SPECIAL MEETING - December 15, 2015
BE IT REMEMBERED, that on this 15th day of December A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 15, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
AI-52687
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-52658
2015 - Tax Office (1246)
Attachments:
B.
AI-52649
2015 - Constable Pct. 2 (1100)
Attachments:
C.
AI-52618
2015 - Pct 2 Administration (1200)
Attachments:
D.
AI-52628
2015 - Pct #3 Sanitation (1100)
Attachments:
E.
AI-52626
2015 - Pct #3 Parks (1100)
Attachments:
F.
AI-52625
2015 - Pct #3 Rd. Maint. (1200)
Attachments:
G.
AI-52556
2015 - WIC (1292)
Attachments:
H.
AI-52601
2015 - Constable Pct. 3 (1100)
Attachments:
I.
AI-52599
2015 - 370th D.C. (1100)
Attachments:
J.
AI-52592
2015 - Pct. 1 Road Maint. (1200)
Attachments:
K.
AI-52585
2015 - Justice of the Peace Pct 3 Pl 1 (1100)
Attachments:
L.
AI-52579
2015 - Health & Human Services Dept. / Clinics (1100)
Attachments:
M.
AI-52576
2015 - Jail (1100)
Attachments:
N.
AI-52575
2015 - District Attorney (1100)
Attachments:
O.
AI-52568
2015 - Pct. 1 Parks (1100)
Attachments:
P.
AI-52567
2015 - Pct. 1 Sanitation (1100)
Attachments:
Q.
AI-52566
2015 - Constable Pct. 2 (1100)
Attachments:
R.
AI-52557
2015 - Jail (1100)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-52680
Co. Wide Adm.-Contingency (1100):
Approval of 2015 interdepartmental transfer from Elections Dept to Co. Wide Adm.-Contingency in the amount of $516,271.27.
Approval of 2015 interdepartmental transfer from Elections Dept to Co. Wide Adm.-Contingency in the amount of $516,271.27.
Attachments:
B.
AI-52679
Criminal District Attorney (1100):
Approval of 2015 interdepartmental transfer from Co. Wide-Adm.-Contingency to Criminal District Attorney in the amount of $515,000.00
Approval of 2015 interdepartmental transfer from Co. Wide-Adm.-Contingency to Criminal District Attorney in the amount of $515,000.00
Attachments:
C.
AI-52665
Pct.1 CO’s 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from Victoria Rd, program 192 to Spanish Palms, program 194 in the amount of $1,274.00 to fund road improvement expenditures.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from Victoria Rd, program 192 to Spanish Palms, program 194 in the amount of $1,274.00 to fund road improvement expenditures.
Attachments:
D.
AI-52654
Fire Marshal (1100):
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Fire Marshal in the total amount of $551.00 to cover end of year expenditures.
Approval of 2015 interdepartmental transfer from Co Wide Adm-Contingency to Fire Marshal in the total amount of $551.00 to cover end of year expenditures.
Attachments:
4.
2016 Intradepartmental transfers:
A.
AI-52676
2016 - Juvenile PAS (1100)
Attachments:
B.
AI-52675
2016 - Juvenile Direct Supervision (1100)
Attachments:
C.
AI-52674
2016 - Juv Court Intake (1100)
Attachments:
D.
AI-52582
2016 - Health Benefits / Admin (2201)
Attachments:
E.
AI-52572
2016 - Co Wide Adm (1100)
Attachments:
5.
2016 Interdepartmental transfers:
A.
AI-52632
Co Wide Adm-Contingency (1100):
Approval of 2016 interdepartmental transfer from Child Welfare Defense to Co Wide Adm-Contingency in the total amount of $121,193.87.
Approval of 2016 interdepartmental transfer from Child Welfare Defense to Co Wide Adm-Contingency in the total amount of $121,193.87.
Attachments:
B.
AI-52677
Juvenile Probation (1100):
Approval of 2016 interdepartmental transfer from various accounts into Juvenile Probation in the total amount of $2,693,834.00 to create operating budget.
Approval of 2016 interdepartmental transfer from various accounts into Juvenile Probation in the total amount of $2,693,834.00 to create operating budget.
Attachments:
6.
Planning Department:
A.
AI-52600
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
7.
County Treasurer:
A.
AI-52492
Approval of Hidalgo County Monthly Investment Report for October & November 2015
8.
Executive Office - Valde Guerra:
A.
AI-52653
Approval of 457 Plan hardship withdrawal request for Employee #122335
Attachments:
B.
AI-52640
Right of Way - Approval of Permits:
Hidalgo Wind Farm LLC:
* Soil Sample #1: On Kotzur Rd., approximately 300 ft. west of the intersection of Kotzur Rd and FM 490.
* Soil Sample #2: On Kotzur Rd., approximately .5 miles west and then north of the intersection of Kotzur Rd. and FM 490.
* Soil Sample #3: On Kotzur Rd., approximately 1.27miles west and then north of the intersection of Kotzur Rd. and FM 490.
* Soil Sample #4: On Mile 16 Rd., approximately 700 ft. west of the intersection of Mile 16 Rd. and FM 2058.
* Soil Sample #5: On Mile16 Rd., approximately 1.04 miles west of the intersection of Mile 16 Rd. and FM 2058.
* Soil Sample #6: On Ware Rd., approximately 100 ft. north of the intersection of Ware Rd. and FM 490.
* Soil Sample # 7: On Ware Rd, approximately .31 miles north of the intersection of Ware Rd. and FM 490.
Hidalgo Wind Farm LLC:
* Soil Sample #1: On Kotzur Rd., approximately 300 ft. west of the intersection of Kotzur Rd and FM 490.
* Soil Sample #2: On Kotzur Rd., approximately .5 miles west and then north of the intersection of Kotzur Rd. and FM 490.
* Soil Sample #3: On Kotzur Rd., approximately 1.27miles west and then north of the intersection of Kotzur Rd. and FM 490.
* Soil Sample #4: On Mile 16 Rd., approximately 700 ft. west of the intersection of Mile 16 Rd. and FM 2058.
* Soil Sample #5: On Mile16 Rd., approximately 1.04 miles west of the intersection of Mile 16 Rd. and FM 2058.
* Soil Sample #6: On Ware Rd., approximately 100 ft. north of the intersection of Ware Rd. and FM 490.
* Soil Sample # 7: On Ware Rd, approximately .31 miles north of the intersection of Ware Rd. and FM 490.
Attachments:
9.
Auditor's Office:
A.
AI-52457
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of October 2015.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Budget & Management:
A.
AI-52668
Report and approval of emergency transfers for the period of October 1, 2015 through November 30, 2015.
Attachments:
B.
AI-52361
1. Approval of reimbursement in the amount of $934,001.09 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/21/15 to 12/04/15.
2. Approval of wire transfer to cover claims paid.
| 11/21-27/15 | $481,510.55 |
| 11/28-30/15 | $ 85,868.32 |
| 12/01-04/15 | $366,622.22 |
| TOTAL | $934,001.09 |
2. Approval of wire transfer to cover claims paid.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-52684
1. Acceptance and approval of request for Payment Application #1 in the total amount of $23,960.10 submitted by Herrcon LLC (awarded JOC through Buyboard contract #464-14), in connection with the project: Installation of new Canopy for Gas Pumps at the Sheriff's Office include but not limited to any modifications/appurtenances as may be necessary for a turnkey project. (PO# 730232 -Project #15-218-OGG);
2. Acceptance and approval of request for Payment Application #1 in the total amount of $29,097.21 submitted by Herrcon LLC (awarded JOC through Buyboard contract #464-14), in connection with the project: Installation of Mobile Unit Canopy, fencing & electrical run to Parking Lot for two (2) lights at the Sheriff's Office include but not limited to any modifications/appurtenances as may be necessary for a turnkey project. (PO# 731879 -Project #15-263-OGG).
2. Acceptance and approval of request for Payment Application #1 in the total amount of $29,097.21 submitted by Herrcon LLC (awarded JOC through Buyboard contract #464-14), in connection with the project: Installation of Mobile Unit Canopy, fencing & electrical run to Parking Lot for two (2) lights at the Sheriff's Office include but not limited to any modifications/appurtenances as may be necessary for a turnkey project. (PO# 731879 -Project #15-263-OGG).
B.
AI-52660
Requesting approval to purchase the following listed equipment to be installed on eight (8) 2016 Chevrolet Tahoes for the Hidalgo County Sheriff's Office through County's membership/participation with State and Purchasing Co-operative awarded vendors.
|
|
Description
|
Vendor
|
Amount
|
Contract No.
|
|
1).
|
Computer Equipment and Accessories
|
Dell Marketing L.P.
|
$27,144.40
|
DIR-SDD-1951
|
|
2).
|
Video System, Cameras, and accessories.
|
Safety Vision
|
$27,321.50
|
HGAC
EF04-15 -EE01 |
C.
AI-52627
Ratification of fully executed Change Order No. 8 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: -Hidalgo County Precinct #1 -SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
Attachments:
D.
AI-52661
HITDA
Requests approval to purchase a (4) Four Year Service Agreement and authority to execute the required agreement for the Department's, DestroyIt Model 4005 C/C Paper Shredder (S/N: 4093742) from Copy Graphics in the amount of $495.00 per year; Effective Dates 10/17/15 - 10/16/19 with first year Requisition# 285437
Requests approval to purchase a (4) Four Year Service Agreement and authority to execute the required agreement for the Department's, DestroyIt Model 4005 C/C Paper Shredder (S/N: 4093742) from Copy Graphics in the amount of $495.00 per year; Effective Dates 10/17/15 - 10/16/19 with first year Requisition# 285437
Attachments:
E.
AI-52614
Acceptance and approval of Invoices #11325301 and #11325352 in the amount of $7,681.76 each for the months of October and November 2015 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Tech Meeting. (PO #733569)
Attachments:
F.
AI-52593
District Attorney's Office:
1. Requesting approval to purchase Email Data Deployment Services and 150 User Google Apps, Access Licenses from Suitebriar Inc., as an Open Market Purchase with (3) three quotes solicited by D.A.'s Office & I.T. Director - Renan Ramirez. The Data Deployment (Migration) will be a one time fee of $2,700 and will incur an Annual License Cost of $18,000 (150 users @ $120.00 per user) for a First Year Investment of $20,700 on Requisition 288453; thereafter, it will only be a recurring $18,000/year.
2. Requesting Execution of attached Annual Statement of Work (License Agreement) upon approval.
3. Approval to remain in effect for all continued maintenance, support, training, upgrades, and license agreements as long as the District Attorney's Office operates Suitebriar's Data Access Licenses and as long as the License Agreement, Terms & Conditions remain the same.
1. Requesting approval to purchase Email Data Deployment Services and 150 User Google Apps, Access Licenses from Suitebriar Inc., as an Open Market Purchase with (3) three quotes solicited by D.A.'s Office & I.T. Director - Renan Ramirez. The Data Deployment (Migration) will be a one time fee of $2,700 and will incur an Annual License Cost of $18,000 (150 users @ $120.00 per user) for a First Year Investment of $20,700 on Requisition 288453; thereafter, it will only be a recurring $18,000/year.
2. Requesting Execution of attached Annual Statement of Work (License Agreement) upon approval.
3. Approval to remain in effect for all continued maintenance, support, training, upgrades, and license agreements as long as the District Attorney's Office operates Suitebriar's Data Access Licenses and as long as the License Agreement, Terms & Conditions remain the same.
G.
AI-52589
Approval of Payment Application No. 1 submitted by 2GS, LLC, in the amount $38,395.20, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineering & Management Consulting, LLC.
Attachments:
H.
AI-52553
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract for: "Professional Physician Services" for Hidalgo County Juvenile Department, under same rates terms and conditions with Dr. Marin Garza.
Attachments:
I.
AI-52466
1. Requesting approval to clarify and correct extension/renewal of contract term to reflect a two (2) one (1) year term (as provided under Exhibit "A" page 6 number 1) and not a one (1) year as approved on Commissioners' Court on January 28, 2014.
2. Authority to exercise the final one (1) year extension option for Hidalgo County: Specialty Printing & Related Services under same rates, terms and conditions for the following vendors;
A) E-15-039-01-06-Gulf Data Products/E.A. Stone Inc.
B) E-15-039A-01-06-Gateway Printing & Office Supplies
C) E-15-039B-01-06-Scott Merriman Inc.
2. Authority to exercise the final one (1) year extension option for Hidalgo County: Specialty Printing & Related Services under same rates, terms and conditions for the following vendors;
A) E-15-039-01-06-Gulf Data Products/E.A. Stone Inc.
B) E-15-039A-01-06-Gateway Printing & Office Supplies
C) E-15-039B-01-06-Scott Merriman Inc.
Attachments:
J.
AI-52603
Add Fuel Card
1. Constable Pct No. 2 - fuel card
1. Constable Pct No. 2 - fuel card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of December, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 15, 2015.
Signed this 15th day of December 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 15th day of December, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 15, 2015.
Signed this 15th day of December 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy