		 $0.00
$0.00 
 1246 140-003  0002  $3,000.00  $0.00 ($3,000.00)
Salary
Auto Allowance
Supplement Pay (Delete)
 1100 140-001 0008 Accountant IV $52,002.00
$1,500.00		 $52,002.00
$1,500.00		 $0.00
$0.00
 1246 140-003  0006  $3,000.00   $0.00 ($3,000.00) 
Salary
Auto Allowance
Supplement Pay (Add)
 1100 140-001 0018 Deputy Clerk III $40,347.00
$1,500.00		 $40,347.00
$1,500.00		 $0.00
$0.00
 1246 140-003 0010  $0.00  $3,000.00  $3,000.00 
Salary
Supplement Pay (Add)		 1100 140-001 0025  Bookkeeper II $33,917.00 $33,917.00 $0.00
 1246 140-003  0011  $0.00  $3,000.00  $3,000.00 
 
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
 
2. Approval to revise salary schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
AI-52459
Budget & Management (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel- Related Amendments.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
 
2. Discussion, consideration, and approval of the following personnel actions, effective next full pay period, 12/28/15:
 
Action Dept/
Program		 Slot No. Position
Title		 Current
Budgeted
Salary		 Proposed
Budgeted
Salary		 Total
Adjustment
Delete 115-001 0015 Budget Clerk I $31,518.00 $0.00 ($31,518.00)
Delete 115-001 0023 Planning Analyst I $42,236.00 $0.00 ($42,236.00)
Delete 115-001 0032 Administrative Assistant I $24,929.00 $0.00 ($24,929.00)
Create 115-001 0034 Budget Analyst III $0.00 $52,002.00 $52,002.00
Create 115-001 0035 Planning Analyst III $0.00 $52,002.00 $52,002.00


On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
 
3. Approval to revise the salary schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

Court proceeded to Item.13.A.
View Agenda Item
Attachments:
 
11.
 
Health & Human Services Department:
 
A.
AI-52509
Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.  

Mr. Olivarez thanked Commissioner Palacios and Danny Flores for all their assistance provided to keep the grounds.

There was 104 outpatients for drug abuse and mental problems and a total of 572 clients that received other services. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

Court proceeded to Item.11.C.
View Agenda Item
Attachments:
 
B.
AI-52506
Presentation of Walk Across Texas - Challenge No. 5.

Commissioner Palacios stepped away from the meeting.

The Hidalgo County Human Services Department, proudly introduced the winners of the Walk Across Texas. The winning team was the “Walking Warriorz” accomplishing 2,381.87 miles, a total of 10 teams participated in the challenge accounting for 10, 876.20 miles in all. 

Court proceeded to Item.10.A.
View Agenda Item
Attachments:
 
C.
AI-52490
Health Administration (1293):
Requesting approval to appropriate the Health Administration budget in the amount of $150,000.00 for the period of 01/01/2016 to 12/31/2016.

Commissioner Palacios stepped away from the meeting and Commissioner Flores joined the meeting.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
View Agenda Item
Attachments:
 
D.
AI-52468
1.  Requesting approval to continue the provision of the Tuberculosis Prevention and Control Federal program beyond December 31, 2015 pending receipt of the FY 16 grant contract that will include an effective date of January 1, 2016.  

Commissioner Flores stepped away from the meeting.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously

2.  Requesting approval to continue payroll for employees under the Tuberculosis Prevention and Control Federal program beyond December 31, 2015 pending receipt of the FY 16 grant contract that will include an effective date of January 1, 2016.  

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
AI-52342
Requesting approval of the Memorandum of Understanding between Texas A & M Engineering Extension Service and FY 16 & FY 17 Hidalgo County Health & Human Services Training Support.  The purpose of the MOU is to have both parties work cooperatively to facilitate conference / seminar delivery during term with Certified Continuing Education Units provision.   

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
 
Health Care Funding District:
 
1.
AI-52561
A. Discussion, consideration and approval to draw down funds for Demonstration Year 4 DSRIP (October Reporting) in the amount to be determined by HHSC instruction on 12/18/15 from the Local Provider Participation Fund (LPPF) with a settlement date of 1/4/16.

Commissioner Palacios joined the meeting.

Mr. Olivarez presented the amount of $28, 567 million in the the local participation fund. He affirmed they are within reach to meet with obligations and have consulted with the Auditor's Office, Tax Office and Norma Garcia. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instruction on 12/18/15.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

C. Approval of 2015 Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions on 12/18/15.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
 
2.
 
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

No action taken on this item.
 
G.
 
Indigent Health Care Program:
 
1.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

No action taken on this item.
 
12.
 
Adult Probation:
 
A.
AI-52598
DWI Grant Program Income (1289):
1.  Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $12,066.00

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 

2.  Approval of appropriation of the DWI program income (GPI) in the total amount of $12,066. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

Court proceeded to Item.15.B.
View Agenda Item
Attachments:
 
13.
 
Community Service Agency:
 
A.
AI-52558
1.  Public Hearing regarding 2016 CSBG Budget and Service Delivery Plan.

Commissioner Palacios joined the meeting and Commissioner Cantu stepped away.

Jaime Longoria presented the two separate documents in regards to the Community Service Agency budget. Mr. Longoria gave the amount of $1,589,572  allocated to Hidalgo County. They built in the 3% across the board as Commissioners Court has done for all employees; they also allocated $125, 000 for direct services and $151, 345 for emergency services. 

Judge Garcia Open Public Hearing.

No comments.

Judge Garcia Closed Public Hearing.

2.  Discussion, consideration and possible action regarding the 2016 CSBG Budget and Service Delivery Plan.

Mr. Longoria explained that the original letter stated there would be from 6 to 8 payments for utilities and 6 payments for the none vulnerable.

The advisory committee is asking to modified the original plan, to now be able to provide 4 payments for the vulnerable and 3 utility payments for the non vulnerable.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
14.
 
Urban County:
 
A.
AI-52602
The Urban County Program (UCP) is requesting approval of Amendment No. 3 to a Professional Engineering Service Contract with Dos Logistics, Inc. The Amendment will increase the contract amount of $1,008,861.00 by $36,636.60 for a total amount of $1,045,497.60 for surveying services as related to construction staking including row recovery, vertical control, and setting hubs.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-52591
The Urban County Program (UCP) is requesting approval of Amendment No. 2 to a Professional Engineering Service Contract with SAM Engineering & Surveying, Inc. (SAMES). The Amendment will increase the contract amount of $199,725.00 by $16,272.00 for a total amount of $215,997.00 and will include additional scope of services for the Delta Area Connector/East Lateral Project.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-52588
Approval of acquisition of Right-of-Way Easements of Tracts 237 #1A , 234 #1B and 227 #2A for the Penitas Drain Project in the amount of $102,494.08 (GLO 12-406-000-6453/DRS 210068).

Commissioner Cantu joined the meeting.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
AI-52587
The Urban County Program on behalf of the City of Granjeno is requesting approval of a best and final negotiated contract for professional engineering services with Hinojosa Engineering Inc., in the amount of $60,000.00 utilizing CDBG FY (2012, 2013, 2014) Park Improvement funds.  

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
AI-52586
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase furniture for the Dr. Hector P. Garcia Memorial Library. Purchase will be made from Library Interiors of Texas (contract # 14/022CG-07) through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners. The total amount of purchase is $13,458.29 (quote attached) funded thru UCP FY 28 (2015) Public Service (General) Library funds.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
F.
AI-52562
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 -Unanimously 

2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Weslaco, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 28 (2015) City of Weslaco– Water/Sewer Improvements funds.
 
Professional Service Firm Grade Ranked
 Cruz-Hogan Consultants, Inc.  92% 1
 Melden & Hunt, Inc.  91.33% 2
 Javier Hinojosa Engineering  85.67% 3

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 

3. Authority to negotiate a professional engineering service contract with the highest ranked firm Cruz-Hogan Consultants, Inc.for a Urban County Program Year 28 (2015) City of Weslaco– Water/Sewer Improvements project.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
AI-52560
Requesting approval of Amendment No. 1 between Texas General Land Office and the County of Hidalgo for the duration of contract and extension of term to reflect a termination date of December 31, 2018 for Round 2.2 of Non-Housing Grant Agreement approved by Hidalgo County Commissioners' Court on December 6, 2011.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
H.
AI-52615
The Urban County Program on behalf of the City of Peñitas, is requesting consideration and action to award and enter into a construction contract with Jimenez Engineering Solutions dba International Consulting Engineers (ICE) in the amount of $282,436.73. UCP funds in Years 25 & 26 (2012 & 2013) Street Improvement line items will be utilized. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
I.
AI-52559
Requesting approval of Amendment No. 1 between Texas General Land Office and the County of Hidalgo for the duration of contract  and extension of term to reflect a termination date of December 31, 2018 for Round 2.1 of the Non-Housing Grant Agreement approved by Hidalgo County Commissioners' Court on October 18, 2011.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
J.
AI-52454
Urban County Program on behalf of the City of Progreso is requesting authority to purchase playground equipment for the Progreso City Park. Purchase will be made from APC Play, an authorized dealer under American Parks Company (contract # 423-13), an approved vendor through Hidalgo County’s membership and participation with the State of Texas Buy Board. The total amount of purchase including shipping and installation is $29,995.50 (quote attached) funded thru UCP FY 28 (2015) Progreso – Park, Recreational Facilities funds.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

Court proceeded to Item.11.A.
View Agenda Item
Attachments:
 
15.
 
Elections Administration:
 
A.
AI-52513
Discussion, consideration and approval of March 1, 2016 Primary Election Early Voting poll locations.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 3 - 0 – Unanimously

Ms. Ramon expressed to the court her desire to have an additional poll in the administration building. Mr. Guerra indicated that they would have to meet with the Constables' office since they are in charge of the security in the building.

Commissioner Cantu informed Ms. Ramon that the  Palmview pavilion might not be available in November.

Court proceeded to Item.15.C.
View Agenda Item
Attachments:
 
B.
AI-52421
1. Approval of 2015 certification of revenues, as certified by the County Auditor for 2012-2015 HAVA Program Income.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

2.Approval of 2015 appropriation of funds for HAVA Program Income Title I (1283)in the amount of $323,211.63.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

3.Approval of 2015 appropriation of funds for HAVA Program Income Title II (1283) in the amount of $374,708.62.

Judge Garcia stepped away from the meeting.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

Court proceeded back to Item.15.A.
View Agenda Item
Attachments:
 
C.
 
Discussion and/or action, including but not limited to Elections updates

Ms. Ramon announced that December 14, 2015 was the last day to filed a place in the primary ballot. She also mentioned that there might be about 30 elections for May.

Judge Garcia joined the meeting and Commissioner Cuellar stepped away.

She also informed the court about her plan to reroute voters that attend the annex building.

Commissioner Cuellar joined the meeting.
 
16.
 
Public Defender's Office:
 
A.
AI-52620
Discussion and approval of letter to the Texas Indigent Defense Commission in support of Hidalgo County's participation in the Regional Public Defender Office for Capital Cases.

Mr. Gonzalez announced that the legislator approved $500,000 to Hidalgo County to develop a capital murder section. The district courts have met and have approved to give cases of this capital murder if section is approve. He informed that the Texas Indigent Defense Commission in Austin, tentatively agreed to provide another $500,000 if the county agrees to to go this rout. At the moment the county is not prepared to offer the amount but the letter indicates that they can seek grants. Therefore, they are asking to approve the letter of support so they can seek grant opportunities. 

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
17.
 
Precinct #1 - Comm. Cuellar:
 
A.
AI-52611
Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) in the amount of $350.00 for the Domestic Wastewater Permit for Delta Lake Park.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

Court proceeded to Item.20.B.
View Agenda Item
Attachments:
 
18.
 
Precinct #2 - Comm. Cantu:
 
A.
AI-52637
Resolution in Honor of Gilberto Zepeda for his years of service with the PSJA Independent School District.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 

Court proceeded to Item.7.A.
View Agenda Item
Attachments:
 
B.
AI-52366
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of McAllen, concerning certain road improvements to Yuma Avenue from Jackson Rd to McColl Rd.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain road improvements to Yuma Avenue Road from Jackson Road to McColl Rd.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
19.
 
Precinct #3 - Comm. Flores:
 
A.
AI-52590
Approval of 2015 interdepartmental transfer form CO's 1315 TXDOT-FM681 (program 070) to TXDOT -La Homa SH364 (program 045) in the amount of $2000.00.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
20.
 
Precinct #4 - Comm. Palacios:
 
A.
AI-52571
Hidalgo County Precinct 4 is requesting exemption from HCCC approved Orders for both Major and Minor Purchase Deadlines [as attached herein] so as to permit the processing of requisition 288563 [as attached herein with all supporting documentation] with vendor assurances in writing of delivery prior to 12-31-15.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

Court proceeded to Item.21.A.
View Agenda Item
Attachments:
 
B.
AI-52570
Requesting authorization for Commissioner Joseph Palacios to sign request for Modification of Groundwater Sampling and Analysis Plan for the Closed Pct. 4 Landfill (MSW Permit 1593-A).

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

Court proceeded to Item.18.B.
View Agenda Item
Attachments:
 
21.
 
Budget & Management:
 
A.
AI-52527
1. Approval and acceptance of Order dated October 29, 2015 setting salary of Court Reporters for 2016.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

2. Approval and acceptance of Order dated October 29, 2015 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2016.

Sergio commented to Judge Garcia that in fact some of the salaries under the County Auditor's Office do exceed the 3% they range from 3% to 12% depending on individual slots. Cumulatively it adds up to 3.9% increase for the Auditor's Office budget for the fiscal year 2015 - 2016 staying within the 5%. 

Sergio clarified that the 5% is set to the local government code statute 111.074 which does have the limitation for the Auditor’s Office.  Any increases over 5% does required Commissioners Court approval; therefore he is requesting approval for salaries to be above 5%. In the adopted budget they submitted they did not include this amount and will have to adjust within the salary budget. There would have to be a transfer of $32,600 to cover the salaries of the auditor’s office.
 
Commissioner Cuellar asked Mr. Cruz if there’s any possibility to accelerate the increases that are set for July. Mr. Cruz mentioned that since they did not include any budget for those, these would have to be until the projected lapses. Then again, if they wait until April they could support those increases before July. Commissioner Cuellar asked Judge Garcia to consider looking into the possibility of releasing the funds before July. Judge Garcia stated they’ve already considered this action but are still waiting on the final figures.
 
Mr. Cruz disclosed that currently the adopted budget is of $189,336,719 million and this adjustment would require a draw down of $4,730,358 which would leave 10.9% fund balance based on the adopted budget.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

3. Approval of interdepartmental and intradepartmental transfers.
4. Approval to revise the Salary Schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on 3 and 4.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-52534
1. Approval of the Hidalgo County Sheriff's Office Step and Grade Pay Plan.
2. Approval of the Hidalgo County Constable Precincts Step and Grade Pay Plan.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 and 2.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-52493
Discussion and action of Economically Disadvantaged County (EDC) Program Application and Affidavit for Regional Hike & Bike Trail - CSJ: 0921-02-346 with authority for the County Judge to sign all required documentation.

No action taken on this item.
View Agenda Item
 
D.
AI-52458
Discussion, consideration and approval of all personnel actions approved after September 29, 2015 (2016 Budget Adoption date) as listed below, to be effective 01/01/2016:

1. Urban County Program - CDBG (1288): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51419; includes 3% COLA ):
 
Action Dept/Program Slot No Position Title Current
Budgeted
Salary		 Proposed
Budgeted
Salary		 Total
Adjustment
Delete 250-001 0016 Accountant II $44,881.00 $0.00 ($44,881.00)
Delete 250-001 0018 Administrative Assistant III $36,116.00 $0.00 ($36,116.00)
Delete 250-001 0020 Clerk III $27,732.00 $0.00 ($27,732.00)


 
Action Dept/Program Slot No Position Title Current Cost Allocation Distribution (%) Proposed Cost Allocation Distribution (%)
Redistribution 250-001 0004 Deputy Director 76.39% 100%
Redistribution 250-002 0008 Deputy Director 23.61% 0%
 
2. Public Defender (1100)/Public Defender - Juvenile Section (1282): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51490; includes 3% COLA), effective 01/01/16 - 06/30/16:
 
Action Dept/Program Slot No. Position Title Current
Budgeted
Salary		 Proposed
Budgeted
Salary
Delete 085-004 G001 Public Defender III $62,475.00 $0.00
Delete 085-004 G002 Public Defender II $53,562.00 $0.00
Delete 085-004 G003 Social Worker $42,518.00 $0.00
Delete 085-004 G004 Administrative Assistant I $24,810.00 $0.00
Create 085-003 0019 Public Defender III $0.00 $62,475.00
 Create 085-003  0020  Public Defender II  $0.00  $53,562.00 
 Create 085-003  0021  Social Worker  $0.00  $42,518.00 
 Create 085-003  0022  Administrative Assistant I  $0.00  $24,810.00 

3. DWI Court Grant (1289)/ReEntry Court Grant (1289)/Misd DWI Court Grant (1289)/Crim DA (1100)/Public Defender (1100): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51268):
 
Action Dept/Program Slot No.  Employee No. Position Title Current
Allowance Amount		 Proposed
Allowance Amount
Decrease Supplemental Pay Crim DA
(080-002)		 0026 127531 Asst District Atty IV $9,814.00 $9,730.00
Decrease Supplemental Pay Public Defender 
(085-003)		 0003 120227 Chief Public Defender $9,844.00 $9,820.00
Authorize Supplemental Pay Crim DA
(080-002)		 0013 077917 Asst District Atty IV $0.00 $9,800.00
Authorize Supplemental Pay Public Defender 
(085-003)		 0004 155179 1st Asst Public Defender $0.00 $9,850.00
Authorize Supplemental Pay Crim DA
(080-002)		 0098 208043 Asst District Atty III $0.00 $9,750.00

4. WIC Grants (1292): Approval of the following personnel action(s) as previously approved by CC on 9/29/2015 (refer to agenda item no. 51355; includes 3% COLA):
 
Action Dept/Program Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment
Delete 350-001 0005 Executive Assistant II $49,593.00 $0.00 ($49,593.00)
Delete 350-001 0086 Maintenance III $29,705.00 $0.00 (29,705.00)
Delete 350-001 0221 Nutritionist I $42,518.00 $0.00 (42,518.00)
Create 350-002 0034 Peer Counselor I $0.00 $21,638.00 $21,638.00
Create 350-013 0001 International Board Certified Lactation Consultant (IBCLC) $0.00 $47,380.00 $47,380.00
Action Dept/Program Slot No. Position Title Proposed
Hourly
Rate		 Proposed # of
Working Hours		 Proposed
Budgeted
Salary
Create 350-019 0001 Peer Dad $19.09 1,040 $19,854.00

5. RLSS/LPHS (1293)/Health Clinics (1100)/CPS/HAZARDS (1293)/DA Investigation HB65 (1223)/Crim DA (1100): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 (refer to agenda item no. 51690):
 
Action Dept/Program Slot No. Position Title Current Longevity Pay Proposed Longevity Pay
Redistribution of Longevity Pay 340-006
340-003		 G006
A142 		 System Support Specialist I $420.00
$0.00 		 $0.00
$420.00 
Redistribution of Longevity Pay 340-013
340-003		 0016
A143 		 Strategic National Stockpile Coordinator  $960.00
$0.00 		 $0.00
$960.00 
Redistribution of Longevity Pay 080-007
080-002		 0135
A120 		 Assistant District Attorney II  $4,320.00
$0.00 		 $0.00
$4,320.00 

6. Crim DA (1100)/DA Investigation (1223): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 & 10/27/15 (refer to agenda item no. 51607 &  no. 51822; includes 3% COLA):
 
Action Dept/
Program		 Slot No. Current
Position
Title		 Current Budgeted Salary Proposed Position
Title		 Proposed Budgeted Salary Total Adjustment
Title Change 080-002 0111 Victim Assistance Coodinator $51,500.00 Victims Unit Program Director $51,500.00 -
Reclassification 080-002
080-007		 0068
0041		 Administrative Asst III $33,076.00
$6,433.00		 Administrative Asst I $32,960.00
$0.00		 ($116.00)
($6,433.00)
Delete 080-002
080-007		 0082
0086		 Administrative Asst I $22,972.00
$1,748.00		 - $0.00
$0.00		 ($22,972.00)
($1,748.00)
Create 080-002
080-007		 0121
0139		 - $0.00
$0.00		 Administrative Asst I $23,088.00
$7,812.00		 $23,088.00
$7,812.00

7. Sheriff's Office (1100)/Jail (1100)/(Jail Commissary (2102): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 & 12/01/15 (refer to agenda item no. 51542 & no. 52234; includes 3% COLA):
 
Action Dept/
Program		 Slot No. Current
Position
Title		 Current Salary/
Allowance		 Proposed Position
Title		 Proposed Salary/
Allowance		 Total Adjustment
Add Clothing Allowance 280-001 0028 Sergeant Step II $0.00 Sergeant Step II $500.00 $500.00
Add Clothing Allowance 280-001 0121 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0122 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0132 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0133 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0153 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0165 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0192 Deputy Sheriff Step II $0.00 Deputy Sheriff Step II $500.00 $500.00
Add Clothing Allowance 280-001 0333 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0344 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0345 Deputy Sheriff Step I $0.00 Deputy Sheriff Step I $500.00 $500.00
Add Clothing Allowance 280-001 0396 Sergeant Step I $0.00 Sergeant Step I $500.00 $500.00
Delete Clothing Allowance 280-001 0040 Sergeant Step III $500.00 Sergeant Step III $0.00 ($500.00)
Reclassification 280-002 0002 RN IV $62,475.00 RN V $75,329.00 $12,854.00
Salary Adjustment (Decrease) 280-002 0177 Detention Officer $39,399.00 Detention Officer $32,305.00 ($7,094.00)
Salary Adjustment (Decrease) 280-002 0281 Sr. Detention Officer Step III $38,066.00 Detention Officer Step I $32,305.00 ($5,761.00)
Regrade 280-015 0011 Commissary Supervisor $31,252.00 Commissary Supervisory $36,453.00 $5,201.00

8. Pct 4 Road Maintenance (1200): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 (refer to agenda item no. 51717; includes 3% COLA):
 
Action Dept/Program Slot No. Current
Position
Title		 Budgeted Salary Proposed
Position
Title
Title Change 124-007
124-001		 0006
0004		 Chief Administrator $39,784.00 General Operations Manager
Title Change 124-007 0059 General Operations Manager $89,495.00 Chief Administrator

9. Sheriff's Office (1100): Approval of the following personnel action(s) as previously approved by CC on 10/13/2015 & 11/10/15 (refer to agenda item no. 51741 & no. 52007; includes 3% COLA):
 
Action Dept/Program Slot No. Current Position Title Current
Budgeted Salary		 Proposed Position Title Proposed
Budgeted Salary
Salary Schedule Change 280-001 0106 Sr. Deputy Sheriff Step IV $49,166.00 Deputy Sheriff Step I $40,314.00
Salary Schedule Change 280-001 0031 Sergeant Step I $48,965.00 Sergeant Step III $52,254.00
Salary Schedule Change 280-001 0053 Sr. Deputy Sheriff Step IV $49,166.00 Deputy Sheriff Step I $40,314.00
Salary Schedule Change 280-001 0040 Sergeant Step II $50,488.00 Sergeant Step III $52,254.00

10. Tax Office (1100): Approval of the following personnel action(s) as previously approved by CC on 10/27/2015 &
12/01/15(refer to agenda item no. 51821 & no. 52237; includes 3% COLA):
 
Action Dept/Program Slot No. Current
Position
Title		 Current
Budgeted
Salary		 Proposed
Position
Title		 Proposed
Budgeted
Salary
Title Change 140-001 0019 Deputy Clerk III $41,557.00 Executive Assistant II $41,557.00
Delete 140-001 0074 Deputy Clerk I $28,670.00 - -
Create 140-001 0184 - - Accounting Clerk I $28,670.00
 
11. DA - Border Prosecution Unit Grant (1281)/DA Investigation (1223)/DA - Domestic Violence Specialty Prosecutor Grant (1281)/DA - Victim Assistance Program Grant (1281): Approval of the following personnel action(s) as previously approved by CC on 11/10/2015 & 11/17/15 (refer to agenda item no. 51889, no. 52218 & no. 52115; includes 3% COLA):
 
Action Dept/Program Slot No. Proposed Position Title Proposed Salary/Allowance
Create 080-012
080-007		 G005
A140		 Assistant District Attorney III $81,854.00
$900.00
Create 080-018 G001 Advocate I $33,990.00
Create 080-018
080-007		 G002
A142		 Assistant District Attorney III $64,993.00
$900.00
Create 080-017 G001 Advocate I $33,990.00
Create 080-017 G002 Advocate I $33,990.00
Create 080-017
080-007		 G003
A141		 Assistant District Attorney II $59,843.00
$900.00
 
12. Health ADM (1100)/Health Clinics (1100)/ H.D. ADM (1293): Approval of the following personnel action(s) as previously approved by CC on 11/10/2015 (refer to agenda item no. 52032; includes 3% COLA):
 
Action Dept/Program Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment
Delete 340-001 0032 Eligibility Specialist I $25,677.00 $0.00 ($25,677.00)
Delete 340-003 0003 Director of Nursing $84,208.00 $0.00 ($84,208.00)
Delete 340-003
340-005		 0018
G021		 HR Coordinator III $51,135.00
$10,609.00		 $0.00
$0.00		 ($51,135.00)
($10,609.00)
Delete 340-003 0037 Clerk III $27,120.00 $0.00 ($27,120.00)
Delete 340-003 G076 Billing Supervisor $42,518.00 $0.00 ($42,518.00)
Create 340-003
340-005		 0144
0023		 EMR/Database System Analyst $0.00
$0.00		 $55,275.00
$3,435.00		 $55,275.00
$3,435.00
Create 340-003 0145 Director of Clinical Care Services $0.00 $92,700.00 $92,700.00
Create 340-003 0146 Administrative Assistant II $0.00 $30,900.00 $30,900.00
Create 340-003 0147 Health Services Billing Supervisor $0.00 $51,500.00 $51,500.00
 
13. County Clerk (1100): Approval of the following personnel action(s) as previously approved by CC on 11/10/2015 (refer to agenda item no. 52042; includes 3% COLA):
 
Action Dept/
Program		 Slot No. Current Position Title Current Budgeted Salary Proposed Position
Title		 Proposed Budgeted Salary Total Adjustment
Salary Adjustment (Decrease) 180-001 0005 Internal Auditor III $53,633.00 Internal Auditor III $51,500.00 ($2,133.00)
Delete 180-001 0027 Deputy County Clerk I $29,705.00 - $0.00 ($29,705.00)
Create 180-001 0076 - $0.00 Administrative Assistant II $31,838.00 $31,838.00

14.Constable Precinct 2 (1100): Approval of the following personnel action(s) as previously approved by CC on 12/01/2015 (refer to agenda item no. 52233; includes 3% COLA):
 
Action Dept/Program Slot No. Current Position Title Current Budgeted Salary Proposed Position Title Proposed Budgeted Salary
Create 292-001 0015 - - Sergeant Step I $48,780.00
Delete 292-001 0005 Deputy Constable Step II $41,725.00 - -
 
15. Precinct 2 Rd Maintenance (1200): Approval of the following personnel action(s) as previously approved by CC on 12/01/2015 (refer to agenda item no. 52394; includes 3% COLA):
 
Action Dept/Program Slot No. Proposed Position Title Proposed Budgeted Salary
Create 122-006 0098 Mechanic III $41,200.00

16. Budget & Management (1100): Approval of the following personnel action(s) as previously approved by CC on (refer to agenda item no. 52459; includes 3% COLA):
 
Action Dept/Program Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment
Delete 115-001 0015 Budget Clerk I $32,464.00 $0.00 ($32,464.00)
Delete 115-001 0023 Planning Analyst I $43,503.00 $0.00 ($43,503.00)
Delete 115-001 0032 Administrative Assistant I $25,677.00 $0.00 ($25,677.00)
Create 115-001 0034 Budget Analyst III $0.00 $53,562.00 $53,562.00
Create 115-001 0035 Budget Analyst III $0.00 $53,562.00 $53,562.00

17. Tax Office (1100)/ Tax Office - Special Vehicle Inventory (1246): Approval of the following personnel action(s) as previously approved by CC (refer to agenda item no. 52483; includes 3% COLA):
 
Action Fund Dept/Program Slot No. Position Title Current Budgeted Salary/
Supplement		 Proposed Budgeted
Salary/
Supplement		 Total Adjustment
Salary
Auto Allowance
Supplement Pay (Delete)		 1100
1100
1246		 140-001
140-001
140-003		 0003
0003
0002		 Property Tax Manager $67,472.00
$2,800.00
$3,000.00		 $67,472.00
$2,800.00
$0.00		 $0.00
$0.00
($3,000.00)
Salary
Auto Allowance
Supplement Pay (Delete)

1100
1100
1246

 		 140-001
140-001
140-003		 0008
0008
0006		 Accountant IV $53,562.00
$1,500.00
$3,000.00		 $53,562.00
$1,500.00
$0.00		 $0.00
$0.00
($3,000.00)
Salary
Auto Allowance
Supplement Pay (Add)		 1100
1100
1246
 		 140-001
140-001
140-003		 0018
0018
0010		 Deputy Clerk III $41,557.00
$1,500.00
$0.00		 $41,557.00
$1,500.00
$3,000.00		 $0.00
$0.00
$3,000.00
Salary
Supplement (Add)		 1100
1246		 140-001
140-003		 0025
0011		 Bookkeeper II $34,935.00
$0.00		 $34,935.00
$3,000.00		 $0.00
$3,000.00

18. Precinct 4 Road Maintenance (1200): Approval of the following personnel action(s) as previously approved by CC (refer to agenda item no. 52532; includes 3% COLA):
 
Action Dept/Program Slot No. Position Title Current
Budgeted
Salary		 Proposed
Budgeted
Salary
Delete 124-007 0010 Heavy Equipment Operator II $34,837.00 $0.00
Delete 124-007 0016 Truck Driver II $30,566.00 $0.00
Create 124-007 0079 Accounts Payable Specialist II $0.00 $34,837.00
Create 124-007 0080 Maintenance III $0.00 $30,566.00

19. County Judge (1100):  Approval of the following personnel action(s) as previously approved by CC (refer to agenda item no. 52524).
Approval to add auto allowance to Slot No. 0003 (110-006), Assistant Chief Administrator, in the amount of $5,000.00.
Action Slot No. Current Position Title Proposed Position Title
Title Change 0032 Economic Development Planner I Executive Assistant II


Correction on no.16 slot #0035 title should be, Planning Analyst III.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on 1 to 19 with correction.

Vote: 4 - 0 - Unanimously

20. Approval of transfers.



On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 

21. Approval of appropriation(s).

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

22. Approval to revise the Salary Schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
E.
AI-52456
2016 Budget Process:
A. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amount from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070(c)(2).

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

B. Designate the General Fund, Special Revenue Funds, and Enterprise Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 5 - 0 - Unanimously
View Agenda Item
 
F.
 
Budget Appropriations:
 
1.
AI-52577
Tax Office (1246):
Approval of 2016 appropriation of funds in the amount of $81,741.47 to fund salaries, fringes, & operating expenses. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-52543
A. Refunding Bonds, 2015B (1448):
Approval of 2015 appropriation of funds in the amount of $17,311,642.20 in relation to bond proceeds & related costs for the Refunding Bonds, 2015B.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

B. Refunding Bonds, 2015C (1449):
Approval of 2015 appropriation of funds in the amount of $24,990,000.00 in relation to bond proceeds & related costs for the Refunding Bonds, 2015C.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
 
Interfund transfers:
 
1.
AI-52539
Refunding Bonds 2014A (1443):
Approval of interfund transfer from CO's 2002 & CO's 2004 (funds 1432 & 1434) to Refunding Bonds 2014A (fund 1443) in the amount of $122.50.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
22.
 
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
AI-52634
Approval for the automatic extension of a successive (1) year as provided in the letter of engagement with The J. Ramirez Law Firm for the continuation of the provision of services as Bond Counsel for Hidalgo County.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
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Attachments:
 
2.
AI-52595
 Requesting Approval to Reject Bids Submitted on RFB No. 2015-313-11-04-HGO - "Janitorial Supplies, Industrial Chemicals & Supplies"; request approval and authority to exercise second of two (2) one (1) year extension for "Janitorial Supplies, Industrial Chemicals & Supplies" as Bids Received Did Not Meet the Requirements.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
3.
AI-52563
Presentation of sole responsible vendor submitting the lowest and best bid and meeting all specifications and/or requirements (as detailed in the documentation contained herein) for the purpose of award and approval of contract for RFB No. 2015-323-11-18-HGO titled "Mailing Services" - Hidalgo County.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
 
District Attorney:
 
1.
AI-52673
Requesting authority to purchase through HC membership/participation with TASB-BuyBoard Cooperative Purchasing Program's Contract [#414-12], awarded vendor, Staples Advantage [the furniture/accessories items detailed in the attached documentation] so as to process requisition [after verification/confirmation of proposal and funding] for issuance of PO and thus lock-in pricing prior to 3% increase after 12-22-15].

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
 
Pct. 1
 
1.
AI-52636
A.  Acceptance and approval of the Professional Engineering Contract #C-15-423-12-15 with SAMES, INC. d/b/a SAM ENGINEERING & SURVEYING, for: "Job Specific" Project: Mile 4W [10N-12N] and Mile 12N [FM 1015-2W] Road" for Hidalgo County Precinct One, as approved by CC for negotiations on CC date of 12/01/15;

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
 
B.  Acceptance and approval of the following work authorizations with estimated costs as submitted by project engineer, SAM Engineering & Surveying for engineering services under proposed Contract #C-15-423-12-15 as follows:

1.  Work Authorization No. 1:
Mile 4W [10N-12N] Street & Drainage Improvements-$119,832.25t - Requisition #288789
2.  Work Authorization No. 2:
Mile 12N [FM 1015-2W] Street & Drainage Improvements-$25,108.50 - Requisition #288801

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval on Item.22.C.1.B 1 and 2.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
 
Pct. 3
 
1.
AI-52604
a.  Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Consulting Engineers, Inc. dba L&G Engineering, for "FM 676 Project (Mile 5) from SH 107 (Conway) to Taylor Road" as approved for negotiations on CC 12-1-15.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

b.  Acceptance and approval of Work Authorization No. 1. (with an estimated cost of $737,400.00) as submitted by project engineer, L&G Consulting Engineers, Inc. dba L&G Engineering for, "Environmental Assessment, Public Involvement, Schematic Design and Hydrologic Map for the FM 676 Project (Mile5) form SH 107 (Conway) to Taylor Rd.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

c. Pursuant to contract with L&G Engineering, [Article 14], approval to permit the subcontracting of AmaTerra Environmental Inc. for the FM 676 Project (Mile 5) from SH 107 (Conway) to Taylor Road.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-52606
a. Acceptance and approval of Work Authorization No. 4 (with a estimated cost of $821,000.00) as submitted by project engineer, L&G Consulting Engineers, Inc. dba L&G Engineering for, "Engineering Services required for the preparation for Right-of-Way Acquisition and Compensable Utility Management for the Liberty Road project from Mile 3 to FM 2221" located in Pct #3 through Contract # C-12-246-10-16.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

b.  Pursuant to contract with L&G Engineering, (Article 14) to C-12-246-10-16, approval to permit the subcontracting of Leonel Garza & Associates and HLH Appraisal Services for the Liberty Road project.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
3.
AI-52609
a.  Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Consulting Engineers, Inc. dba L&G Engineering, for  "South Detention Basin" project as approved for negotiations on CC 12-01-15.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

b.  Acceptance and approval of Work Authorization #1 (with a estimated cost of $255,005.10) as submitted by project engineer, L&G Engineering for, "South Detention Basin" Engineering Services required for Construction Management Services, Construction Inspection and Construction Material Testing for the South Detention Basin project" located in Pct #3 through Contract #

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
 
Budget & Management
 
1.
AI-52622
Budget & Management:
Requesting exemption from HCCC approved "Order" for Minor [Day to Day] Purchases deadline of November 6, 2015 so as to order/purchase [through Requisition #288705] needed supplies with assurances by vendor of delivery prior to 12-31-15.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously

Court proceeded to Item.24
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Attachments:
 
23.
AI-52682
Request for waiver of possible conflict by attorney representing County in litigation matter(s)

Mr. Guerra announced there’s a request by Thornton, Biechlin, Reynolds and Guerra, L.C. in respect to a waiver from the county in relation to litigation matters that they represent. They have been asked to represent another entity and as a possible conflict they provided the list and found no conflict. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

Court proceeded back to Item.6.A.
View Agenda Item
 
24.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
 
A.
 
Real Estate Acquisition

No action taken on this item.
 
B.
 
Pending and/or potential litigation

No action taken on this item.
 
C.
AI-52629
Notice of Claim - Josie Moreno & Tonie Moreno, et al v. Hidalgo County

No action taken on this item.
View Agenda Item
 
D.
AI-52554
C-5589-15-F; Hidalgo County and State of Texas acting on behalf of Texas Commision on Environmental Quality, a necessary and indispensable party v. Volkswagen Group of America, Inc., Audi of America, LLC and Porsche Cars North America, Inc.

No action taken on this item.
View Agenda Item
 
E.
AI-52644
C-5028-15-G; John Ray Rodriguez and Elisa Rodriguez, ANF of Desaray Rodriguez, A Minor Vs Roque Cavazos and Hidalgo County Constable, Precinct 2

No action taken on this item.
View Agenda Item
 
25.
 
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement

No action taken on Items. A and B.
 
26.
 
Open Session:
 
A.
 
Real Estate Acquisition and appropriation for same

Commissioner Palacios did not returned from Closed Session.

No action taken on this item.
 
B.
 
Pending and/or potential litigation

No action taken on this item.
 
C.
AI-52630
Notice of Claim - Josie Moreno & Tonie Moreno, et al v. Hidalgo County

Mr. Guerra reminded the court that this claim has been under the Law Firm of Atlas, Hall and Rodriguez. They have received three additional claims which will be forward to the same firm.
View Agenda Item
 
D.
AI-52555
C-5589-15-F; Hidalgo County and State of Texas acting on behalf of Texas Commision on Environmental Quality, a necessary and indispensable party v. Volkswagen Group of America, Inc., Audi of America, LLC and Porsche Cars North America, Inc.

No action taken on this item.
View Agenda Item
 
E.
AI-52645
C-5028-15-G; John Ray Rodriguez and Elisa Rodriguez, ANF of Desaray Rodriguez, A Minor Vs Roque Cavazos and Hidalgo County Constable, Precinct 2

Mr. Guerra advised that this claim was assigned to Josephine Ramirez Office, Civil Section in specific to Mr. Victor Garza. The claim has now become a law suit against the county the law suit will be facilitated and answered by Mrs. Josephine Ramirez Office under the Civil Section.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU  the Court made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

Court proceeded to Item.23
View Agenda Item
 
27.
 
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
28.
 
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed

No action taken on this item.
 
29.
 
Adjourn

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 15th day of December, 2015

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 15, 2015.

Signed this 15th day of DECEMBER 2015




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy