SPECIAL MEETING - January 5, 2016
BE IT REMEMBERED, that on this 5th day of January A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT January 5, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the exception of Item.8.B. to be pulled for discussion.
Vote: 5 - 0 - Unanimously
1.
AI-52838
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2015 Intradepartmental transfers:
A.
AI-52805
2015 - Hidalgo County Sheriff's Office (1100)
Attachments:
B.
AI-52798
2015 - Pct. 4 Sanitation (1100)
Attachments:
C.
AI-52793
2015 - Pct. 4 Rd. Maint (1200)
Attachments:
D.
AI-52702
2015 - WIC Lactation Support Center Services (1292-018)
Attachments:
E.
AI-52610
2015 - Tax Office (1100)
Attachments:
F.
AI-52703
2015 - Pct. 3 BCAP (1312)
Attachments:
G.
AI-52705
2015 - Pct. 3 BCAP (1312)
Attachments:
H.
AI-52732
2015 - I.T. Department (1100)
Attachments:
3.
2015 Interdepartmental transfers:
A.
AI-52825
Easter Seals - RGV(1100)
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Easter Seals - RGV (125-015) in the amount of $3,000.00 for electricity bills for Nov-Dec.
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Easter Seals - RGV (125-015) in the amount of $3,000.00 for electricity bills for Nov-Dec.
Attachments:
B.
AI-52819
Criminal District Attorney (1100):
Approval of 2015 interdepartmental transfer from Criminal DA, program 002, to Autopsies, program 003, in the amount of $14,880.57.
Approval of 2015 interdepartmental transfer from Criminal DA, program 002, to Autopsies, program 003, in the amount of $14,880.57.
Attachments:
C.
AI-52807
Pct 2 ICA SJ Sioux Rd (I Rd to Cesar Chavez) (1200):
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA SJ Sioux Rd Prj (I Rd to Cesar Chavez Rd) in the amount of $16,830.75.
Approval of 2015 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA SJ Sioux Rd Prj (I Rd to Cesar Chavez Rd) in the amount of $16,830.75.
Attachments:
4.
2016 Intradepartmental transfers:
A.
AI-52806
2016 - Pct 2 Adm (1200)
Attachments:
B.
AI-52803
2016 - Pct. 4 Parks (1100)
Attachments:
C.
AI-52733
2016 - Pct. 4 ADM (1200)
Attachments:
D.
AI-52734
2016 - Pct. 4 CRC (1100)
Attachments:
E.
AI-52731
2016 - Pct. 4 Rd. Maintenance (1200)
Attachments:
F.
AI-52780
2016 - Safety Division (1100)
Attachments:
5.
Planning Department:
A.
AI-52777
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-52613
District Clerk Fee Report for the month of November 2015 - $398,528.18
Attachments:
B.
AI-52612
District Attorney's Office
2015 November - Hot Checks Fees Monthly Report
2015 November - Hot Checks Fees Monthly Report
Attachments:
7.
Executive Office:
A.
AI-52688
Approval of the following Right of Way Permits:
North Alamo Water Supply Corporation:
* Maravillas Estates Subdivision :
(1) Victoria Road- From the centerline of Ponciana Road go North 60 feet, will bore Victoria Road from East to West with a 16" PVC casing.
* Palazzio Vegas Ranches Subdivision:
(1) Eldora Road- From the centerline of Alamo Road go West 1,075 feet, will bore Eldora Road from North to South with a 16" casing for an 8" PVC waterline.
(2) Eldora Road- From the centerline of Alamo Road go West 990 feet, will bore Eldora Road from North to South with a 2" PVC casing for a 1" PVC waterline.
(3) Eldora Road- From the centerline of Alamo Road go West 800 feet, will bore Eldora Road from North to South with a 2" PVC casing for a 1" PVC waterline.
(4) Eldora Road- From the centerline of Alamo Road go West 610 feet, will bore Eldora Road from North to South with a 2" PVC casing for a 1" PVC waterline.
(5) Eldora Road - From the centerline of Alamo Road go West 420 feet, will bore Eldora Road from North to South with a 2" PVC casing for a1" PVC waterline.
(6) Eldora Road- From the centerline of Alamo Road go West 70 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline.
* San Rafael Subdivison:
(1) Wisconsin Road- From the centerline of Dillon Road go West 30 feet, will bore Wisconsin Road from North to South with a 16" PVC casing for an 8" PVC waterline.
(2) Dillon Road- From the centerline of Wisconsin Road go North 68 feet, will bore Dillon Road from East to West with a 16" PVC casing for an 8" PVC waterline.
* Dos Vientos Estates Subdivision:
(1) Curve Road - From the centerline of Dillon Road go West 30 feet, will bore Curve Road from North to South with a 16" PVC casing for an 8" PVC waterline.
(1) Dillon Road- From the centerline of Curve Road go North 415 feet, will bore Dillon Road from East to West with a 16" PVC casing for an 8" PVC waterline.
(2) Dillon Road- From the centerline of Curve Road go North 820 feet, will bore Dillon Road from East to West with a 16" PVC casing for an 8" PVC waterline.
McAllen Data Center
To cross Anzalduas Park Road, located 1,500 linear feet south of intersection FM 494 on Anzalduas Dam Road. Crossing east to west.
Melden & Hunt
Crossing #1: A proposed 8" water line within a 16" x 40 L.F. bore shall cross Seminary Road approximately 34 feet south of the center line of Cactus Lane.
North Alamo Water Supply Corporation:
* Maravillas Estates Subdivision :
(1) Victoria Road- From the centerline of Ponciana Road go North 60 feet, will bore Victoria Road from East to West with a 16" PVC casing.
* Palazzio Vegas Ranches Subdivision:
(1) Eldora Road- From the centerline of Alamo Road go West 1,075 feet, will bore Eldora Road from North to South with a 16" casing for an 8" PVC waterline.
(2) Eldora Road- From the centerline of Alamo Road go West 990 feet, will bore Eldora Road from North to South with a 2" PVC casing for a 1" PVC waterline.
(3) Eldora Road- From the centerline of Alamo Road go West 800 feet, will bore Eldora Road from North to South with a 2" PVC casing for a 1" PVC waterline.
(4) Eldora Road- From the centerline of Alamo Road go West 610 feet, will bore Eldora Road from North to South with a 2" PVC casing for a 1" PVC waterline.
(5) Eldora Road - From the centerline of Alamo Road go West 420 feet, will bore Eldora Road from North to South with a 2" PVC casing for a1" PVC waterline.
(6) Eldora Road- From the centerline of Alamo Road go West 70 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline.
* San Rafael Subdivison:
(1) Wisconsin Road- From the centerline of Dillon Road go West 30 feet, will bore Wisconsin Road from North to South with a 16" PVC casing for an 8" PVC waterline.
(2) Dillon Road- From the centerline of Wisconsin Road go North 68 feet, will bore Dillon Road from East to West with a 16" PVC casing for an 8" PVC waterline.
* Dos Vientos Estates Subdivision:
(1) Curve Road - From the centerline of Dillon Road go West 30 feet, will bore Curve Road from North to South with a 16" PVC casing for an 8" PVC waterline.
(1) Dillon Road- From the centerline of Curve Road go North 415 feet, will bore Dillon Road from East to West with a 16" PVC casing for an 8" PVC waterline.
(2) Dillon Road- From the centerline of Curve Road go North 820 feet, will bore Dillon Road from East to West with a 16" PVC casing for an 8" PVC waterline.
McAllen Data Center
To cross Anzalduas Park Road, located 1,500 linear feet south of intersection FM 494 on Anzalduas Dam Road. Crossing east to west.
Melden & Hunt
Crossing #1: A proposed 8" water line within a 16" x 40 L.F. bore shall cross Seminary Road approximately 34 feet south of the center line of Cactus Lane.
Attachments:
B.
AI-52710
Approval of 457 Plan hardship withdrawal request for Employee #148598
Attachments:
8.
Tax Refunds:
A.
AI-52748
| Account Number | Payer | Amount |
| H2550.99.006.0003.06 | Ryan Tax Compliance Services, LLC. | $2,862.77 |
Attachments:
B.
AI-52750
| Account Number | Payer | Amount |
| S2982.00.000.0015.00 | Ridge CBF McAllen II LLC | $67,033.57 |
| S2982.00.000.0016.05 | Inter National Bank | $24,007.37 |
| S3004.02.000.0003.00 | Inter National Bank | $23,045.17 |
| S3004.02.000.0004.00 | Inter National Bank | $6,926.62 |
| S3004.08.000.0013.00 | Ridge CBF McAllen II LLC | $26,980.02 |
| S4775.00.000.006A.00 | Inter National Bank | $8,696.97 |
Correction: The payer name should be Ridge CBF McAllen III LLC.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
C.
AI-52744
| Account Number | Payer | Amount |
| M2350.99.000.0002.10 | Palmer Steel Supplies, Inc. | $3,533.19 |
Attachments:
9.
Budget & Management:
A.
AI-52619
1. Approval of reimbursement in the amount of $948,222.55 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/05/15 to 12/18/15.
2. Approval of wire transfer to cover claims paid.
| 12/05-11/15 | $464,255.57 |
| 12/12-18/15 | $483,966.98 |
| TOTAL | $948,222.55 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-52762
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2015 in the amount of $52,243.61 and requesting approval of wire transfer.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-52784
Approval to exercise the sixty (60) day grace period extension (as permitted in contract) with Roy's Hauling Service, Inc., under the same terms and condition for: "Loading and Hauling of Dirt" for Hidalgo County Pct 2 to allow the completion of the procurement process.
Attachments:
B.
AI-52778
Approve Request for Payment-Application No. 7 in the amount of $2,451.00 from IOC Company, LLC, awarded contractor for Precinct No. 3, "Mile 2 North Roadway Project," and as certified for payment by project engineer, L&G Engineer-C-14-153-02-17.
Attachments:
C.
AI-52758
Approval of Request for Payment-Application No. 7 in the amount of $114,514.70 as submitted by 2GS, LLC-Contract #C-14-362-10-28-PO#717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct One and as reviewed by project engineer, Raul Sesin, P.E.
Attachments:
D.
AI-52597
Requesting approval of payment for Invoice #3914 in the amount $19,230.90 as submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided under Contract C-07-358-09-04(WA#12), for Pct. 2 Southfork Drainage Lateral project.
Attachments:
E.
AI-52633
Acceptance and approval to exercise the County's option to extend the First (1st) of two (2) one (1) year renewal option under same rates, terms and conditions for "Licensed Professional Psychologist for the Juvenile Probation Department with Xavier "Jay" Martinez, Ph.D. (C-15-016-02-19)
F.
AI-52353
Requesting authority to advertise and approval of procurement packet [draft requirements, legal notice etc] as attached hereto for Hidalgo County-Voluntary (Post Tax) Emergency Air Ambulance Services for Hidalgo County Employees (a post tax product through payroll deduction) RFP No. 2016-020-SMA including the re-advertising of project in the event no acceptance responses are received and/or rejected and project is still required.
Attachments:
G.
AI-52662
1. Requesting authority to exercise the (Second 2nd & Final Year) of the additional two (2) one (1) year term extensions (as provided in the current lease agreement) for the "Lease of Office Space in the City of Edinburg to House the 430th District Court" (under the same rates, terms and conditions) with JOE E. GARCIA, TRUSTEE, in connection to Lease Agreement# E-14-419-12-02 [C-13-055-01-22], effective, 02/01/16.
2. Requesting authority to exercise the (First 1st Year) of the additional two (2) one (1) year options to extend/renew as provided in the current agreement in connection to contract# C-15-017-03-03 with SOUTH TEXAS COMMUNICATIONS, INC., for the purposes of: Repairs, Removal, Installation and/or Purchase of Mobile Radios, Computers and Other Miscellaneous Equipment (on an as needed basis) for Hidalgo County including (all funding sources, programs & entities), effective, 03/01/16.
2. Requesting authority to exercise the (First 1st Year) of the additional two (2) one (1) year options to extend/renew as provided in the current agreement in connection to contract# C-15-017-03-03 with SOUTH TEXAS COMMUNICATIONS, INC., for the purposes of: Repairs, Removal, Installation and/or Purchase of Mobile Radios, Computers and Other Miscellaneous Equipment (on an as needed basis) for Hidalgo County including (all funding sources, programs & entities), effective, 03/01/16.
Attachments:
H.
AI-52686
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications-requirements , draft contract, etc.) as attached hereto for: Hidalgo County-Juvenile Justice Facility & Juvenile Boot Camp Facility - "Professional Physician Services" - RFQ 2016-008-01-27-YZV including the re-advertisement of project in the event no response is received and project is still required.
I.
AI-52693
Acceptance and approval of payment of Invoice #NOV 15-8 in the amount of $4,995.00 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Contract #C-14-308-09-09-PO#721465 amid Work Authorization No. 1 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
J.
AI-52701
Requesting approval of Payment Application No. 4 in the amount of $16,934.94 for the Sioux Road Improvements project for Pct. 2 submitted by contractor, Texas Cordia Construction, LLC through Contract C-15-209-07-21 and as reviewed by project engineer, Raul Sesin, P.E.
Attachments:
K.
AI-52743
Approval of Payment Application No. 2 submitted by 2GS, LLC, in the amount of $68,592.38, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineering & Management Consulting, LLC.
L.
AI-52302
The Hidalgo County Sheriff's Office is requesting approval to remove Co. Asset # 50228 Argo-German Shepherd-Canine from County Inventory list, due to passing of said K-9.
M.
AI-52723
1. Authority to exercise the Fifth (5th) Year of the additional nine (9) one (1) year option to extend/renew as provided in the current lease agreement in connection to contract# E-15-049-01-20 (C-11-026-03-21) with O.E. INVESTMENTS, LTD., for the purposes of the: "LEASE OF TOWER SPACE" for the Hidalgo County Sheriff's Office, effective, 03/01/16.
2. Authority to exercise the First (1st) Year of the additional two (2) one (1) year options to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# C-15-012-01-20 with SOUTH TEXAS COMMUNICATIONS, INC., for the purposes of: Repairs, Removal & Installation and/or Purchase of Mobile Radios, Computers and other Miscellaneous Emergency Equipment (on an as needed basis) for Hidalgo County Sheriff’s Office, effective, 03/01/16.
3. Requesting authority to exercise the First (1st) year of the additional Two (2) One (1) year options to extend/renew as provided in the current contract for:"LEGEND and NON-LEGEND PHARMACEUTICALS"(on as needed basis) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MAO WESTWOOD PHARMACY d/b/a WESTWOOD PHARMACY effective 01/17/16.
2. Authority to exercise the First (1st) Year of the additional two (2) one (1) year options to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# C-15-012-01-20 with SOUTH TEXAS COMMUNICATIONS, INC., for the purposes of: Repairs, Removal & Installation and/or Purchase of Mobile Radios, Computers and other Miscellaneous Emergency Equipment (on an as needed basis) for Hidalgo County Sheriff’s Office, effective, 03/01/16.
3. Requesting authority to exercise the First (1st) year of the additional Two (2) One (1) year options to extend/renew as provided in the current contract for:"LEGEND and NON-LEGEND PHARMACEUTICALS"(on as needed basis) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions with MAO WESTWOOD PHARMACY d/b/a WESTWOOD PHARMACY effective 01/17/16.
Attachments:
N.
AI-52694
Acceptance and approval of payment of Invoice #20152591 in the amount of $114,440.00 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from November 1, 2015 to November 30, 2015 in connection to Contract #C-08-227-02-09-PO#617534 amid Work Authorization No. 1 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
O.
AI-52713
ADD FUEL CARD AND FUEL CARDS USERS
1. Hidalgo County Constable Precinct No. 3 - driver
2. Adult Probation - add drivers
3. District Attorney - add drivers
4. Hidalgo County Health & Human Services - Fuel Cards
1. Hidalgo County Constable Precinct No. 3 - driver
2. Adult Probation - add drivers
3. District Attorney - add drivers
4. Hidalgo County Health & Human Services - Fuel Cards
P.
AI-52728
ADD FUEL CARD
1. CONSTABLE PCT NO. 3 - FUEL CARD
1. CONSTABLE PCT NO. 3 - FUEL CARD
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of January, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 5, 2016.
Signed this 5th day of JANUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of January, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 5, 2016.
Signed this 5th day of JANUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy