SPECIAL MEETING - December 8, 2015
BE IT REMEMBERED, that on this 8th day of December A.D., 2015, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 8, 2015 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
AI-52569
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-52505
2015 - Pct. 1 Rd Maint. (1200)
Attachments:
B.
AI-52502
2015 - Pct.1 BCAP (1312)
Attachments:
C.
AI-52485
2015 - Pct. 4 Emergency SRV Linn (1301)
Attachments:
D.
AI-52484
2015 - Constable Pct. #2 (1100)
Attachments:
E.
AI-52477
2015 - Pct. 4 Adm. (1200)
Attachments:
F.
AI-52475
2015 - Pct. 4 Restitution (1200)
Attachments:
G.
AI-52467
2015 - Pct. 4 Rd. Maint (1200)
Attachments:
H.
AI-52451
2015 - Constable Pct. 4 (1100)
Attachments:
I.
AI-52519
2015 - Health & Human Services Dept. / MAC (1293)
Attachments:
J.
AI-52526
2015 - Sheriff's Federal Sharing - US Department of Treasury (1228)
Attachments:
K.
AI-52531
2015 - 449th District Court (1100)
Attachments:
L.
AI-52536
2015 - Tax Office (1246)
Attachments:
M.
AI-52538
2015 - County Auditor's Office (1100)
Attachments:
N.
AI-52488
2015 - Executive Office (1100)
O.
AI-52495
2015 - District Clerk (1100)
3.
2015 Interdepartmental transfers:
A.
AI-52546
Facilites Management (1100):
Approval of 2015 Interdepartmental transfer from Contingency (Program 002) to Facilities Management (Program 001) in the amount of $17,961.04 for RL Abatement.
Approval of 2015 Interdepartmental transfer from Contingency (Program 002) to Facilities Management (Program 001) in the amount of $17,961.04 for RL Abatement.
Attachments:
B.
AI-52542
District Clerk (1100):
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to District Clerk in the amount of $8,000.00 to fund postage expenditures.
Approval of 2015 interdepartmental transfer from Co. Wide Adm.-Contingency to District Clerk in the amount of $8,000.00 to fund postage expenditures.
Attachments:
C.
AI-52514
Pct.1 CO’s 2014 (1345):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from Victoria Rd, program 192, to Spanish Palms, program 194, in the amount of $40,000.00 to fund road construction expenditures.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2014 from Victoria Rd, program 192, to Spanish Palms, program 194, in the amount of $40,000.00 to fund road construction expenditures.
Attachments:
D.
AI-52522
Pct. 3 BCAP (1312):
Approval of 2015 interdepartmental transfer from Las Fuentes Subdivision, program 411, to Havana Lomas No.5 Subdivision, program 311, in the amount of $2,847.25 to fund drainage improvement expenditures.
Approval of 2015 interdepartmental transfer from Las Fuentes Subdivision, program 411, to Havana Lomas No.5 Subdivision, program 311, in the amount of $2,847.25 to fund drainage improvement expenditures.
Attachments:
E.
AI-52520
Pct. 3 BCAP (1312):
Approval of 2015 interdepartmental transfer from Las Fuentes Subdivision, program 411, to Havana Lomas No.4 Subdivision, program 310, in the amount of $37,598.00 to fund drainage improvement expenditures.
Approval of 2015 interdepartmental transfer from Las Fuentes Subdivision, program 411, to Havana Lomas No.4 Subdivision, program 310, in the amount of $37,598.00 to fund drainage improvement expenditures.
Attachments:
F.
AI-52503
Pct. #3 - Maint./BCAP:
Requesting approval of interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 BCAP Havana Lomas #4 (program 310) in the amount of $22,962.00.
Requesting approval of interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 BCAP Havana Lomas #4 (program 310) in the amount of $22,962.00.
Attachments:
G.
AI-52476
Pct. # 4 Restitution 1124 M Rd (1200):
Approval of 2015 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Restitution (program 125) in the amount of $184.00.
Approval of 2015 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Restitution (program 125) in the amount of $184.00.
Attachments:
4.
Planning Department:
A.
AI-52470
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Tax Refunds:
A.
AI-52486
| Acct# | Payer | Amount |
| A0600.00.000.0001.07 | Corelogic | $4,259.85 |
| H2042.99.000.001A.01 | Blueline Rental LLC | $4,358.71 |
Attachments:
6.
Budget & Management:
A.
AI-52472
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 16-30, 2015 in the amount of $31,272.75 and requesting approval of wire transfer.
Attachments:
7.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-52473
Requesting authority to exercise the SIXTY (60) DAY grace period extension as provided in the current agreements for: the purposes of: “TITLE POLICY SERVICES” for the HIDALGO COUNTY, under the same rates, terms and conditions with the firms (as reflected below), effective, 01/27/16, expires, 03/27/16 or (upon completion of the procurement process which ever comes first) and is most advantageous to Hidalgo County;
1) Sierra Title of Hidalgo County, Inc. - E-15-056-01-20 (C-13-152-01-21)
2) Valley Land Title Company, Ltd d/b/a Valley Land Title Company - E-15-056A-01-20 (C-13-152A-01-20)
1) Sierra Title of Hidalgo County, Inc. - E-15-056-01-20 (C-13-152-01-21)
2) Valley Land Title Company, Ltd d/b/a Valley Land Title Company - E-15-056A-01-20 (C-13-152A-01-20)
Attachments:
B.
AI-52465
Acceptance of proposal submitted by RL Abatement, Inc. (thru county's participation with TIPS/TAPS Contract No. 1042315) for Asbestos Removal and Disposal for the Hidalgo County Tax Office at 300 E. Hackberry St., McAllen, TX , in the total amount of $17,961.04 including an allowance in the amount of $680.00 for State Fees as per specifications developed by project consultant AAMECC, LLC.
C.
AI-52511
Requesting approval of payment of Invoice #11325380 in the amount $17,027.47 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#3), for Pct 2 Regional Linear Park project.
Attachments:
D.
AI-52510
Precinct No. 2:
Requesting approval of payment of Invoice #11325371 in the amount $123,502.76 submitted by L & G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#4), for Pct 2 Regional Linear Park project.
Requesting approval of payment of Invoice #11325371 in the amount $123,502.76 submitted by L & G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#4), for Pct 2 Regional Linear Park project.
Attachments:
E.
AI-52508
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of invoice 11325368 for $21,300.00 submitted by L&G Consulting Engineers for the FM 1925 (10th Street to McColl) WA #1 project (PO# 725312).
2. Acceptance and approval of request for payment of invoice 11325367 for $76,236.00 submitted by L&G Consulting Engineers for the FM 2220 (Ware Road) project WA #1 project (PO# 728311).
3. Acceptance and approval of request for payment of invoice 11325361 for $73,041.20 submitted by L&G Consulting Engineers for the 10th Street Extension Project WA #2 (PO# 700265).
1. Acceptance and approval of request for payment of invoice 11325368 for $21,300.00 submitted by L&G Consulting Engineers for the FM 1925 (10th Street to McColl) WA #1 project (PO# 725312).
2. Acceptance and approval of request for payment of invoice 11325367 for $76,236.00 submitted by L&G Consulting Engineers for the FM 2220 (Ware Road) project WA #1 project (PO# 728311).
3. Acceptance and approval of request for payment of invoice 11325361 for $73,041.20 submitted by L&G Consulting Engineers for the 10th Street Extension Project WA #2 (PO# 700265).
F.
AI-52507
Requesting approval of payment of Invoice #11325370 in the amount $55,988.06 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora road project.
Attachments:
G.
AI-52496
Authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreemen, etc. ) as attached hereto for: Hidalgo County- "Extraction of Water (Dewatering)" 2016-022-00-00-MEG. Including the re-advertising of project in the event no bids responses are received and/or are rejected and project is still required.
H.
AI-52471
Acceptance and approval of payment of Invoice #20152560 in the amount of $80,800.00 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from October 1, 2015 to October 31, 2015 in connection to Contract #C-08-227-02-29-PO#617534-Work Authorization No. 1.
Attachments:
I.
AI-52462
Sheriff's Law Enforcement Facility:
Requesting authority to purchase 64 Panasonic Toughbooks and 64 car adapters in the amount of $127,104.00 through our membership/participation with DIR-TSO-2520, through requisition 287952 to outfit new sheriff's office vehicle patrol fleet.
Requesting authority to purchase 64 Panasonic Toughbooks and 64 car adapters in the amount of $127,104.00 through our membership/participation with DIR-TSO-2520, through requisition 287952 to outfit new sheriff's office vehicle patrol fleet.
Attachments:
J.
AI-52512
Requesting approval of payment of Invoice #11325369 in the amount $79,124.28 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez road project.
Attachments:
K.
AI-52515
Requesting approval of payment of Invoice #11325354 in the amount $9,955.28 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-097-03-17(WA#3), for Pct 2 Stewart & Doffin road rehabilitation project.
Attachments:
L.
AI-52343
389th District Court
C. This approval will be in effect from the time of the original Copier Agenda Approval Date of 3/26/13 till the end of the 36 Month Term (3/25/16) or until the department cancels the lease agreement.
A. Requests amendment approval to previous CC Approved Agenda Items #s 36273 & 41246 in 2013 for their Xerox Copier and Fax Accessory Addition. Due to a time variation between Purchase Order Approval and Equipment Installation; the agreed upon, purchase amount was prorated over less or more days (or months), therefore causing a marginal difference in the monthly cost.
B. The amendment to AI-36273 will correct the final monthly cost for the copier from $244.59/month to $244.11 and the correction to AI-41246 will apply to the fax accessory cost - from $19.27/month to $23.85 for a combined month billing of $267.96.
B. The amendment to AI-36273 will correct the final monthly cost for the copier from $244.59/month to $244.11 and the correction to AI-41246 will apply to the fax accessory cost - from $19.27/month to $23.85 for a combined month billing of $267.96.
C. This approval will be in effect from the time of the original Copier Agenda Approval Date of 3/26/13 till the end of the 36 Month Term (3/25/16) or until the department cancels the lease agreement.
Attachments:
M.
AI-52325
Acceptance and approval of payment of Invoice #419203-1115 in the amount of $16,432.00 as submitted by Millennium Engineering-Contract #C-13-243-08-27-PO#713933-amid Work Authorization No. 3 pursuant to Supplemental No. 1 with authority for County Treasurer to issue payment after County Auditor's Office review and processing procedures are completed.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of December, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 8, 2015.
Signed this 8th day of DECEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 8th day of December, 2015
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 8, 2015.
Signed this 8th day of DECEMBER 2015
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy